<html><head><meta http-equiv="Content-Type" content="text/html; charset=utf-8"></head><body style="word-wrap: break-word; -webkit-nbsp-mode: space; line-break: after-white-space;" class=""><br class=""><div><blockquote type="cite" class=""><div class="">Begin forwarded message:</div><br class="Apple-interchange-newline"><div style="margin-top: 0px; margin-right: 0px; margin-bottom: 0px; margin-left: 0px;" class=""><span style="font-family: -webkit-system-font, Helvetica Neue, Helvetica, sans-serif; color:rgba(0, 0, 0, 1.0);" class=""><b class="">From: </b></span><span style="font-family: -webkit-system-font, Helvetica Neue, Helvetica, sans-serif;" class="">Kara E Oswood <<a href="mailto:kara.oswood@ucr.edu" class="">kara.oswood@ucr.edu</a>><br class=""></span></div><div style="margin-top: 0px; margin-right: 0px; margin-bottom: 0px; margin-left: 0px;" class=""><span style="font-family: -webkit-system-font, Helvetica Neue, Helvetica, sans-serif; color:rgba(0, 0, 0, 1.0);" class=""><b class="">Subject: </b></span><span style="font-family: -webkit-system-font, Helvetica Neue, Helvetica, sans-serif;" class=""><b class="">Senate Regulation & Grad Council Policy Updates - PHD and Committees</b><br class=""></span></div><div style="margin-top: 0px; margin-right: 0px; margin-bottom: 0px; margin-left: 0px;" class=""><span style="font-family: -webkit-system-font, Helvetica Neue, Helvetica, sans-serif; color:rgba(0, 0, 0, 1.0);" class=""><b class="">Date: </b></span><span style="font-family: -webkit-system-font, Helvetica Neue, Helvetica, sans-serif;" class="">August 17, 2022 at 9:08:36 AM PDT<br class=""></span></div><div style="margin-top: 0px; margin-right: 0px; margin-bottom: 0px; margin-left: 0px;" class=""><span style="font-family: -webkit-system-font, Helvetica Neue, Helvetica, sans-serif; color:rgba(0, 0, 0, 1.0);" class=""><b class="">Cc: </b></span><span style="font-family: -webkit-system-font, Helvetica Neue, Helvetica, sans-serif;" class="">Graddean <<a href="mailto:graddean@ucr.edu" class="">graddean@ucr.edu</a>>, Kate Sweeny <<a href="mailto:ksweeny@ucr.edu" class="">ksweeny@ucr.edu</a>>, Emma H Wilson <<a href="mailto:emma.wilson@ucr.edu" class="">emma.wilson@ucr.edu</a>>, Trina Elerts <<a href="mailto:notifications@my.workfront.com" class="">notifications@my.workfront.com</a>>, Amanda Wong <<a href="mailto:amanda.wong@ucr.edu" class="">amanda.wong@ucr.edu</a>>, Gabriela Ochoa <<a href="mailto:gabriela.ochoa@ucr.edu" class="">gabriela.ochoa@ucr.edu</a>><br class=""></span></div><br class=""><div class=""><meta charset="UTF-8" class=""><div class="WordSection1" style="page: WordSection1; caret-color: rgb(0, 0, 0); font-family: Garamond; font-size: 22px; font-style: normal; font-variant-caps: normal; font-weight: 400; letter-spacing: normal; text-align: start; text-indent: 0px; text-transform: none; white-space: normal; word-spacing: 0px; -webkit-text-stroke-width: 0px; text-decoration: none;"><div style="margin: 0in; font-size: 12pt; font-family: Calibri, sans-serif;" class=""><span style="font-size: 11pt;" class="">Hello Graduate Advisors and Graduate Program Coordinators,<o:p class=""></o:p></span></div><div style="margin: 0in; font-size: 12pt; font-family: Calibri, sans-serif;" class=""><span style="font-size: 11pt;" class=""><o:p class=""> </o:p></span></div><div style="margin: 0in; font-size: 12pt; font-family: Calibri, sans-serif;" class=""><span style="font-size: 11pt;" class="">The Graduate Council and Academic Senate have recently approved changes to regulations concerning PHD requirements and committee membership. Those two related updates are attached. You can also see this information on our<span class="Apple-converted-space"> </span><a href="https://live-ucr-graduate.pantheonsite.io/regulations-and-procedures" style="color: rgb(5, 99, 193); text-decoration: underline;" class="">Regulations and Procedures</a><span class="Apple-converted-space"> </span>website:<o:p class=""></o:p></span></div><ol