<html><head><meta http-equiv="Content-Type" content="text/html; charset=utf-8"></head><body style="word-wrap: break-word; -webkit-nbsp-mode: space; line-break: after-white-space;" class=""><br class=""><div><blockquote type="cite" class=""><div class="">Begin forwarded message:</div><br class="Apple-interchange-newline"><div style="margin-top: 0px; margin-right: 0px; margin-bottom: 0px; margin-left: 0px;" class=""><span style="font-family: -webkit-system-font, Helvetica Neue, Helvetica, sans-serif; color:rgba(0, 0, 0, 1.0);" class=""><b class="">From: </b></span><span style="font-family: -webkit-system-font, Helvetica Neue, Helvetica, sans-serif;" class="">Kara E Oswood <<a href="mailto:kara.oswood@ucr.edu" class="">kara.oswood@ucr.edu</a>><br class=""></span></div><div style="margin-top: 0px; margin-right: 0px; margin-bottom: 0px; margin-left: 0px;" class=""><span style="font-family: -webkit-system-font, Helvetica Neue, Helvetica, sans-serif; color:rgba(0, 0, 0, 1.0);" class=""><b class="">Subject: </b></span><span style="font-family: -webkit-system-font, Helvetica Neue, Helvetica, sans-serif;" class=""><b class="">Remote Participation through Spring 2023</b><br class=""></span></div><div style="margin-top: 0px; margin-right: 0px; margin-bottom: 0px; margin-left: 0px;" class=""><span style="font-family: -webkit-system-font, Helvetica Neue, Helvetica, sans-serif; color:rgba(0, 0, 0, 1.0);" class=""><b class="">Date: </b></span><span style="font-family: -webkit-system-font, Helvetica Neue, Helvetica, sans-serif;" class="">October 20, 2022 at 8:15:46 PM PDT<br class=""></span></div><div style="margin-top: 0px; margin-right: 0px; margin-bottom: 0px; margin-left: 0px;" class=""><span style="font-family: -webkit-system-font, Helvetica Neue, Helvetica, sans-serif; color:rgba(0, 0, 0, 1.0);" class=""><b class="">Cc: </b></span><span style="font-family: -webkit-system-font, Helvetica Neue, Helvetica, sans-serif;" class="">Graddean <<a href="mailto:graddean@ucr.edu" class="">graddean@ucr.edu</a>>, Trina B Elerts <<a href="mailto:trina.elerts@ucr.edu" class="">trina.elerts@ucr.edu</a>>, Amanda Wong <<a href="mailto:amanda.wong@ucr.edu" class="">amanda.wong@ucr.edu</a>>, Gabriela Ochoa <<a href="mailto:gabriela.ochoa@ucr.edu" class="">gabriela.ochoa@ucr.edu</a>>, Kate Sweeny <<a href="mailto:ksweeny@ucr.edu" class="">ksweeny@ucr.edu</a>><br class=""></span></div><br class=""><div class=""><meta charset="UTF-8" class=""><div class="WordSection1" style="page: WordSection1; caret-color: rgb(0, 0, 0); font-family: Garamond; font-size: 22px; font-style: normal; font-variant-caps: normal; font-weight: 400; letter-spacing: normal; text-align: start; text-indent: 0px; text-transform: none; white-space: normal; word-spacing: 0px; -webkit-text-stroke-width: 0px; text-decoration: none;"><div style="margin: 0in; font-size: 12pt; font-family: Calibri, sans-serif;" class=""><span style="font-size: 11pt;" class="">Hello All,<o:p class=""></o:p></span></div><div style="margin: 0in; font-size: 12pt; font-family: Calibri, sans-serif;" class=""><span style="font-size: 11pt;" class="">A decision was made this week by Graduate Council to continue with the<span class="Apple-converted-space"> </span><b class=""><u class="">temporary remote participation procedures through Spring 2023</u></b>. This decision means all members of the oral qualifying exam committee and thesis or dissertation committee can continue to participate remotely. This decision impacts the oral qualifying exam and final defense.<span class="Apple-converted-space"> </span><o:p class=""></o:p></span></div><div style="margin: 0in; font-size: 12pt; font-family: Calibri, sans-serif;" class=""><span style="font-size: 11pt;" class=""><o:p class=""> </o:p></span></div><div style="margin: 0in; font-size: 12pt; font-family: Calibri, sans-serif;" class=""><span style="font-size: 11pt;" class="">In order to accommodate the different needs and situations of our students and faculty, exams do not have to be held in-person through Spring 2023. If a student or committee would like to hold an exam in person, they must follow the current campus safety guidelines. This temporary policy allows for of any of the following scenarios: all members in-person, a hybrid of in-person and remote, or all remote.