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<p class="MsoNormal" align="center" style="text-align:center"><b><span style="font-size:12.0pt;font-family:"Times New Roman",serif;color:#C00000">~~ Please disseminate this information with those researchers and research administrators in your department who
may find it noteworthy ~~</span></b><o:p></o:p></p>
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<h1 style="mso-margin-top-alt:0in;margin-right:0in;margin-bottom:7.5pt;margin-left:0in">
<span style="font-size:18.0pt;font-family:"Georgia",serif;color:white;font-weight:normal">New NSF Requirements for Safe and Inclusive Field Work<o:p></o:p></span></h1>
<p class="MsoNormal" style="mso-margin-top-alt:7.5pt;margin-right:0in;margin-bottom:7.5pt;margin-left:0in">
<strong><span style="font-size:10.5pt;font-family:"Arial",sans-serif;color:white">Directorates for Biological Sciences (BIO) and Geosciences (GEO) Piloting Use of Supplemental Document, Will Hold
<a href="https://lnks.gd/l/eyJhbGciOiJIUzI1NiJ9.eyJidWxsZXRpbl9saW5rX2lkIjoxMDAsInVyaSI6ImJwMjpjbGljayIsImJ1bGxldGluX2lkIjoiMjAyMzAxMjUuNzAzNzYxNzEiLCJ1cmwiOiJodHRwczovL25zZi56b29tZ292LmNvbS93ZWJpbmFyL3JlZ2lzdGVyL1dOX2Ftc1ZUcTFwVERDRThTMkZaVTdtSlE_dXRtX21lZGl1bT1lbWFpbCZ1dG1fc291cmNlPWdvdmRlbGl2ZXJ5In0.qjRKKpV7urjKbiwmZvP4s3t8yNKxe1Qcnhdivch-Ols/s/381559306/br/153379598912-l" target="_blank">
<span style="color:white">Virtual Office Hour Session</span></a></span></strong><span style="font-size:10.5pt;font-family:"Arial",sans-serif;color:white"><o:p></o:p></span></p>
<p class="MsoNormal" style="mso-margin-top-alt:7.5pt;margin-right:0in;margin-bottom:7.5pt;margin-left:0in">
<span style="font-size:10.5pt;font-family:"Arial",sans-serif;color:white">Several solicitations from BIO and GEO will soon require the submission of a Safe and Inclusive Work Environments Plan (<em><span style="font-family:"Arial",sans-serif">list of solicitations
to date below</span></em>) that will be considered as part of the Broader Impacts criteria during the review process.<o:p></o:p></span></p>
<p class="MsoNormal" style="mso-margin-top-alt:7.5pt;margin-right:0in;margin-bottom:7.5pt;margin-left:0in">
<span style="font-size:10.5pt;font-family:"Arial",sans-serif;color:white">This 2-page supplementary document must address the following four sections:<o:p></o:p></span></p>
<ol start="1" type="1">
<li class="MsoNormal" style="color:white;mso-margin-top-alt:auto;margin-bottom:5.25pt;mso-list:l0 level1 lfo1">
<span style="font-size:10.5pt;font-family:"Arial",sans-serif">a brief description of the field setting and unique challenges for the team;<o:p></o:p></span></li><li class="MsoNormal" style="color:white;mso-margin-top-alt:auto;margin-bottom:5.25pt;mso-list:l0 level1 lfo1">
<span style="font-size:10.5pt;font-family:"Arial",sans-serif">the steps the proposing organization will take to nurture an inclusive off-campus or off-site working environment, including processes to establish shared team definitions of roles, responsibilities,
and culture, e.g., codes of conduct, trainings, mentor/mentee mechanisms and field support that might include regular check-ins, and/or developmental events; <o:p></o:p></span></li><li class="MsoNormal" style="color:white;mso-margin-top-alt:auto;margin-bottom:5.25pt;mso-list:l0 level1 lfo1">
<span style="font-size:10.5pt;font-family:"Arial",sans-serif">communication processes within the off-site team and to the organization(s) that minimize singular points within the communication pathway (e.g., there should not be a single person overseeing access