start="1" type="1" style="margin-bottom: 0in; margin-top: 0in;" class=""><li class="MsoListParagraph" style="margin: 0in; font-size: 12pt; font-family: Calibri, sans-serif;"><span style="font-size: 11pt;" class="">Senate Regulation GR4 - Requirements for the Degree of Doctor of Philosophy<o:p class=""></o:p></span></li><li class="MsoListParagraph" style="margin: 0in; font-size: 12pt; font-family: Calibri, sans-serif;"><span style="font-size: 11pt;" class="">Graduate Council policy addressing committee membership<o:p class=""></o:p></span></li></ol><div style="margin: 0in; font-size: 12pt; font-family: Calibri, sans-serif;" class=""><span style="font-size: 11pt;" class=""><o:p class=""> </o:p></span></div><div style="margin: 0in; font-size: 12pt; font-family: Calibri, sans-serif;" class=""><span style="font-size: 11pt;" class=""><o:p class=""> </o:p></span></div><div style="margin: 0in; font-size: 12pt; font-family: Calibri, sans-serif;" class=""><b class=""><u class=""><span style="font-size: 11pt;" class="">Senate Regulation GR4 – Requirements for the Degree of Doctor of Philosophy<o:p class=""></o:p></span></u></b></div><div style="margin: 0in; font-size: 12pt; font-family: Calibri, sans-serif;" class=""><span style="font-size: 11pt;" class=""><o:p class=""> </o:p></span></div><div style="margin: 0in; font-size: 12pt; font-family: Calibri, sans-serif;" class=""><span style="font-size: 11pt;" class="">The attached document shows the changes side-by-side with the previous regulation, here are the highlights:<o:p class=""></o:p></span></div><ul type="disc" style="margin-bottom: 0in; margin-top: 0in;" class=""><li class="MsoListParagraph" style="margin: 0in; font-size: 12pt; font-family: Calibri, sans-serif;"><span style="font-size: 11pt;" class="">Updates were approved by the entire Academic Senate in February 2022. Because of the complexity and infrastructure changes needed, they have not yet been implemented. This informational email is the first step of the implementation.<o:p class=""></o:p></span></li><li class="MsoListParagraph" style="margin: 0in; font-size: 12pt; font-family: Calibri, sans-serif;"><u class=""><span style="font-size: 11pt;" class="">Language Requirement</span></u><span style="font-size: 11pt;" class=""><span class="Apple-converted-space"> </span>– adding alternative certification as a campuswide option for completing this requirement. Program catalog copy must list specifics for completing the language requirement if a program has one.<o:p class=""></o:p></span></li><li class="MsoListParagraph" style="margin: 0in; font-size: 12pt; font-family: Calibri, sans-serif;"><u class=""><span style="font-size: 11pt;" class="">Oral Qualifying Exam Committee<o:p class=""></o:p></span></u></li><ul type="circle" style="margin-bottom: 0in; margin-top: 0in;" class=""><li class="MsoListParagraph" style="margin: 0in; font-size: 12pt; font-family: Calibri, sans-serif;"><span style="font-size: 11pt;" class="">Clarifying that majority members must be senate from student’s program.<o:p class=""></o:p></span></li><li class="MsoListParagraph" style="margin: 0in; font-size: 12pt; font-family: Calibri, sans-serif;"><span style="font-size: 11pt;" class="">Changing the name of the “outside” member to “oversight” member. Clarifying what the role of the “oversight” member is.<o:p class=""></o:p></span></li><li class="MsoListParagraph" style="margin: 0in; font-size: 12pt; font-family: Calibri, sans-serif;"><span style="font-size: 11pt;" class="">Adding pass/fail vote specifics<o:p class=""></o:p></span></li></ul><li class="MsoListParagraph" style="margin: 0in; font-size: 12pt; font-family: Calibri, sans-serif;"><u class=""><span style="font-size: 11pt;" class="">Dissertation Committee<o:p class=""></o:p></span></u></li><ul type="circle" style="margin-bottom: 0in; margin-top: 0in;" class=""><li class="MsoListParagraph" style="margin: 0in; font-size: 12pt; font-family: Calibri, sans-serif;"><span style="font-size: 11pt;" class="">Clarifying that majority members must be senate from student’s program.