[pps-news] Work Study Plan code 'P' for FY2011-12

[Gabriel Nwandu]

March 12, 2012,
At the meeting on March 8, 2012, Financial Aid office asked departments to add project code "80023" to all work study distribution lines with the WSP code 'P' as soon as it was available on PPS.  It has been determined that adding this project code to a departmental distribution line will cause problems.  Please do not enter/update project code '80023' on the distribution line(s) for work study students when adding WSP code 'P'.  Financial Aid office will look for other ways to conduct the year-end reconciliation.

Thank you
Payroll Office

From: pps-news-bounces at lists.ucr.edu [mailto:pps-news-bounces at lists.ucr.edu] On Behalf Of Gabriel Nwandu
Sent: Thursday, March 08, 2012 8:56 AM
To: pps-news at lists.ucr.edu
Subject: [pps-news] Work Study Plan code 'P' for FY2011-12
Importance: High

March 8, 2012

To:        All Departments
Fr:         Financial Aid Office
Re:        Work Study Plan code 'P' for FY2011-12
________________________________

For all regular on-campus Federal Work Study (FWS) positions, there will be a new temporary funding source to cover the 2011-12 salaries. All departments with student employees coded with the Federal (F) Work Study Plan (WSP) code will need to make the following adjustments prior to the March earnings compute.

Departments need to end existing "F" WSP code distributions as of 02/29/12 and start new distribution lines with a begin date of 3/1/12 under the new work study code 'P' (President).  Essentially, we are replacing the "F" WSP code with the "P" code, which will automatically pay the federal share from the new fund source.

If for any reason you're unable to make the distribution change in time, 100% of the salary will be charged to your departmental fund.  If this occurs, you will be required to process a Payroll Expenditure Transfer to move the expenses to the correct fund.

In addition, any new hires that would have been "F" will now be posted as "P" for the rest of 2011-12.

An email was sent out to all on-campus FWS students on 2-23-12 informing them of this supplemental funding.  It includes instructions to request additional 2011-12 work-study funding as needed by email to Financial Aid by March 1, 2012.  Revised awards should be ready on Growl by March 15th.

This change does not impact Community Service (C) positions. Unfortunately, no additional federal funds are available for 2011-12 for these positions.

Please contact the Financial Aid Office at x6178 if you have any questions regarding this funding change.

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