<o:p class=""></o:p></span></div><div style="margin: 0in; font-size: 12pt; font-family: Calibri, sans-serif;" class=""><span style="font-size: 11pt;" class=""><o:p class=""> </o:p></span></div><div style="margin: 0in; font-size: 12pt; font-family: Calibri, sans-serif;" class=""><span style="font-size: 11pt;" class="">There is a tentative plan for a permanent solution to remote participation. This academic year will be used to finalize, announce, and implement that update. <o:p class=""></o:p></span></div><div style="margin: 0in; font-size: 12pt; font-family: Calibri, sans-serif;" class=""><span style="font-size: 11pt;" class="">If you have any feedback, please feel free to let me know.<o:p class=""></o:p></span></div><div style="margin: 0in; font-size: 12pt; font-family: Calibri, sans-serif;" class=""><span style="font-size: 11pt;" class=""><o:p class=""> </o:p></span></div><div style="margin: 0in; font-size: 12pt; font-family: Calibri, sans-serif;" class=""><span style="font-size: 11pt;" class="">Regards,<o:p class=""></o:p></span></div><div style="margin: 0in; font-size: 12pt; font-family: Calibri, sans-serif;" class=""><span style="font-size: 11pt;" class="">Kara</span><o:p class=""></o:p></div><div style="margin: 0in; font-size: 12pt; font-family: Calibri, sans-serif;" class=""><span style="font-size: 11pt;" class=""><o:p class=""> </o:p></span></div><div style="margin: 0in; font-size: 12pt; font-family: Calibri, sans-serif;" class=""><span style="font-size: 11pt;" class="">******************************<o:p class=""></o:p></span></div><div style="margin: 0in; font-size: 12pt; font-family: Calibri, sans-serif;" class=""><b class=""><span style="font-size: 11pt;" class=""> </span></b></div><ul type="disc" style="margin-bottom: 0in; margin-top: 0in;" class=""><li class="MsoListParagraph" style="margin: 0in; font-size: 12pt; font-family: Calibri, sans-serif;"><b class=""><span style="font-size: 11pt;" class="">ORAL QUALIFYING EXAM </span></b><o:p class=""></o:p></li></ul><ul type="circle" style="margin-bottom: 0in; margin-top: 0in;" class=""><li class="MsoNormal" style="margin: 0in 0in 0in 0.25in; font-size: 12pt; font-family: Calibri, sans-serif;"><span style="font-size: 11pt;" class="">The procedure to nominate the Oral Qualifying Exam committee has not changed. Nominations must be submitted by the student and approved via<span class="Apple-converted-space"> </span><a href="http://rgrad.ucr.edu/" style="color: rgb(5, 99, 193); text-decoration: underline;" class="">R’Grad</a><span class="Apple-converted-space"> </span>at least 2 weeks prior to the exam date.</span><o:p class=""></o:p></li><li class="MsoNormal" style="margin: 0in 0in 0in 0.25in; font-size: 12pt; font-family: Calibri, sans-serif;"><span style="font-size: 11pt;" class="">When conducting the Oral Qualifying Exam remotely, committees may use Zoom or other video conference options.</span><o:p class=""></o:p></li><li class="MsoNormal" style="margin: 0in 0in 0in 0.25in; font-size: 12pt; font-family: Calibri, sans-serif;"><span style="font-size: 11pt;" class="">If permitted by campus safety regulations, the Committee Chairperson may investigate providing space or technical support on campus for the student to complete their exam.</span><o:p class=""></o:p></li><li class="MsoNormal" style="margin: 0in 0in 0in 0.25in; font-size: 12pt; font-family: Calibri, sans-serif;"><span style="font-size: 11pt;" class="">Immediately after the exam, the student or Committee Chairperson must initiate the Results of Oral Qualifying Exam Form via<a href="http://rgrad.ucr.edu/" style="color: rgb(5, 99, 193); text-decoration: underline;" class="">R’Grad</a>.<span class="apple-converted-space"> </span></span><o:p class=""></o:p></li><li class="MsoNormal" style="margin: 0in 0in 0in 0.25in; font-size: 12pt; font-family: Calibri, sans-serif;"><span style="font-size: 11pt;" class="">The completed form must be received by Graduate Academic Affairs within 48 hours after the exam.