<div dir="ltr"><span id="gmail-docs-internal-guid-ac3228b6-7fff-4809-5664-fe9cd5696cf4" style="color:rgb(0,0,0)"><p dir="ltr" style="line-height:1.38;margin-top:0pt;margin-bottom:0pt"><span style="font-size:11pt;font-family:Roboto,sans-serif;font-variant-ligatures:normal;font-variant-alternates:normal;font-variant-numeric:normal;font-variant-east-asian:normal;vertical-align:baseline;white-space:pre-wrap">Dear Colleagues,</span></p><br><p dir="ltr" style="line-height:1.38;margin-top:0pt;margin-bottom:0pt"><span style="font-size:11pt;font-family:Roboto,sans-serif;font-variant-ligatures:normal;font-variant-alternates:normal;font-variant-numeric:normal;font-variant-east-asian:normal;vertical-align:baseline;white-space:pre-wrap">At the heart of the Graduate Division is our collective goal of supporting graduate student opportunities and success at UC Riverside. Driven by this purpose, we partnered with Information Technology Solutions (ITS) to develop a new and improved system for graduate student funding and employment. Today, I am pleased to introduce the </span><a href="https://graduate.ucr.edu/gsms" style="text-decoration:none"><span style="font-size:11pt;font-family:Roboto,sans-serif;font-weight:700;font-variant-ligatures:normal;font-variant-alternates:normal;font-variant-numeric:normal;font-variant-east-asian:normal;text-decoration:underline;vertical-align:baseline;white-space:pre-wrap">Graduate Student Management System (GSMS)</span></a><span style="font-size:11pt;font-family:Roboto,sans-serif;font-variant-ligatures:normal;font-variant-alternates:normal;font-variant-numeric:normal;font-variant-east-asian:normal;vertical-align:baseline;white-space:pre-wrap">.</span></p><br><p dir="ltr" style="line-height:1.38;margin-top:0pt;margin-bottom:10pt"><span style="font-size:11pt;font-family:Roboto,sans-serif;font-variant-ligatures:normal;font-variant-alternates:normal;font-variant-numeric:normal;font-variant-east-asian:normal;vertical-align:baseline;white-space:pre-wrap">This comprehensive solution will enhance our current processes by:</span></p><ul style="margin-top:0px;margin-bottom:0px"><li dir="ltr" style="list-style-type:disc;font-size:11pt;font-family:Roboto,sans-serif;font-variant-ligatures:normal;font-variant-alternates:normal;font-variant-numeric:normal;font-variant-east-asian:normal;vertical-align:baseline;white-space:pre"><p dir="ltr" role="presentation" style="line-height:1.38;margin-top:0pt;margin-bottom:10pt"><span style="font-size:11pt;font-variant-ligatures:normal;font-variant-alternates:normal;font-variant-numeric:normal;font-variant-east-asian:normal;vertical-align:baseline;white-space:pre-wrap">Unifying graduate student admissions and funding processes, replacing current tools such as GradSIS and GradESS.</span></p></li><li dir="ltr" style="list-style-type:disc;font-size:11pt;font-family:Roboto,sans-serif;font-variant-ligatures:normal;font-variant-alternates:normal;font-variant-numeric:normal;font-variant-east-asian:normal;vertical-align:baseline;white-space:pre"><p dir="ltr" role="presentation" style="line-height:1.38;margin-top:0pt;margin-bottom:10pt"><span style="font-size:11pt;font-variant-ligatures:normal;font-variant-alternates:normal;font-variant-numeric:normal;font-variant-east-asian:normal;vertical-align:baseline;white-space:pre-wrap">Centralizing the hiring process for various graduate student positions, replacing the decentralized, manual processes currently used across colleges and schools.</span></p></li></ul><h3 dir="ltr" style="line-height:1.38;margin-top:16pt;margin-bottom:10pt"><span style="font-size:14pt;font-family:Roboto,sans-serif;color:rgb(0,61,165);font-variant-ligatures:normal;font-variant-alternates:normal;font-variant-numeric:normal;font-variant-east-asian:normal;vertical-align:baseline;white-space:pre-wrap">Why is this change important?