<div dir="ltr">Hi grad students,<br><br>On the R'Grad form, please remember to <b>change</b> "Major Professor" to your actual advisor / dissertation chair. Apparently, that part of the form defaults that entry to be me, so I've been receiving quite a few R'Grad notifications in my Inbox. Basically, unless you are my student, please be sure to list your advisor as your "Major Professor" so that the form routes to that person, not me. <div><br></div><div>That said, many thanks to those of you who have already submitted your forms! I'll kick back the ones that need to go to someone else.</div><div><br></div><div>Best,</div><div>MB<div><div><div><div><div dir="ltr" class="gmail_signature" data-smartmail="gmail_signature"><div dir="ltr"><div dir="ltr"><div><span style="font-size:12.8px">--</span></div><div><span style="font-size:12.8px">Marissa Brookes</span><br></div>Associate Professor and Director of Graduate Studies,</div><div dir="ltr">Department of Political Science</div><div>Faculty Co-Director, Inland Empire Labor and Community Center</div><div dir="ltr">University of California, Riverside</div><div dir="ltr">Watkins 2223<br>(951) 827-5510<br><br></div></div></div></div><br></div></div></div></div></div><br><div class="gmail_quote gmail_quote_container"><div dir="ltr" class="gmail_attr">On Thu, Jun 26, 2025 at 5:16 PM Marissa Brookes <<a href="mailto:mbrookes@ucr.edu">mbrookes@ucr.edu</a>> wrote:<br></div><blockquote class="gmail_quote" style="margin:0px 0px 0px 0.8ex;border-left:1px solid rgb(204,204,204);padding-left:1ex"><div dir="ltr"><div>Dear graduate students,</div><div><br></div><div>I hope everyone's summer is off to a good start.</div><div><br></div><div>I am writing to remind each of you to complete your Annual Mentoring and Evaluation form via <a href="https://rgrad.ucr.edu/app/" target="_blank">R'Grad</a> ASAP so that your advisor has adequate time to complete and submit your annual evaluation. Please remember that Graduate Division will put a hold on your fall registration if you they do not receive your evaluation by the September deadline. I've attached a PDF of the form content in case anyone prefers to preview it before initiating the online form.</div><div><br></div><div>See <a href="https://graduate.ucr.edu/regulations-and-procedures#annual-mentoring-and-evaluatio" target="_blank">https://graduate.ucr.edu/regulations-and-procedures#annual-mentoring-and-evaluatio</a> (also copied below) for more information.</div><div><br></div><div><span style="color:rgb(69,90,100);font-family:"Fira Sans Regular","Helvetica Neue",Helvetica,Roboto,Arial,sans-serif;font-size:16px"><i>From Graduate Division:</i></span></div><div><br></div><div><p style="box-sizing:inherit;margin:0px 0px 1rem;padding:0px;font-size:16px;line-height:1.6;color:rgb(69,90,100);font-family:"Fira Sans Regular","Helvetica Neue",Helvetica,Roboto,Arial,sans-serif"><span style="box-sizing:inherit;font-size:inherit">The Annual Mentoring and Evaluation is meant to help establish good communication between faculty and students, ensure the timely completion of degree objectives, and help avoid problems resulting from misunderstandings about rules, procedures and academic expectations within graduate programs.</span></p><p style="box-sizing:inherit;margin:0px 0px 1rem;padding:0px;font-size:16px;line-height:1.6;color:rgb(69,90,100);font-family:"Fira Sans Regular","Helvetica Neue",Helvetica,Roboto,Arial,sans-serif"><span style="box-sizing:inherit;font-size:inherit">These evaluations</span> are coordinated by the faculty Graduate Advisor in each program acting with the assistance of a the student's major professor and/or a graduate committee. <span style="box-sizing:inherit;font-size:inherit">The review includes a summary of the quality of the student's academic work for the year and academic objectives for the next period. </span>It is useful to include discussion of any unusual problems which an individual student is experiencing (i.e., problems with research techniques or scholastic difficulties and the prognosis for overcoming them, warning if students are taking overly long in attaining their educational goals, personal problems affecting the student's work, problems created by outside occupational demands, etc.). Additionally, this would be an appropriate place to congratulate students on accomplishments and honors received by them during the year.</p><p style="box-sizing:inherit;margin:0px 0px 1rem;padding:0px;font-size:16px;line-height:1.6;color:rgb(69,90,100);font-family:"Fira Sans Regular","Helvetica Neue",Helvetica,Roboto,Arial,sans-serif"><span style="box-sizing:inherit;font-size:inherit">The Graduate Division and the student receive copies of the review each year. </span>To assist with this process, the Graduate Division, in collaboration with the Graduate Council, has created the <strong style="box-sizing:inherit;font-weight:bold;line-height:inherit">Annual Mentoring and Evaluation</strong>. This form can be completed in <a href="https://graduate.ucr.edu/rgrad.ucr.edu" style="box-sizing:inherit;background-color:transparent;line-height:inherit;color:rgb(180,0,31)" target="_blank">R'Grad</a>. </p></div><div><p style="box-sizing:inherit;margin:0px 0px 1rem;padding:0px;font-size:16px;line-height:1.6;color:rgb(69,90,100);font-family:"Fira Sans Regular","Helvetica Neue",Helvetica,Roboto,Arial,sans-serif"><u style="box-sizing:inherit"><strong style="box-sizing:inherit;font-weight:bold;line-height:inherit">Annual Mentoring and Evaluation FAQs</strong></u></p><p style="box-sizing:inherit;margin:0px 0px 1rem;padding:0px;font-size:16px;line-height:1.6;color:rgb(69,90,100);font-family:"Fira Sans Regular","Helvetica Neue",Helvetica,Roboto,Arial,sans-serif"><strong style="box-sizing:inherit;font-weight:bold;line-height:inherit">Who can see the AME petition in R'Grad?