<o:p class=""></o:p></span></li></ul><li class="MsoListParagraph" style="margin: 0in; font-size: 12pt; font-family: Calibri, sans-serif;"><u class=""><span style="font-size: 11pt;" class="">Dissertation</span></u><span style="font-size: 11pt;" class=""><span class="Apple-converted-space"> </span>– codifying current practice that dissertations are submitted to open access repository.<o:p class=""></o:p></span></li></ul><div style="margin: 0in; font-size: 12pt; font-family: Calibri, sans-serif;" class=""><span style="font-size: 11pt;" class=""><o:p class=""> </o:p></span></div><div style="margin: 0in; font-size: 12pt; font-family: Calibri, sans-serif;" class=""><span style="font-size: 11pt;" class=""><o:p class=""> </o:p></span></div><div style="margin: 0in; font-size: 12pt; font-family: Calibri, sans-serif;" class=""><u class=""><span style="font-size: 11pt;" class=""><o:p class=""><span style="text-decoration: none;" class=""> </span></o:p></span></u></div><div style="margin: 0in; font-size: 12pt; font-family: Calibri, sans-serif;" class=""><b class=""><u class=""><span style="font-size: 11pt;" class="">Graduate Council Policy – Committee Membership<o:p class=""></o:p></span></u></b></div><div style="margin: 0in; font-size: 12pt; font-family: Calibri, sans-serif;" class=""><i class=""><span style="font-size: 11pt; background-color: white;" class="">Eligibility of Non-Senate Faculty to Participate and/or Chair Oral Qualifying Exam, Dissertation and Thesis Committees </span></i><i class=""><span style="font-size: 11pt;" class=""><o:p class=""></o:p></span></i></div><div style="margin: 0in; font-size: 12pt; font-family: Calibri, sans-serif;" class=""><span style="font-size: 11pt;" class=""><o:p class=""> </o:p></span></div><div style="margin: 0in; font-size: 12pt; font-family: Calibri, sans-serif;" class=""><span style="font-size: 11pt;" class="">Graduate Council policy determines how the Graduate Division reviews and approves committee membership. This update is clarifying things we already do. Here are the highlights:<o:p class=""></o:p></span></div><ul type="disc" style="margin-bottom: 0in; margin-top: 0in;" class=""><li class="MsoListParagraph" style="margin: 0in; font-size: 12pt; font-family: Calibri, sans-serif;"><span style="font-size: 11pt;" class="">Majority of committee members must be senate members from the student’s program.<o:p class=""></o:p></span></li><li class="MsoListParagraph" style="margin: 0in; font-size: 12pt; font-family: Calibri, sans-serif;"><span style="font-size: 11pt;" class="">Oversight member must be senate, no exceptions.<o:p class=""></o:p></span></li><li class="MsoListParagraph" style="margin: 0in; font-size: 12pt; font-family: Calibri, sans-serif;"><span style="font-size: 11pt;" class="">Adjunct and CE Specialists are treated as senate for committee purposes. No additional justification required.<o:p class=""></o:p></span></li><li class="MsoListParagraph" style="margin: 0in; font-size: 12pt; font-family: Calibri, sans-serif;"><span style="font-size: 11pt;" class="">Non-senate requires CV and justification<o:p class=""></o:p></span></li></ul><div style="margin: 0in; font-size: 12pt; font-family: Calibri, sans-serif;" class=""><span style="font-size: 11pt;" class=""><o:p class=""> </o:p></span></div><div style="margin: 0in; font-size: 12pt; font-family: Calibri, sans-serif;" class=""><span style="font-size: 11pt;" class=""><o:p class=""> </o:p></span></div><div style="margin: 0in; font-size: 12pt; font-family: Calibri, sans-serif;" class=""><span style="font-size: 11pt;" class=""><o:p class=""> </o:p></span></div><div style="margin: 0in; font-size: 12pt; font-family: Calibri, sans-serif;" class=""><b class=""><u class=""><span style="font-size: 11pt;" class="">NOW WHAT?