[UCRDBR] Go Paperless – Sign Up for Electronic W-2 and 1095-C Delivery

[Departmental Benefits Representatives]

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November 7, 2023

To:
Department Benefits Representatives (DBRs)
From:
Central HR Benefits Office on behalf of the UCPath Center
Re:

  Go Paperless – Sign Up for Electronic 1095-C Delivery

DBRs, please share this important information with your department via your internal listserv.


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UCPath Notice: Go Paperless – Sign Up for Electronic 1095-C Delivery
The UCPath Center encourages employees to sign up for paperless delivery of year-end tax documents like the 1095-C and W-2 forms.

Promote going paperless


·       Share this Go Paperless<https://ucnet.universityofcalifornia.edu/news/2023/10/go-paperless.html> UCnet article with employees

Going paperless is easy

1. Log into UCPath
2. Navigate to Employee Actions > Income and Taxes > Online 1095-C Consent
3. Select the consent check box and submit

If you haven’t already, you can also opt for electronic delivery of your W-2 and direct deposit from the Employee Actions > Income and Taxes menu.

Important deadlines for 2024


·       Sign up before January 1, 2024, to receive your 2023 1095-C electronically.

·       Sign up before January 12, 2024, to receive your 2023 W-2 statement electronically.

What is the 1095-C form?

The 1095-C form confirms an employee's health insurance coverage and is a crucial document the Affordable Care Act (ACA) requires. Many employees retain this document and provide it to their tax professionals annually.

Data security reminder

UCPath will notify employees in January when electronic tax statements and forms become available. Important: UC employees can access their 1095-C and W-2 statements directly through UCPath online using a secure and known link. UC does not send tax statements to employees via email or text, so please exercise caution and avoid opening attachments or clicking on links in unsolicited emails that claim to provide these documents.

Resources

·       UCnet: Go Paperless with UCPath<https://ucnet.universityofcalifornia.edu/news/2023/10/go-paperless.html>

·       Job Aid: Consent to Paperless Delivery of Form 1095 C<https://spwebserv.ucop.edu/SelfServiceUsers/PORjobaids/UCPC_PHCMPOR111JA_Consent%20to%20Paperless%20Delivery%20of%20Form%201095-C.pdf>

·       Enroll to Receive Online W-2<https://spwebserv.ucop.edu/SelfServiceUsers/PORplayer/data/printit/ecb0ce23-0d05-4a21-b2d1-8ed46bd92ab0_SPD.pdf>

·       Add Direct Deposit<https://spwebserv.ucop.edu/SelfServiceUsers/PORplayer/data/printit/1f02fbd3-fc68-4e9b-a08f-112bfe0308f0_SPD.pdf>



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