</strong> </p><ul style="box-sizing:inherit;margin:0px 0px 1rem 1.25rem;padding:0px;list-style-position:outside;line-height:1.6;font-family:"Fira Sans Regular","Helvetica Neue",Helvetica,Roboto,Arial,sans-serif;font-size:16px"><li style="box-sizing:inherit;margin:0px;padding:0px;font-size:inherit"><b><font color="#ff0000">Only students can access and initiate the petition.</font></b></li></ul><p style="box-sizing:inherit;margin:0px 0px 1rem;padding:0px;font-size:16px;line-height:1.6;color:rgb(69,90,100);font-family:"Fira Sans Regular","Helvetica Neue",Helvetica,Roboto,Arial,sans-serif"><strong style="box-sizing:inherit;font-weight:bold;line-height:inherit">What is the routing order for the AME? </strong></p><ul style="box-sizing:inherit;margin:0px 0px 1rem 1.25rem;padding:0px;list-style-position:outside;line-height:1.6;color:rgb(69,90,100);font-family:"Fira Sans Regular","Helvetica Neue",Helvetica,Roboto,Arial,sans-serif;font-size:16px"><li style="box-sizing:inherit;margin:0px;padding:0px;font-size:inherit">Step 1: Student completes the Annual Mentoring and Evaluation (AME) in <a href="https://graduate.ucr.edu/rgrad.ucr.edu" style="box-sizing:inherit;background-color:transparent;line-height:inherit;color:rgb(180,0,31)" target="_blank">R'Grad</a>. <ul style="box-sizing:inherit;margin:0px 0px 1rem 1.25rem;padding:0px;list-style-position:outside;line-height:1.6"><li style="box-sizing:inherit;margin:0px;padding:0px;font-size:inherit">(optional) If additional collaborators are required to be part of the annual student review, they can be added into the routing. They have the option to add comments regarding the student's academic progress.</li></ul></li><li style="box-sizing:inherit;margin:0px;padding:0px;font-size:inherit">Step 2: Student's major professor completes information regarding the student's progress. If the student doesn't have a major professor yet, the Graduate Advisor will complete this portion.<ul style="box-sizing:inherit;margin:0px 0px 1rem 1.25rem;padding:0px;list-style-position:outside;line-height:1.6"><li style="box-sizing:inherit;margin:0px;padding:0px;font-size:inherit">If an internal program evaluation has already been completed, that can be attached here.</li></ul></li><li style="box-sizing:inherit;margin:0px;padding:0px;font-size:inherit">Step 3: The AME returns to the student to review the assessment by the major professor and any collaborators. </li></ul><ul style="box-sizing:inherit;margin:0px 0px 1rem 1.25rem;padding:0px;list-style-position:outside;line-height:1.6;color:rgb(69,90,100);font-family:"Fira Sans Regular","Helvetica Neue",Helvetica,Roboto,Arial,sans-serif;font-size:16px"><li style="box-sizing:inherit;margin:0px;padding:0px;font-size:inherit">Step 4: Graduate Staff review to track student progress and note completion of the AME for students in the program. </li></ul><ul style="box-sizing:inherit;margin:0px 0px 1rem 1.25rem;padding:0px;list-style-position:outside;line-height:1.6;color:rgb(69,90,100);font-family:"Fira Sans Regular","Helvetica Neue",Helvetica,Roboto,Arial,sans-serif;font-size:16px"><li style="box-sizing:inherit;margin:0px;padding:0px;font-size:inherit">Step 5: Graduate Advisor (DGS) review for final approval.</li></ul><ul style="box-sizing:inherit;margin:0px 0px 1rem 1.25rem;padding:0px;list-style-position:outside;line-height:1.6;color:rgb(69,90,100);font-family:"Fira Sans Regular","Helvetica Neue",Helvetica,Roboto,Arial,sans-serif;font-size:16px"><li style="box-sizing:inherit;margin:0px;padding:0px;font-size:inherit">Step 6: Graduate Dean/Graduate Academic Affairs review. <ul style="box-sizing:inherit;margin:0px 0px 1rem 1.25rem;padding:0px;list-style-position:outside;line-height:1.6"><li style="box-sizing:inherit;margin:0px;padding:0px;font-size:inherit">The AME for students making satisfactory progress will continue through the routing process and be completed without review from the Graduate Division. All AMEs with unsatisfactory progress will be reviewed by the Vice Provost and Dean of Graduate Studies. </li></ul></li></ul>Thanks, everyone.<br><br>MB<br>--<br>Marissa Brookes<br>Associate Professor and Director of Graduate Studies,<br>Department of Political Science<br>Faculty Co-Director, Inland Empire Labor and Community Center<br>University of California, Riverside<br>Watkins 2223<br>(951) 827-5510</div><div><div dir="ltr" class="gmail_signature"><div dir="ltr"><div dir="ltr"><br></div></div></div></div></div>
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