<span class="apple-converted-space"> </span></span><o:p class=""></o:p></li></ul><div style="margin: 0in; font-size: 12pt; font-family: Calibri, sans-serif;" class=""><b class=""><span style="font-size: 11pt;" class=""> </span></b></div><ul type="disc" style="margin-bottom: 0in; margin-top: 0in;" class=""><li class="MsoListParagraph" style="margin: 0in; font-size: 12pt; font-family: Calibri, sans-serif;"><b class=""><span style="font-size: 11pt;" class="">FINAL DEFENSE (Master’s and PhD)</span></b><o:p class=""></o:p></li></ul><div style="margin: 0in 0in 0in 0.75in; font-size: 12pt; font-family: Calibri, sans-serif; text-indent: -0.25in;" class=""><span style="font-size: 10pt; font-family: "Courier New";" class=""><span class="">o<span style="font-style: normal; font-variant-caps: normal; font-weight: normal; font-stretch: normal; font-size: 7pt; line-height: normal; font-family: "Times New Roman";" class=""> <span class="Apple-converted-space"> </span></span></span></span><span style="font-size: 11pt;" class="">When conducting the Final Defense remotely, committees may use Zoom or other video conference options.</span></div><div style="margin: 0in 0in 0in 0.75in; font-size: 12pt; font-family: Calibri, sans-serif; text-indent: -0.25in;" class=""><span style="font-size: 10pt; font-family: "Courier New";" class=""><span class="">o<span style="font-style: normal; font-variant-caps: normal; font-weight: normal; font-stretch: normal; font-size: 7pt; line-height: normal; font-family: "Times New Roman";" class=""> <span class="Apple-converted-space"> </span></span></span></span><span style="font-size: 11pt;" class="">If permitted by campus safety regulations, the Committee Chairperson may investigate providing space or technical support on campus for the student to complete their Final Defense.</span></div><div style="margin: 0in 0in 0in 0.75in; font-size: 12pt; font-family: Calibri, sans-serif; text-indent: -0.25in;" class=""><span style="font-size: 10pt; font-family: "Courier New";" class=""><span class="">o<span style="font-style: normal; font-variant-caps: normal; font-weight: normal; font-stretch: normal; font-size: 7pt; line-height: normal; font-family: "Times New Roman";" class=""> <span class="Apple-converted-space"> </span></span></span></span><span style="font-size: 11pt;" class="">Final Defense presentations, even when happening online, are “open to the academic community and the general public.”</span></div><div style="margin: 0in 0in 0in 0.75in; font-size: 12pt; font-family: Calibri, sans-serif; text-indent: -0.25in;" class=""><span style="font-size: 10pt; font-family: "Courier New";" class=""><span class="">o<span style="font-style: normal; font-variant-caps: normal; font-weight: normal; font-stretch: normal; font-size: 7pt; line-height: normal; font-family: "Times New Roman";" class=""> <span class="Apple-converted-space"> </span></span></span></span><span style="font-size: 11pt;" class="">Immediately after the defense, the student or Committee Chairperson must<span class="apple-converted-space"><b class=""> </b></span>initiate the Final Defense Approval Form via<span class="Apple-converted-space"> </span><a href="http://rgrad.ucr.edu/" style="color: rgb(5, 99, 193); text-decoration: underline;" class="">R’Grad</a>.</span></div><div style="margin: 0in 0in 0in 0.75in; font-size: 12pt; font-family: Calibri, sans-serif; text-indent: -0.25in;" class=""><span style="font-size: 10pt; font-family: "Courier New";" class=""><span class="">o<span style="font-style: normal; font-variant-caps: normal; font-weight: normal; font-stretch: normal; font-size: 7pt; line-height: normal; font-family: "Times New Roman";" class=""> <span class="Apple-converted-space"> </span></span></span></span><span style="font-size: 11pt;" class="">The completed form must be received by Graduate Academic Affairs prior to the graduation deadline for the quarter.</span></div><div style="margin: 0in 0in 0in 0.75in; font-size: 12pt; font-family: Calibri, sans-serif; text-indent: -0.25in;" class=""><span style="font-size: 10pt; font-family: "Courier New";" class=""><span class="">o<span style="font-style: normal; font-variant-caps: normal; font-weight: normal; font-stretch: normal; font-size: 7pt; line-height: normal; font-family: "Times New Roman";" class=""> <span class="Apple-converted-space"> </span></span></span></span><span style="font-size: 11pt;" class="">Graduation deadlines can be found at<span class="apple-converted-space"> </span><a href="https://graduate.ucr.edu/graduation-procedures" style="color: rgb(5, 99, 193); text-decoration: underline;" class=""><span style="color: purple;" class="">https://graduate.ucr.edu/graduation-procedures</span></a>.