</span></h3><p dir="ltr" style="line-height:1.38;margin-top:0pt;margin-bottom:10pt"><span style="font-size:11pt;font-family:Roboto,sans-serif;font-variant-ligatures:normal;font-variant-alternates:normal;font-variant-numeric:normal;font-variant-east-asian:normal;vertical-align:baseline;white-space:pre-wrap">Having a user-friendly system that integrates with existing UCR systems enables the Graduate Division and our colleagues across campus to be more efficient in managing graduate student funding and employment. GSMS allows us to:</span></p><ul style="margin-top:0px;margin-bottom:0px"><li dir="ltr" style="list-style-type:disc;font-size:11pt;font-family:Roboto,sans-serif;font-variant-ligatures:normal;font-variant-alternates:normal;font-variant-numeric:normal;font-variant-east-asian:normal;vertical-align:baseline;white-space:pre"><p dir="ltr" role="presentation" style="line-height:1.38;margin-top:0pt;margin-bottom:10pt"><span style="font-size:11pt;font-variant-ligatures:normal;font-variant-alternates:normal;font-variant-numeric:normal;font-variant-east-asian:normal;vertical-align:baseline;white-space:pre-wrap">Reduce the administrative burden and increase operational efficiency for staff providing graduate student management services through automation and data integration</span></p></li><li dir="ltr" style="list-style-type:disc;font-size:11pt;font-family:Roboto,sans-serif;font-variant-ligatures:normal;font-variant-alternates:normal;font-variant-numeric:normal;font-variant-east-asian:normal;vertical-align:baseline;white-space:pre"><p dir="ltr" role="presentation" style="line-height:1.38;margin-top:0pt;margin-bottom:10pt"><span style="font-size:11pt;font-variant-ligatures:normal;font-variant-alternates:normal;font-variant-numeric:normal;font-variant-east-asian:normal;vertical-align:baseline;white-space:pre-wrap">Enable data-informed decisions and ensure compliance with regulations and agreements through improved document management, data analytics, and reporting</span></p></li><li dir="ltr" style="list-style-type:disc;font-size:11pt;font-family:Roboto,sans-serif;font-variant-ligatures:normal;font-variant-alternates:normal;font-variant-numeric:normal;font-variant-east-asian:normal;vertical-align:baseline;white-space:pre"><p dir="ltr" role="presentation" style="line-height:1.38;margin-top:0pt;margin-bottom:10pt"><span style="font-size:11pt;font-variant-ligatures:normal;font-variant-alternates:normal;font-variant-numeric:normal;font-variant-east-asian:normal;vertical-align:baseline;white-space:pre-wrap">Deliver a common experience and shared understanding through process standardization and tool centralization </span></p></li></ul><p dir="ltr" style="line-height:1.38;margin-top:0pt;margin-bottom:10pt"><span style="font-size:11pt;font-family:Roboto,sans-serif;font-variant-ligatures:normal;font-variant-alternates:normal;font-variant-numeric:normal;font-variant-east-asian:normal;vertical-align:baseline;white-space:pre-wrap">Ultimately, these will help us improve the experience of our graduate students and the faculty and staff that support them.</span></p><h3 dir="ltr" style="line-height:1.38;margin-top:16pt;margin-bottom:10pt"><span style="font-size:14pt;font-family:Roboto,sans-serif;color:rgb(0,61,165);font-variant-ligatures:normal;font-variant-alternates:normal;font-variant-numeric:normal;font-variant-east-asian:normal;vertical-align:baseline;white-space:pre-wrap">When will we start using GSMS?