to a single satellite phone); and <o:p></o:p></span></li><li class="MsoNormal" style="color:white;mso-margin-top-alt:auto;margin-bottom:5.25pt;mso-list:l0 level1 lfo1">
<span style="font-size:10.5pt;font-family:"Arial",sans-serif">the organizational mechanisms that will be used for reporting, responding to, and resolving issues of harassment if they arise. <o:p></o:p></span></li></ol>
<h2 style="mso-margin-top-alt:7.5pt;margin-right:0in;margin-bottom:7.5pt;margin-left:0in">
<strong><span style="font-size:13.5pt;font-family:"Georgia",serif;color:white">Solicitations Involved in the Pilot and Timeline for Requirement</span></strong><span style="font-size:13.5pt;font-family:"Georgia",serif;color:white;font-weight:normal"><o:p></o:p></span></h2>
<p class="MsoNormal" style="mso-margin-top-alt:7.5pt;margin-right:0in;margin-bottom:7.5pt;margin-left:0in">
<span style="font-size:10.5pt;font-family:"Arial",sans-serif;color:white">The solicitations that are part of the pilot effort to date are:<o:p></o:p></span></p>
<ul type="disc">
<li class="MsoNormal" style="color:white;mso-margin-top-alt:auto;margin-bottom:5.25pt;mso-list:l3 level1 lfo2">
<span style="font-size:10.5pt;font-family:"Arial",sans-serif">BIO core solicitations:
<o:p></o:p></span></li><ul type="circle">
<li class="MsoNormal" style="color:white;mso-margin-top-alt:auto;margin-bottom:5.25pt;mso-list:l3 level2 lfo2">
<span style="font-size:10.5pt;font-family:"Arial",sans-serif">Division of Environmental Biology (NSF 23-549)<o:p></o:p></span></li><li class="MsoNormal" style="color:white;mso-margin-top-alt:auto;margin-bottom:5.25pt;mso-list:l3 level2 lfo2">
<span style="font-size:10.5pt;font-family:"Arial",sans-serif">Division of Integrative Organismal Systems (NSF 23-547)<o:p></o:p></span></li><li class="MsoNormal" style="color:white;mso-margin-top-alt:auto;margin-bottom:5.25pt;mso-list:l3 level2 lfo2">
<span style="font-size:10.5pt;font-family:"Arial",sans-serif">Division of Molecular and Cellular Biosciences (NSF 23-548) <o:p></o:p></span></li></ul>
<li class="MsoNormal" style="color:white;mso-margin-top-alt:auto;margin-bottom:5.25pt;mso-list:l3 level1 lfo2">
<span style="font-size:10.5pt;font-family:"Arial",sans-serif">Biodiversity on a Changing Planet (BoCP, NSF 23-542) <o:p></o:p></span></li><li class="MsoNormal" style="color:white;mso-margin-top-alt:auto;margin-bottom:5.25pt;mso-list:l3 level1 lfo2">
<span style="font-size:10.5pt;font-family:"Arial",sans-serif">Pathways into the Geosciences (GEOPAths, NSF 23-540)<o:p></o:p></span></li><li class="MsoNormal" style="color:white;mso-margin-top-alt:auto;margin-bottom:5.25pt;mso-list:l3 level1 lfo2">
<span style="font-size:10.5pt;font-family:"Arial",sans-serif">Cultural Transformation in the Geosciences Community (CTGC, NSF 23-539)<o:p></o:p></span></li></ul>
<p class="MsoNormal" style="mso-margin-top-alt:7.5pt;margin-right:0in;margin-bottom:7.5pt;margin-left:0in">
<span style="font-size:10.5pt;font-family:"Arial",sans-serif;color:white">For solicitations with a due date (i.e,. BoCP, GEOPaths, and CTGC), the supplementary document is required upon submission.<o:p></o:p></span></p>
<p class="MsoNormal" style="mso-margin-top-alt:7.5pt;margin-right:0in;margin-bottom:7.5pt;margin-left:0in">
<span style="font-size:10.5pt;font-family:"Arial",sans-serif;color:white">For solicitations without a due date (i.e., the BIO core solicitations), a date after which proposals must include the supplementary document is included in the solicitation. That date
