[pps-news] Work Study Plan code 'P' for FY2011-12

[Gabriel Nwandu]

May 9, 2012

It has been reported to us that benefit charges went through on new work study fund '20095' for April period.  Generally, benefit charges including Communication Worker Fee, General Liability and Employment Practices are excluded from work study funds.

We have reported the problem to our programmers and hope to find a solution before we process May earnings payroll.  Benefit charges for April earnings on fund 20095 would also be reversed at that time.

We apologize for this error.

Thank you
The Payroll Office

From: pps-news-bounces at lists.ucr.edu [mailto:pps-news-bounces at lists.ucr.edu] On Behalf Of Gabriel Nwandu
Sent: Monday, April 02, 2012 1:09 PM
To: pps-news at lists.ucr.edu
Subject: Re: [pps-news] Work Study Plan code 'P' for FY2011-12

April 2, 2012

To:        All Departments with work study student employees
From:   Financial Aid office
Subject: Work-Study Split on the March Payroll

We just learned that the job that updates the work-study allocations did not include the new work-study code (WSP code 'P') on the March run.  As a result, the March payroll transactions for your work-study students drew 100% from your departmental funds in error.  On or after April 4th you should be able to process Payroll expense transfer to properly split the expense 50/50. You will need to use fund number 20095 for WSP code 'P' transactions.

We apologize for this error. Please feel free to contact the Payroll office should you have any questions on processing single expense transfers.

From: pps-news-bounces at lists.ucr.edu<mailto:pps-news-bounces at lists.ucr.edu> [mailto:pps-news-bounces at lists.ucr.edu]<mailto:[mailto:pps-news-bounces at lists.ucr.edu]> On Behalf Of Gabriel Nwandu
Sent: Monday, March 12, 2012 2:39 PM
To: pps-news at lists.ucr.edu<mailto:pps-news at lists.ucr.edu>
Subject: Re: [pps-news] Work Study Plan code 'P' for FY2011-12

March 12, 2012,
At the meeting on March 8, 2012, Financial Aid office asked departments to add project code "80023" to all work study distribution lines with the WSP code 'P' as soon as it was available on PPS.  It has been determined that adding this project code to a departmental distribution line will cause problems.  Please do not enter/update project code '80023' on the distribution line(s) for work study students when adding WSP code 'P'.  Financial Aid office will look for other ways to conduct the year-end reconciliation.

Thank you
Payroll Office

From: pps-news-bounces at lists.ucr.edu<mailto:pps-news-bounces at lists.ucr.edu> [mailto:pps-news-bounces at lists.ucr.edu]<mailto:[mailto:pps-news-bounces at lists.ucr.edu]> On Behalf Of Gabriel Nwandu
Sent: Thursday, March 08, 2012 8:56 AM
To: pps-news at lists.ucr.edu<mailto:pps-news at lists.ucr.edu>
Subject: [pps-news] Work Study Plan code 'P' for FY2011-12
Importance: High

March 8, 2012

To:        All Departments
Fr:         Financial Aid Office
Re:        Work Study Plan code 'P' for FY2011-12
________________________________

For all regular on-campus Federal Work Study (FWS) positions, there will be a new temporary funding source to cover the 2011-12 salaries. All departments with student employees coded with the Federal (F) Work Study Plan (WSP) code will need to make the following adjustments prior to the March earnings compute.

Departments need to end existing "F" WSP code distributions as of 02/29/12 and start new distribution lines with a begin date of 3/1/12 under the new work study code 'P' (President).  Essentially, we are replacing the "F" WSP code with the "P" code, which will automatically pay the federal share from the new fund source.

If for any reason you're unable to make the distribution change in time, 100% of the salary will be charged to your departmental fund.  If this occurs, you will be required to process a Payroll Expenditure Transfer to move the expenses to the correct fund.

In addition, any new hires that would have been "F" will now be posted as "P" for the rest of 2011-12.

An email was sent out to all on-campus FWS students on 2-23-12 informing them of this supplemental funding.  It includes instructions to request additional 2011-12 work-study funding as needed by email to Financial Aid by March 1, 2012.  Revised awards should be ready on Growl by March 15th.

This change does not impact Community Service (C) positions. Unfortunately, no additional federal funds are available for 2011-12 for these positions.

Please contact the Financial Aid Office at x6178 if you have any questions regarding this funding change.

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