</span></h3><p dir="ltr" style="line-height:1.38;margin-top:0pt;margin-bottom:10pt"><span style="font-size:11pt;font-family:Roboto,sans-serif;font-variant-ligatures:normal;font-variant-alternates:normal;font-variant-numeric:normal;font-variant-east-asian:normal;vertical-align:baseline;white-space:pre-wrap">GSMS will be implemented in phases: </span></p><ul style="margin-top:0px;margin-bottom:0px"><li dir="ltr" style="list-style-type:disc;font-size:11pt;font-family:Roboto,sans-serif;font-weight:700;font-variant-ligatures:normal;font-variant-alternates:normal;font-variant-numeric:normal;font-variant-east-asian:normal;vertical-align:baseline;white-space:pre"><p dir="ltr" role="presentation" style="line-height:1.38;margin-top:0pt;margin-bottom:10pt"><span style="font-size:11pt;font-variant-ligatures:normal;font-variant-alternates:normal;font-variant-numeric:normal;font-variant-east-asian:normal;vertical-align:baseline;white-space:pre-wrap">Summer 2025</span></p></li><ul style="margin-top:0px;margin-bottom:0px"><li dir="ltr" style="list-style-type:circle;font-size:11pt;font-family:Roboto,sans-serif;font-variant-ligatures:normal;font-variant-alternates:normal;font-variant-numeric:normal;font-variant-east-asian:normal;vertical-align:baseline;white-space:pre"><p dir="ltr" role="presentation" style="line-height:1.38;margin-top:0pt;margin-bottom:10pt"><span style="font-size:11pt;font-variant-ligatures:normal;font-variant-alternates:normal;font-variant-numeric:normal;font-variant-east-asian:normal;vertical-align:baseline;white-space:pre-wrap">How you can prepare for GSMS:</span></p></li><ul style="margin-top:0px;margin-bottom:0px"><li dir="ltr" style="list-style-type:square;font-size:11pt;font-family:Roboto,sans-serif;font-variant-ligatures:normal;font-variant-alternates:normal;font-variant-numeric:normal;font-variant-east-asian:normal;vertical-align:baseline;white-space:pre"><p dir="ltr" role="presentation" style="line-height:1.38;margin-top:0pt;margin-bottom:10pt"><span style="font-size:11pt;font-variant-ligatures:normal;font-variant-alternates:normal;font-variant-numeric:normal;font-variant-east-asian:normal;vertical-align:baseline;white-space:pre-wrap">Join informational sessions with Graduate Division and ITS leadership</span></p></li><li dir="ltr" style="list-style-type:square;font-size:11pt;font-family:Roboto,sans-serif;font-variant-ligatures:normal;font-variant-alternates:normal;font-variant-numeric:normal;font-variant-east-asian:normal;vertical-align:baseline;white-space:pre"><p dir="ltr" role="presentation" style="line-height:1.38;margin-top:0pt;margin-bottom:10pt"><span style="font-size:11pt;font-variant-ligatures:normal;font-variant-alternates:normal;font-variant-numeric:normal;font-variant-east-asian:normal;vertical-align:baseline;white-space:pre-wrap">Participate in user acceptance testing (UAT) for select users</span></p></li><li dir="ltr" style="list-style-type:square;font-size:11pt;font-family:Roboto,sans-serif;font-variant-ligatures:normal;font-variant-alternates:normal;font-variant-numeric:normal;font-variant-east-asian:normal;vertical-align:baseline;white-space:pre"><p dir="ltr" role="presentation" style="line-height:1.38;margin-top:0pt;margin-bottom:10pt"><span style="font-size:11pt;font-variant-ligatures:normal;font-variant-alternates:normal;font-variant-numeric:normal;font-variant-east-asian:normal;vertical-align:baseline;white-space:pre-wrap">Complete the training on the new system for position and offer management (this will come in the form of recorded demos and documentation)</span></p></li><li dir="ltr" style="list-style-type:square;font-size:11pt;font-family:Roboto,sans-serif;font-variant-ligatures:normal;font-variant-alternates:normal;font-variant-numeric:normal;font-variant-east-asian:normal;vertical-align:baseline;white-space:pre"><p dir="ltr" role="presentation" style="line-height:1.38;margin-top:0pt;margin-bottom:10pt"><span