is generally 90 days after the publication of the solicitation. Prior to that date, any proposal with off-campus or off-site research must include a certification from the Authorized Organizational Representative (AOR) as outlined below.<o:p></o:p></span></p>
<h2 style="mso-margin-top-alt:7.5pt;margin-right:0in;margin-bottom:7.5pt;margin-left:0in">
<strong><span style="font-size:13.5pt;font-family:"Georgia",serif;color:white">Broader NSF Requirement on Safe and Inclusive Fieldwork</span></strong><span style="font-size:13.5pt;font-family:"Georgia",serif;color:white;font-weight:normal"><o:p></o:p></span></h2>
<p class="MsoNormal" style="mso-margin-top-alt:7.5pt;margin-right:0in;margin-bottom:7.5pt;margin-left:0in">
<span style="font-size:10.5pt;font-family:"Arial",sans-serif;color:white">It is NSF policy to foster safe and harassment-free environments wherever science is conducted. NSF’s policy recognizes that a community effort is essential to eliminate sexual and other
forms of harassment in science and to build inclusive scientific climates where people can learn, grow, and thrive. <o:p></o:p></span></p>
<p class="MsoNormal" style="mso-margin-top-alt:7.5pt;margin-right:0in;margin-bottom:7.5pt;margin-left:0in">
<span style="font-size:10.5pt;font-family:"Arial",sans-serif;color:white">Accordingly, for each proposal that proposes to conduct research off-campus or off site to programs not including those listed above, the AOR must complete a certification that the organization
has a plan in place for that proposal that describes how the following types of behavior will be addressed: <o:p></o:p></span></p>
<ol style="margin-top:0in" start="1" type="a">
<li class="MsoNormal" style="color:white;margin-top:7.5pt;margin-bottom:7.5pt;mso-list:l1 level1 lfo3">
<span style="font-size:10.5pt;font-family:"Arial",sans-serif">Abuse of any person, including, but not limited to, harassment, stalking, bullying, or hazing of any kind, whether the behavior is carried out verbally, physically, electronically, or in written
form; or<o:p></o:p></span></li><li class="MsoNormal" style="color:white;margin-top:7.5pt;margin-bottom:7.5pt;mso-list:l1 level1 lfo3">
<span style="font-size:10.5pt;font-family:"Arial",sans-serif">Conduct that is unwelcome, offensive, indecent, obscene, or disorderly.<o:p></o:p></span></li></ol>
<p class="MsoNormal" style="mso-margin-top-alt:7.5pt;margin-right:0in;margin-bottom:7.5pt;margin-left:0in">
<span style="font-size:10.5pt;font-family:"Arial",sans-serif;color:white">More information on this certification is available in Chapter II Section E.9 of the new PAPPG.<o:p></o:p></span></p>
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<span style="font-size:18.0pt;font-family:"Georgia",serif;color:black;font-weight:normal">Learn More About the New Pilot Requirements <o:p></o:p></span></h1>
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<span style="font-size:13.5pt;font-family:"Georgia",serif;color:#0C5796;font-weight:normal">NSF Program Directors to Hold Virtual Office Hour on February 7<o:p></o:p></span></h2>
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<span style="font-size:10.5pt;font-family:"Arial",sans-serif;color:black">An upcoming Virtual Office Hour session will occur on February 7, 2023, from 3:30pm to 4:30 pm Eastern.<o:p></o:p></span></p>
