[Campus Notice] Update on the Upcoming Changes to UCR’s Storage Quotas

[UCR Information Technology Solutions]

Dear Colleague,

This is a follow-up message to my November 8 email (attached) to all UCR
Faculty regarding upcoming changes to Microsoft and Google’s online storage
offerings. In that email, I referenced a new Google Workspace storage quota
of 100 GB effective June 1, 2024. The deadline has now been extended to
June 15, 2024.

Our data indicate that you are currently using more than 100 GB of Google
Workspace storage, placing you over the quota. To ensure that your storage
services are not interrupted, ITS is providing you with an additional 1 TB
of Google Workspace storage at no cost to you. You can expect this storage
increase to take effect before the June 15, 2024 deadline.

While no action is required on your part, you are still encouraged to
review the data you are currently storing and to regularly perform a
cleanup. Here are some helpful tips to manage your UCR data storage:


   -

   See your current storage usage <https://drive.google.com/drive/quota>
   -

   Use Google Takeout to export your data from your UCR Google account
   <https://ucrsupport.service-now.com/ucr_portal/?id=kb_article_view&sysparm_article=KB0012120>
   -

   Request storage consultation with ITS
   <https://ucrsupport.service-now.com/ucr_portal/?id=sc_cat_item&sys_id=49a68b3c1ba1d010b34a3333cc4bcb57>



As I wrote in my November 8 email, the need to adjust UCR’s storage quotas
is directly tied to Google and Microsoft’s decision to move away from
unlimited and low-cost online storage offerings (read more about it here
<https://its.ucr.edu/blog/2023/11/06/upcoming-changes-storage-email-and-calendar-services>).
ITS understands that access to data is critical for your research and
teaching endeavors. This is why ITS is committed to providing sustainable
and cost-effective storage solutions that cater to the diverse and growing
needs of our faculty and researchers, while also balancing those needs with
the University’s fiscal responsibility to adapt to the evolving landscape
of data storage. To understand what data storage options are available here
at UCR, please visit Storage at UCR <https://its.ucr.edu/storage> or request
a consultation
<https://ucrsupport.service-now.com/ucr_portal/?id=sc_cat_item&sys_id=49a68b3c1ba1d010b34a3333cc4bcb57>
with one of our data storage experts.

I appreciate your continued support and collaboration as we navigate these
changes together. If you have any questions about storage options, please
contact ITS at (951) 827-4848 or email workspacequestions at ucr.edu.


Sincerely,

Matthew Gunkel

Associate Vice Chancellor and Chief Information Officer

Information Technology Solutions

University of California, Riverside





*Please Note: This email account is not monitored by ITS staff. If you
require technical support, please take one of the following actions:*

   - Visit the ITS website at its.ucr.edu to find self-help articles,
   submit and track support tickets, request IT services, and more.
   - For live support, you can contact the BearHelp helpdesk during normal
   business hours (M-F, 8am-5pm) at 951-827-4848
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