[Campus Notice] The GSMS Employment Module Is Live!

[UCR Information Technology Solutions]

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Dear Colleague,

We are pleased to announce that the Graduate Student Management System
(GSMS) Employment Module is now live! To request access to GSMS, please get
in touch with your department System Access Administrator (SAA).

Job aids, recorded training sessions, and the GSMS knowledge base are all
available on the GSMS training site <https://goto.ucr.edu/gsms-training>.
Please note that access to the training site is limited and may require VPN
connection. If you are unable to access the training site, please send an
email request to gsmsfeedback at ucr.edu.
Next Steps: Using GSMS Employment

You can now use the Employment Module in GSMS to prepare Fall 2026 offers
and to perform the following actions:

   -

   Manage and sync departmental positions
   -

   Review and assign eligible students to positions
   -

   Process, extend, and revise Appointment Letters
   -

   Create and assign descriptions of duties (DODs)
   -

   Create and publish applications
   -

   Review, approve, and finalize applications


Note: When you log into the system, the actions available to you are based
on your role and assigned permissions within the system.

Apart from completing work from the previous term, you can also expect to
begin moving away from using TA Online or your current offer management
system in your day-to-day operations.
Next Steps for Faculty

Faculty Supervisors are encouraged to visit the GSMS training site
<https://goto.ucr.edu/gsms-faculty-training> and review detailed job aids
on their role in creating, editing, and completing the description of
duties (DODs) for their assigned offers.

Specifically, Faculty Supervisors will now perform the following actions
within gradsms.ucr.edu (UCR login required):


   -

   View offer details
   -

   Add a DoD to an offer
   -

   Edit existing DoDs
   -

   Copy a DoD from a DoD in the Current Offer Record (ASE position)
   -

   Copy a DoD from a Previous Offer (for ASE and GSR positions)
   -

   View current and historical Appointment and DoD letters in an offer

Join the GSMS Office Hours

The Graduate Division and ITS will hold a series of virtual office hours
for GSMS Employment users. If you have any questions or concerns regarding
the new system, please join us on any of the following dates to receive
direct assistance from the project team:


   -

   Dates:
   -

      Thursday, August 6, 2026
      -

      Wednesday, August 12, 2026
      -

      Thursday, August 13, 2026
      -

      Wednesday, August 19, 2026
      -

      Thursday, August 20, 2026
      -

      Wednesday, August 26, 2026
      -

      Thursday, August 27, 2026
      -

   Time: 9:00 to 10:00 am
   -

   Join Here: Zoom Meeting link <https://ucr.zoom.us/j/3123113687>



For more information about GSMS, please visit the project website
<https://graduate.ucr.edu/gsms>. You may also share your feedback with the
project team at gsmsfeedback at ucr.edu.

The launch of the Employment Module would not have been possible without
your support. Thank you for your unwavering commitment in serving our
graduate students and enhancing their academic employment experience!


Sincerely,

Lidia Kos

Vice Provost and Dean of Graduate Studies

Graduate Division

Teri Eckman

Executive Director for Campus Enterprise Applications

Information Technology Solutions
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