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<span style="font-size:10.5pt;font-family:"Arial",sans-serif;color:black">Program Officers from BIO and GEO will provide an overview of the new requirement and take your questions and comments.<o:p></o:p></span></p>
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<strong><span style="font-size:13.5pt;font-family:"Georgia",serif;color:#0C5796"><a href="https://lnks.gd/l/eyJhbGciOiJIUzI1NiJ9.eyJidWxsZXRpbl9saW5rX2lkIjoxMDEsInVyaSI6ImJwMjpjbGljayIsImJ1bGxldGluX2lkIjoiMjAyMzAxMjUuNzAzNzYxNzEiLCJ1cmwiOiJodHRwczovL25zZi56b29tZ292LmNvbS93ZWJpbmFyL3JlZ2lzdGVyL1dOX2Ftc1ZUcTFwVERDRThTMkZaVTdtSlE_dXRtX21lZGl1bT1lbWFpbCZ1dG1fc291cmNlPWdvdmRlbGl2ZXJ5In0.ZEhaHxjSUJCX2CL939wkPRMdVzPXDVUgb9fwzAU61Pk/s/381559306/br/153379598912-l" target="_blank"><span style="color:#0C5796">Register
for the Session</span></a></span></strong><span style="font-size:13.5pt;font-family:"Georgia",serif;color:#0C5796;font-weight:normal"><o:p></o:p></span></h2>
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<b><span style="font-size:14.0pt;color:#C00000">Important UC Guidance:</span></b><b><span style="font-size:14.0pt"><o:p></o:p></span></b></p>
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<p class="MsoNormal"><b><span style="font-size:12.0pt">NSF’s PAPPG 23-1 includes a new requirement for the Authorized Organizational Representative to certify that the grantee organization has in place a plan for safe and inclusive research workplace environments
for any proposal including off-campus or off-site research</span></b><b><i><span style="font-size:9.0pt">. (For purposes of this requirement, ‘off-campus or off-site research’ is defined as data/information/samples being collected off-campus or off-site,
such as fieldwork and research activities on vessels and aircraft.)<o:p></o:p></span></i></b></p>
<p class="MsoNormal"><b><span style="font-size:12.0pt"><o:p> </o:p></span></b></p>
<p class="MsoNormal"><b><span style="font-size:12.0pt">Systemwide HR has confirmed that the following UC policies aid in compliance with
<a href="https://nsf-gov-resources.nsf.gov/2022-10/nsf23_1.pdf#page=76&zoom=auto,-205,761">
NSF’s new Safe and Inclusive Working Environments for Off-Campus or Off-Site research requirement</a>:<o:p></o:p></span></b></p>
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<b><span style="font-size:12.0pt;line-height:105%"><a href="https://policy.ucop.edu/doc/4000385/SVSH">Sexual Violence and Sexual Harassment</a><o:p></o:p></span></b></li><li class="MsoListParagraphCxSpMiddle" style="margin-left:0in;mso-add-space:auto;mso-list:l2 level1 lfo4">
<b><span style="font-size:12.0pt;line-height:105%"><a href="https://policy.ucop.edu/doc/4000376/DiscHarassAffirmAction">Discrimination, Harassment, and Affirmative Action in the Workplace</a><o:p></o:p></span></b></li><li class="MsoListParagraphCxSpLast" style="margin-left:0in;mso-add-space:auto;mso-list:l2 level1 lfo4">
<b><span style="font-size:12.0pt;line-height:105%"><a href="https://policy.ucop.edu/doc/4000701/AbusiveConduct">Abusive Conduct in the Workplace</a><o:p></o:p></span></b></li></ul>
<p class="MsoNormal"><b><span style="font-size:12.0pt">Further guidance will be forthcoming. Meanwhile, UCOP advises PIs to contact their local
<a href="https://www.ucop.edu/safety-and-loss-prevention/_files/field-research-safety/campus-field-safety-contacts-2021.pdf">
Environmental Health & Safety - Field Safety</a> officers with questions on developing project-specific plans to comply with NSF’s new requirement.<o:p></o:p></span></b></p>
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