style="font-size:11pt;font-variant-ligatures:normal;font-variant-alternates:normal;font-variant-numeric:normal;font-variant-east-asian:normal;vertical-align:baseline;white-space:pre-wrap">Join the open office hours before and after Go-Live</span></p></li><li dir="ltr" style="list-style-type:square;font-size:11pt;font-family:Roboto,sans-serif;font-variant-ligatures:normal;font-variant-alternates:normal;font-variant-numeric:normal;font-variant-east-asian:normal;vertical-align:baseline;white-space:pre"><p dir="ltr" role="presentation" style="line-height:1.38;margin-top:0pt;margin-bottom:10pt"><span style="font-size:11pt;font-variant-ligatures:normal;font-variant-alternates:normal;font-variant-numeric:normal;font-variant-east-asian:normal;vertical-align:baseline;white-space:pre-wrap">Review the job aids</span></p></li></ul><li dir="ltr" style="list-style-type:circle;font-size:11pt;font-family:Roboto,sans-serif;font-variant-ligatures:normal;font-variant-alternates:normal;font-variant-numeric:normal;font-variant-east-asian:normal;vertical-align:baseline;white-space:pre"><p dir="ltr" role="presentation" style="line-height:1.38;margin-top:0pt;margin-bottom:10pt"><span style="font-size:11pt;font-variant-ligatures:normal;font-variant-alternates:normal;font-variant-numeric:normal;font-variant-east-asian:normal;vertical-align:baseline;white-space:pre-wrap">Launch of the Position and Offer Management system</span></p></li></ul><li dir="ltr" style="list-style-type:disc;font-size:11pt;font-family:Roboto,sans-serif;font-weight:700;font-variant-ligatures:normal;font-variant-alternates:normal;font-variant-numeric:normal;font-variant-east-asian:normal;vertical-align:baseline;white-space:pre"><p dir="ltr" role="presentation" style="line-height:1.38;margin-top:0pt;margin-bottom:10pt"><span style="font-size:11pt;font-variant-ligatures:normal;font-variant-alternates:normal;font-variant-numeric:normal;font-variant-east-asian:normal;vertical-align:baseline;white-space:pre-wrap">Fall 2025</span></p></li><ul style="margin-top:0px;margin-bottom:0px"><li dir="ltr" style="list-style-type:circle;font-size:11pt;font-family:Roboto,sans-serif;font-variant-ligatures:normal;font-variant-alternates:normal;font-variant-numeric:normal;font-variant-east-asian:normal;vertical-align:baseline;white-space:pre"><p dir="ltr" role="presentation" style="line-height:1.38;margin-top:0pt;margin-bottom:10pt"><span style="font-size:11pt;font-variant-ligatures:normal;font-variant-alternates:normal;font-variant-numeric:normal;font-variant-east-asian:normal;vertical-align:baseline;white-space:pre-wrap">Admissions processes will move to GSMS</span></p></li><li dir="ltr" style="list-style-type:circle;font-size:11pt;font-family:Roboto,sans-serif;font-variant-ligatures:normal;font-variant-alternates:normal;font-variant-numeric:normal;font-variant-east-asian:normal;vertical-align:baseline;white-space:pre"><p dir="ltr" role="presentation" style="line-height:1.38;margin-top:0pt;margin-bottom:10pt"><span style="font-size:11pt;font-variant-ligatures:normal;font-variant-alternates:normal;font-variant-numeric:normal;font-variant-east-asian:normal;vertical-align:baseline;white-space:pre-wrap">Launch of the new employment application process in GSMS</span></p></li><li dir="ltr" style="list-style-type:circle;font-size:11pt;font-family:Roboto,sans-serif;font-variant-ligatures:normal;font-variant-alternates:normal;font-variant-numeric:normal;font-variant-east-asian:normal;vertical-align:baseline;white-space:pre"><p dir="ltr" role="presentation" style="line-height:1.38;margin-top:0pt;margin-bottom:10pt"><span style="font-size:11pt;font-variant-ligatures:normal;font-variant-alternates:normal;font-variant-numeric:normal;font-variant-east-asian:normal;vertical-align:baseline;white-space:pre-wrap">Retirement