[pps-news] Salary Reduction/Furlough for participating groups implemented on PPS

[Gabe Nwandu]

September 16, 2009

 

PPS Users,

The Payroll/Personnel System (PPS) has been updated with the Salary Reduction/Furlough transactions.  The one-time program from release 1876 has been run for the following participating Title Unit Codes:


"99" - Non-Represented Staff

"A5" - Academic Senate Faculty - UCR

"FX" - Non-Senate Academic Research Professionals

"K5" - Skilled Crafts - UCR

 

Please review the transactions online and report any concerns/questions to the payroll office ASAP.  The UCR accounting services website http://www.accounting.ucr.edu/index.html (under what's new) has been updated with a link to the salary reduction/furlough functional implementation guidelines.  The same information can also be obtained through the payroll office web link http://www.accounting.ucr.edu/payroll.htm (right column).  Follow these guidelines as you process all new hires/rehires and/or changes to appointments/distributions.

 

 

Release 1876 - Detail Design

The salary band is determined per the Medical Contribution Base (MCB) for an employee as of January 1, 2009:   

Banding Table - All Employees 

Salary Band 

Medical Contribution Base

New Year 

Annual Compensation 

Reduction 

Accrual Rate 

Staff

Furlough

 Days

Staff 

Accrual Rate 

Academic-Yr Faculty

Furlough

 Days

Academic-Yr Faculty

Accrual Rate 

Fiscal-Yr

Faculty

Furlough

 Days

Fiscal-Yr

Faculty

1 

<=40 

<= $40,000 

4% 

0.042308 

11 

0.026923 

7 

0.038462 

10 

2 

41-46 

$40,001- $46,000 

5% 

0.050000 

13 

0.034615 

9 

0.046154 

12 

3 

47-60 

$46,001-$60,000 

6% 

0.061538 

16 

0.038462 

10 

0.053846 

14 

4 

61-90 

$60,001-$90,000 

7% 

0.069231 

18 

0.046154 

12 

0.061538 

16 

5 

91-180 

$90,001-$180,000 

8% 

0.080769 

21 

0.053846 

14 

0.073077 

19 

6 

181-240 

$180,001-$240,000 

9% 

0.092308 

24 

0.057692 

15 

0.084615 

22 

7 

>240 

>$240,000 

10% 

0.100000 

26 

0.065385 

17 

0.092308 

24 

 

All Senior Management Group (SMG) members will be provided only 10 furlough days regardless of their respective salary reduction level. Thus, the accrual rate of .038462 will be used for this group. 
Note:  Use Staff Accrual Rate and Salary Band for "Academics" other than Academic-Year Faculty and Fiscal-Yr Faculty.

Exceptions: 

Ø  START employees (subject to furlough to the extent their START contract is less than the furlough tier). 

Ø  All student employees, including work-study participants. 

Ø  All medical residents. 

Ø  All H-1B, H-2, H-3 and E3 visa holders. 

Ø  All without salary (WOS) appointments. 

Ø  All contract employees 

Exclusions: 

ü  Health Sciences Compensation Program (Y and Z components only) 

ü  Bonus/Incentive Pay

ü  Shift Differential 

ü  Overtime 

ü  Time on Call 

ü  Summer Sessions Teaching Compensation 

ü  Summer Additional Compensation (Research) 

ü  Terminal Vacation 

ü  Severance 

ü  Pay associated with Medical Centers 

ü  DOS Codes (ACA, ACU, ACX, ADJ, BAA, BYA, BYN, DIF (FCPDOS =AB), DIS, FEL, FEN, FNR, FSP, 
HON (FCPDOS=AB), OFR, PDD, PDS, PLN, PPC, RNF, SDP, SSB, SSH, SWC, SWR, UNX, UXR, 
WCA, WCE, WCH, WCP, WCR, WCS, WOC, and ZZZ. 

ü  Pay associated with Extramural Funds (fund group EXTRMFUR) 

1.       18010-18013 (General Fund - State Aids Research)

2.       18071-18072 (State Appropriation - Breast Cancer Research)

3.       18076-18079 (State Appropriation - Tobacco Research)

4.       18089-18090 (State Appropriation - Breast cancer Research)

5.       18101-18108 (State Appropriation - Breast Cancer Research)

6.       18109-18111 (State Appropriation - Tobacco Research)

7.       18200-18999 (State Contracts, Grants & Cooperative)

8.       20400-20499 (State Contracts, Grants & Cooperative)

9.       20600-20699 (State Contracts, Grants & Cooperative)

10.   20700-20999 (Local Government, Grants & Cooperative)

11.   21100-24999 (Federal Grants & Cooperative including ARRA)

12.   25000-27999 (Federal Grants & Cooperative including ARRA & DOE)

13.   28000-33999 (Federal Grants & Cooperative including ARRA)

14.   57000-58199 (Private Restricted Grants)

15.   58200-59999 (Private Restricted Contracts)

For each of the selected distributions, the program set up a new reduction distribution containing one of these DOS codes:

A.      "SRB" - Salary Reduction Base 

For SRB distributions, the process calculated a new distribution percentage by multiplying the existing percentage by the reduction percent for the appropriate band level on the appropriate table and created an EDB update transaction for the new distribution(s). 

B.      "SRS." - Salary Reduction Stipend 

When setting up an SRS (Stipend reduction) distribution, the rate is equal to the original rate times the percentage in the table. 

Furlough Accruals and Usage (PTO Balance) 

Furlough hours accrued will be calculated during payroll compute and the hours will be added to the employees' PTO balance.  Earnings statements will display the new furlough activity. Furlough accrual will be based on time worked on the distributions that received a pay reduction.  Furlough accrual will be calculated for the employee based on the accrual factor in the appropriate column.  Furlough Leave Taken should be reported on the Time Record when taken.

New DOS codes: 
FUA - Furlough Leave Accrued
FUT - Furlough Leave Taken  

 

Thank you

Payroll Office.

 

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