<o:p class=""></o:p></span></u></b></div><div style="margin: 0in; font-size: 12pt; font-family: Calibri, sans-serif;" class=""><span style="font-size: 11pt;" class="">Great question! This is the first step, making you aware of the updates. I’m in the process of updating<span class="Apple-converted-space"> </span><a href="https://live-ucr-graduate.pantheonsite.io/regulations-and-procedures" style="color: rgb(5, 99, 193); text-decoration: underline;" class="">websites</a>, Banner, documentation, etc. to reflect these changes. You may be aware, our office is working on R’Grad 2.0 planning to launch in Fall 2022. These changes will be reflected on the petitions in the upgraded system. After R’Grad 2.0 launches, enforcement will begin on these changes. I’ll communicate more, and schedule a meeting to discuss, as it get closer.<o:p class=""></o:p></span></div><div style="margin: 0in; font-size: 12pt; font-family: Calibri, sans-serif;" class=""><span style="font-size: 11pt;" class=""><o:p class=""> </o:p></span></div><div style="margin: 0in; font-size: 12pt; font-family: Calibri, sans-serif;" class=""><span style="font-size: 11pt;" class="">Please let me know if you have any questions about this information.<o:p class=""></o:p></span></div><div style="margin: 0in; font-size: 12pt; font-family: Calibri, sans-serif;" class=""><span style="font-size: 11pt;" class=""><o:p class=""> </o:p></span></div><div style="margin: 0in; font-size: 12pt; font-family: Calibri, sans-serif;" class=""><span style="font-size: 11pt;" class="">With regards,<o:p class=""></o:p></span></div><div style="margin: 0in; font-size: 12pt; font-family: Calibri, sans-serif;" class=""><span style="font-size: 11pt;" class="">Kara<o:p class=""></o:p></span></div><div style="margin: 0in; font-size: 12pt; font-family: Calibri, sans-serif;" class=""><span style="font-size: 11pt;" class=""><o:p class=""> </o:p></span></div><div style="margin: 0in; font-size: 12pt; font-family: Calibri, sans-serif;" class=""><span style="font-family: "Times New Roman", serif;" class=""><o:p class=""> </o:p></span></div><div class=""><div style="margin: 0in; font-size: 12pt; font-family: Calibri, sans-serif;" class=""><b class=""><span style="font-size: 14pt;" class="">Kara Oswood<o:p class=""></o:p></span></b></div><div style="margin: 0in; font-size: 12pt; font-family: Calibri, sans-serif;" class="">Director, Graduate Academic Affairs<o:p class=""></o:p></div><div style="margin: 0in; font-size: 12pt; font-family: Calibri, sans-serif;" class="">Graduate Division | University of California, Riverside<o:p class=""></o:p></div><div style="margin: 0in; font-size: 12pt; font-family: Calibri, sans-serif;" class="">University Office Building 125<o:p class=""></o:p></div><div style="margin: 0in; font-size: 12pt; font-family: Calibri, sans-serif;" class="">Office: 951-827-3387 (office) |<span class="Apple-converted-space"> </span><a href="mailto:kara.oswood@ucr.edu" style="color: rgb(5, 99, 193); text-decoration: underline;" class=""><span style="color: rgb(5, 99, 193);" class="">kara.oswood@ucr.edu</span></a><o:p class=""></o:p></div><div style="margin: 0in; font-size: 12pt; font-family: Calibri, sans-serif;" class=""><o:p class=""> </o:p></div><div style="margin: 0in; font-size: 12pt; font-family: Calibri, sans-serif;" class=""><span style="background-color: yellow;" class="">To book a Zoom meeting with me, please use this </span><span style="background-color: yellow;" class=""><a href="https://outlook.office365.com/owa/calendar/UCR1@o365ucr.onmicrosoft.com/bookings/" title="https://outlook.office365.com/owa/calendar/UCR1@o365ucr.onmicrosoft.com/bookings/" style="color: rgb(5, 99, 193); text-decoration: underline;" class=""><span style="color: rgb(5, 99, 193); border: 1pt none windowtext; padding: 0in;" class="">LINK</span></a><span style="" class=""> to my calendar.</span></span><o:p class=""></o:p></div><div style="margin: 0in; font-size: 12pt; font-family: Calibri, sans-serif;" class=""><o:p class=""> </o:p></div><div style="margin: 0in; font-size: 12pt; font-family: Calibri, sans-serif;" class=""></div></div></div></div></blockquote></div></body></html>