[Campus Notice] Update on the Upcoming Changes to UCR’s Storage Quotas

[UCR Information Technology Solutions]

Dear Colleague,

This is a follow-up message to my November 8 email (attached) to all UCR
Faculty regarding upcoming changes to Microsoft and Google’s online storage
offerings. In that email, I referenced a new Google Workspace storage quota
of 100 GB, effective June 1, 2024. The deadline has now been extended to
June 15, 2024.

I am pleased to inform you that your Google Workspace storage usage is
currently under 90 GB. As such, no action or change is needed on your part,
and your access to all Google Workspace services available to you will
remain unchanged. This includes R’Mail, Drive, Photos, Docs, Sheets,
Slides, Forms, and Gemini (formerly Bard). While no action is required on
your part, I would like to share with you additional resources related to
storage at UCR, should your storage or service needs change in the future:


   -

   See your current storage usage <https://drive.google.com/drive/quota>
   -

   Use Google Takeout to export your data from your UCR Google account
   <https://ucrsupport.service-now.com/ucr_portal/?id=kb_article_view&sysparm_article=KB0012120>
   -

   Request storage consultation with ITS
   <https://ucrsupport.service-now.com/ucr_portal/?id=sc_cat_item&sys_id=49a68b3c1ba1d010b34a3333cc4bcb57>

   -

   Request additional storage beyond 100 GB
   <https://ucrsupport.service-now.com/ucr_portal/?id=sc_cat_item&sys_id=91fa07fb1b4f3910e4b40dc2cd4bcbd0>


As I wrote in my November 8 email, the need to adjust UCR’s storage quotas
is directly tied to Google and Microsoft’s decision to move away from
unlimited and low-cost online storage offerings (read more about it here
<https://its.ucr.edu/blog/2023/11/06/upcoming-changes-storage-email-and-calendar-services>).
ITS understands that access to data is critical for your research and
teaching endeavors. This is why ITS is committed to providing sustainable
and cost-effective storage solutions that cater to the diverse and growing
needs of our faculty and researchers, while also balancing those needs with
the University’s fiscal responsibility to adapt to the evolving landscape
of data storage. To understand what data storage options are available here
at UCR, please visit Storage at UCR <https://its.ucr.edu/storage> or request
a consultation
<https://ucrsupport.service-now.com/ucr_portal/?id=sc_cat_item&sys_id=49a68b3c1ba1d010b34a3333cc4bcb57>
with one of our data storage experts.

I appreciate your continued support and collaboration as we navigate these
changes together. If you have any questions about storage options, please
contact ITS at (951) 827-4848 or email workspacequestions at ucr.edu.


Sincerely,

Matthew Gunkel

Associate Vice Chancellor and Chief Information Officer

Information Technology Solutions

University of California, Riverside





*Please Note: This email account is not monitored by ITS staff. If you
require technical support, please take one of the following actions:*

   - Visit the ITS website at its.ucr.edu to find self-help articles,
   submit and track support tickets, request IT services, and more.
   - For live support, you can contact the BearHelp helpdesk during normal
   business hours (M-F, 8am-5pm) at 951-827-4848
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