of GradSIS, TAOnline, and other college processes</span></p></li></ul><li dir="ltr" style="list-style-type:disc;font-size:11pt;font-family:Roboto,sans-serif;font-weight:700;font-variant-ligatures:normal;font-variant-alternates:normal;font-variant-numeric:normal;font-variant-east-asian:normal;vertical-align:baseline;white-space:pre"><p dir="ltr" role="presentation" style="line-height:1.38;margin-top:0pt;margin-bottom:10pt"><span style="font-size:11pt;font-variant-ligatures:normal;font-variant-alternates:normal;font-variant-numeric:normal;font-variant-east-asian:normal;vertical-align:baseline;white-space:pre-wrap">Winter 2026</span></p></li><ul style="margin-top:0px;margin-bottom:0px"><li dir="ltr" style="list-style-type:circle;font-size:10pt;font-family:Roboto,sans-serif;font-weight:700;font-variant-ligatures:normal;font-variant-alternates:normal;font-variant-numeric:normal;font-variant-east-asian:normal;vertical-align:baseline;white-space:pre"><p dir="ltr" role="presentation" style="line-height:1.295;margin-top:0pt;margin-bottom:10pt"><span style="font-size:11pt;font-weight:400;font-variant-ligatures:normal;font-variant-alternates:normal;font-variant-numeric:normal;font-variant-east-asian:normal;vertical-align:baseline;white-space:pre-wrap">Financial offer management will move to GSMS (GradSIS and GradESS will be consolidated within GSMS)</span></p></li><li dir="ltr" style="list-style-type:circle;font-size:11pt;font-family:Roboto,sans-serif;font-variant-ligatures:normal;font-variant-alternates:normal;font-variant-numeric:normal;font-variant-east-asian:normal;vertical-align:baseline;white-space:pre"><p dir="ltr" role="presentation" style="line-height:1.295;margin-top:12pt;margin-bottom:10pt"><span style="font-size:11pt;font-variant-ligatures:normal;font-variant-alternates:normal;font-variant-numeric:normal;font-variant-east-asian:normal;vertical-align:baseline;white-space:pre-wrap">Retirement of GradESS</span></p></li><li dir="ltr" style="list-style-type:circle;font-size:11pt;font-family:Roboto,sans-serif;font-variant-ligatures:normal;font-variant-alternates:normal;font-variant-numeric:normal;font-variant-east-asian:normal;vertical-align:baseline;white-space:pre"><p dir="ltr" role="presentation" style="line-height:1.295;margin-top:12pt;margin-bottom:10pt"><span style="font-size:11pt;font-variant-ligatures:normal;font-variant-alternates:normal;font-variant-numeric:normal;font-variant-east-asian:normal;vertical-align:baseline;white-space:pre-wrap">Financial offers for Spring 2026 quarter will be awarded using GSMS</span></p></li></ul></ul><h3 dir="ltr" style="line-height:1.38;margin-top:16pt;margin-bottom:4pt"><span style="font-size:14pt;font-family:Roboto,sans-serif;color:rgb(0,61,165);font-variant-ligatures:normal;font-variant-alternates:normal;font-variant-numeric:normal;font-variant-east-asian:normal;vertical-align:baseline;white-space:pre-wrap">Your support is crucial</span></h3><p dir="ltr" style="line-height:1.38;margin-top:0pt;margin-bottom:0pt"><span style="font-size:11pt;font-family:Roboto,sans-serif;font-variant-ligatures:normal;font-variant-alternates:normal;font-variant-numeric:normal;font-variant-east-asian:normal;vertical-align:baseline;white-space:pre-wrap">As with any new system implementation, there is a learning curve involved. The project team is developing GSMS training and documentation resources to ensure that you are equipped to leverage the new system once it’s live. Your active support in completing the necessary training and providing feedback are key to making this project successful.