<span class="apple-converted-space"> </span></span></div><div style="margin: 0in; font-size: 12pt; font-family: Calibri, sans-serif;" class=""><b class=""><span style="font-size: 11pt;" class=""> </span></b></div><ul type="disc" style="margin-bottom: 0in; margin-top: 0in;" class=""><li class="MsoListParagraph" style="margin: 0in; font-size: 12pt; font-family: Calibri, sans-serif;"><b class=""><span style="font-size: 11pt;" class="">SIGNATURE APPROVAL PAGE (PHD Dissertation or Master’s Thesis)</span></b><o:p class=""></o:p></li></ul><ul type="circle" style="margin-bottom: 0in; margin-top: 0in;" class=""><li class="MsoNormal" style="margin: 0in 0in 0in 0.25in; font-size: 12pt; font-family: Calibri, sans-serif;"><span style="font-size: 11pt;" class="">Once the final version of the dissertation or thesis is approved by the committee, the student or Committee Chairperson must<span class="apple-converted-space"><b class=""> </b></span>initiate the Signature Approval Page for Dissertation/Thesis via<span class="Apple-converted-space"> </span><a href="http://rgrad.ucr.edu/" style="color: rgb(5, 99, 193); text-decoration: underline;" class="">R’Grad</a>.<span class="Apple-converted-space"> </span></span><o:p class=""></o:p></li><li class="MsoNormal" style="margin: 0in 0in 0in 0.25in; font-size: 12pt; font-family: Calibri, sans-serif;"><span style="font-size: 11pt;" class="">The completed form must be received by Graduate Academic Affairs prior to the graduation deadline for the quarter.</span><o:p class=""></o:p></li><li class="MsoNormal" style="margin: 0in 0in 0in 0.25in; font-size: 12pt; font-family: Calibri, sans-serif;"><span style="font-size: 11pt;" class="">Graduation deadlines can be found at<span class="apple-converted-space"> </span><a href="https://graduate.ucr.edu/graduation-procedures" style="color: rgb(5, 99, 193); text-decoration: underline;" class=""><span style="color: purple;" class="">https://graduate.ucr.edu/graduation-procedures</span></a>.</span><o:p class=""></o:p></li></ul><div style="margin: 0in; font-size: 12pt; font-family: Calibri, sans-serif;" class=""><span style="font-size: 11pt;" class=""><o:p class=""> </o:p></span></div><div style="margin: 0in; font-size: 12pt; font-family: Calibri, sans-serif;" class=""><b class=""><span style="font-size: 14pt;" class="">Kara Oswood<o:p class=""></o:p></span></b></div><div style="margin: 0in; font-size: 12pt; font-family: Calibri, sans-serif;" class="">Director, Graduate Academic Affairs</div><div style="margin: 0in; font-size: 12pt; font-family: Calibri, sans-serif;" class="">Graduate Division | University of California, Riverside</div><div style="margin: 0in; font-size: 12pt; font-family: Calibri, sans-serif;" class="">University Office Building 125</div><div style="margin: 0in; font-size: 12pt; font-family: Calibri, sans-serif;" class="">Office: 951-827-3387 (office) |<span class="Apple-converted-space"> </span><a href="mailto:kara.oswood@ucr.edu" style="color: rgb(5, 99, 193); text-decoration: underline;" class="">kara.oswood@ucr.edu</a></div><div style="margin: 0in; font-size: 12pt; font-family: Calibri, sans-serif;" class=""><o:p class=""> </o:p></div><div style="margin: 0in; font-size: 12pt; font-family: Calibri, sans-serif;" class=""><span style="background-color: yellow;" class="">To book a Zoom meeting with me, please use this </span><span style="background-color: yellow;" class=""><a href="https://outlook.office365.com/owa/calendar/UCR1@o365ucr.onmicrosoft.com/bookings/" title="https://outlook.office365.com/owa/calendar/UCR1@o365ucr.onmicrosoft.com/bookings/" style="color: rgb(5, 99, 193); text-decoration: underline;" class=""><span style="border: 1pt none windowtext; padding: 0in;" class="">LINK</span></a><span style="" class=""> to my calendar.</span></span></div><div style="margin: 0in; font-size: 12pt; font-family: Calibri, sans-serif;" class=""><o:p class=""> </o:p></div><div style="margin: 0in; font-size: 12pt; font-family: Calibri, sans-serif;" class=""><img border="0" id="Picture_x0020_2" alt="signature_1924975330" style="" class="" apple-inline="yes" src="cid:image001.jpg@01D8E4C0.BC3EDDC0"></div></div></div></blockquote></div><br class=""></body></html>