[Campus Notice] GSMS Update: Latest Production Release Notes (From Week of September 28)

[UCR Information Technology Solutions]

[image: UC Riverside logo.]

Dear Colleague,

We are writing to share with you the new fixes and enhancements applied to
the Graduate Student Management System (GSMS). Below is a summary of the
fixes included in the production release notes
<https://docs.google.com/document/d/1QGtK5TeS33B4j4XIFaFb2NB5F-Y2ITPHwozcsQxsAA0/edit?tab=t.8z1buspf6ypp>
from the week of September 28, 2026:
Employment Module

   -

   Added GSMS to the list of authorized applications in R’Web.
   -

   Appointment Letters now display the student’s acceptance with the date
   stamp.
   -

   Users can now select multiple offers in the offer list view and download
   all their letters with a single click.
   -

   The Eligible Students list now reflects the major/college if a student's
   major is changed for the hiring term.
   -

   The search screen field “PI Name” was added and filtering is allowed on
   this field.
   -

   New email templates were added to differentiate student notification
   emails from the carbon copies (cc’s) received by the hiring department or
   faculty.
   -

   The Hiring Department email notifications now look at the hiring
   department individual who sent the offer.
   -

   Users can now preview and download the Appointment and DOD letters
   belonging to an offer as a single PDF document.
   -

   In the expanded view of the DOD user interface, an indicator was added
   to inform users that adding a DOD is required, and the button is now
   highlighted.
   -

   The Salary Increment field is now available in the Position dashboard
   and reporting.
   -

   A new template was added to the GSR Appointment Letter that can be
   applied to specific GSR job assignments, with its content displayed as an
   addendum to the Appointment Letter.
   -

   The Department Chair error message has been updated to provide the
   correct error message when an offer has a position that has been
   deactivated.
   -

   If a position becomes inactive during the offer process, the offer can
   no longer be sent, and the Hiring Department is notified with a message.

Admissions Module

   -

   Financial charts in the Admissions module now appear in the correct tab
   based on each application's Slate status, including denied, cancelled, and
   withdrawn applications.
   -

   The system now logs the user and timestamp in the chart's history log
   when a chart is manually sent to Slate.
   -

   Display formats, filters, and menu options in the Compensation Table
   tabs were updated for a smoother user experience.
   -

   Salary lookups in Admissions charts now use the Compensation Table for
   the academic year of the employment being entered instead of the default
   academic year.
   -

   Graduate Division Admissions can now map Slate decision codes to GSMS
   chart statuses through a new interface in the Admin area.
   -

   Template assignment now also checks the student's major to prevent the
   wrong template from being assigned.
   -

   For a student's first academic year, charts now show only the terms from
   their entry term onward. For example, for a student entering in Winter, the
   chart displays only Winter and Spring for that year.


The full production release notes can be viewed in the GSMS Release Notes
<https://docs.google.com/document/d/1QGtK5TeS33B4j4XIFaFb2NB5F-Y2ITPHwozcsQxsAA0/edit?usp=sharing>
.
Employment Module Role Summary & Workflow Chart

As requested, the Employment Module Role Summary and Employment Module
Workflow are now available in the GSMS training site
<https://sites.google.com/ucr.edu/gsms-training-materials?usp=sharing#h.1f4h65mba7rk>
for users to review. A text-based version of the workflow is also available
in the training site.

The GSMS Release Notes and training site are only visible to GSMS users. If
you believe you should be able to access these restricted resources, please
contact the project team at gsmsfeedback at ucr.edu.


Thank you,

The GSMS Project Team
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