</span></p><br><p dir="ltr" style="line-height:1.38;margin-top:0pt;margin-bottom:0pt"><span style="font-size:11pt;font-family:Roboto,sans-serif;font-variant-ligatures:normal;font-variant-alternates:normal;font-variant-numeric:normal;font-variant-east-asian:normal;vertical-align:baseline;white-space:pre-wrap">I invite you to visit the </span><a href="https://graduate.ucr.edu/gsms" style="text-decoration:none"><span style="font-size:11pt;font-family:Roboto,sans-serif;font-variant-ligatures:normal;font-variant-alternates:normal;font-variant-numeric:normal;font-variant-east-asian:normal;text-decoration:underline;vertical-align:baseline;white-space:pre-wrap">GSMS website</span></a><span style="font-size:11pt;font-family:Roboto,sans-serif;font-variant-ligatures:normal;font-variant-alternates:normal;font-variant-numeric:normal;font-variant-east-asian:normal;vertical-align:baseline;white-space:pre-wrap"> for more information and to get the latest news on this initiative. If you have questions or concerns, please email the project team at </span><a href="mailto:gsmsfeedback@ucr.edu" style="text-decoration:none"><span style="font-size:11pt;font-family:Roboto,sans-serif;font-variant-ligatures:normal;font-variant-alternates:normal;font-variant-numeric:normal;font-variant-east-asian:normal;text-decoration:underline;vertical-align:baseline;white-space:pre-wrap">gsmsfeedback@ucr.edu</span></a><span style="font-size:11pt;font-family:Roboto,sans-serif;font-variant-ligatures:normal;font-variant-alternates:normal;font-variant-numeric:normal;font-variant-east-asian:normal;vertical-align:baseline;white-space:pre-wrap">. </span></p><br><p dir="ltr" style="line-height:1.38;margin-top:0pt;margin-bottom:0pt"><span style="font-size:11pt;font-family:Roboto,sans-serif;font-variant-ligatures:normal;font-variant-alternates:normal;font-variant-numeric:normal;font-variant-east-asian:normal;vertical-align:baseline;white-space:pre-wrap">I look forward to your partnership as we continue to support graduate student opportunities and success at UCR.</span></p><br><br><p dir="ltr" style="line-height:1.38;margin-top:0pt;margin-bottom:0pt"><span style="font-size:11pt;font-family:Roboto,sans-serif;font-variant-ligatures:normal;font-variant-alternates:normal;font-variant-numeric:normal;font-variant-east-asian:normal;vertical-align:baseline;white-space:pre-wrap">Sincerely,</span></p><br><p dir="ltr" style="line-height:1.38;margin-top:0pt;margin-bottom:0pt"><span style="font-size:11pt;font-family:Roboto,sans-serif;font-weight:700;font-variant-ligatures:normal;font-variant-alternates:normal;font-variant-numeric:normal;font-variant-east-asian:normal;vertical-align:baseline;white-space:pre-wrap">Lidia Kos</span></p><p dir="ltr" style="line-height:1.38;margin-top:0pt;margin-bottom:0pt"><span style="font-size:11pt;font-family:Roboto,sans-serif;font-style:italic;font-variant-ligatures:normal;font-variant-alternates:normal;font-variant-numeric:normal;font-variant-east-asian:normal;vertical-align:baseline;white-space:pre-wrap">Vice Provost and Dean of Graduate Studies</span></p><p dir="ltr" style="line-height:1.38;margin-top:0pt;margin-bottom:0pt"><span style="font-size:11pt;font-family:Roboto,sans-serif;font-variant-ligatures:normal;font-variant-alternates:normal;font-variant-numeric:normal;font-variant-east-asian:normal;vertical-align:baseline;white-space:pre-wrap">Graduate Division</span></p><p dir="ltr" style="line-height:1.38;margin-top:0pt;margin-bottom:0pt"><span style="font-size:11pt;font-family:Roboto,sans-serif;font-variant-ligatures:normal;font-variant-alternates:normal;font-variant-numeric:normal;font-variant-east-asian:normal;vertical-align:baseline;white-space:pre-wrap">University of California, Riverside</span></p></span><br class="gmail-Apple-interchange-newline" style="color:rgb(0,0,0)"><br class="gmail-Apple-interchange-newline" style="color:rgb(0,0,0)"></div>