[Poscgrad] 2026 Annual Mentoring and Evaluation Form: Initiate via R'Grad

[Marissa Brookes]

Dear graduate students,

Please *complete your Annual Mentoring and Eval**uation form via *R'Grad
<https://rgrad.ucr.edu/app/> immediately if you have not already done so
(unless you have graduated). Faculty are required to submit our annual
graduate student evaluations to Graduate Division by June 30 (one week from
today), but each student must initiate their own form; otherwise, your
advisor cannot complete the evaluation. It is a relatively quick process
for your part if that helps to know.

Many thanks to those of you who have already done this!

Thanks so much– and I hope everyone is having a good start to the summer.

MB
----
Marissa Brookes
Associate Professor and Director of Graduate Studies,
Department of Political Science
Faculty Director, Inland Empire Labor and Community Center
University of California, Riverside
Watkins 2223
(951) 827-5510

On Sun, May 31, 2026 at 7:57 PM Marissa Brookes <mbrookes at ucr.edu> wrote:

> Dear graduate students,
>
> I hope everyone's Week 10 is off to a good start.
>
> I am writing to remind each of you to *complete
> your Annual Mentoring and Evaluation form via R'Grad
> <https://rgrad.ucr.edu/app/> ASAP* so that your advisor has adequate time
> to complete and submit your annual evaluation by Graduate Division's
> deadline. To be clear, the June 30 deadline is for faculty to complete
> the AMEs, *not* your deadline to initiate the form via R'Grad, so please
> initiate the form ASAP.
>
> See https://graduate.ucr.edu/regulations-and-procedures#annual-mentoring
> -and-evaluatio (also copied below) for more information.
>
> The Annual Mentoring and Evaluation (AME) is assists in establishing good
> communication between faculty and students, ensures the timely completion
> of degree objectives, and helps avoid problems resulting from
> misunderstandings about rules, procedures and academic expectations within
> graduate programs.
>
> These evaluations are coordinated by the faculty Graduate Advisor in each
> program acting with the assistance of a the student's major professor
> and/or a graduate committee. The review includes a summary of the quality
> of the student's academic work for the year and academic objectives for the
> next period. It is useful to include any issues an individual student is
> experiencing (i.e., research techniques or scholastic difficulties and the
> prognosis for overcoming them, warning if students are taking overly long
> in attaining their educational goals, problems created by outside
> occupational demands, etc.). Additionally, this would be an appropriate
> place to congratulate students on accomplishments.
>
> To assist with this process, the Graduate Division, in collaboration with
> the Graduate Council, has created the *Annual Mentoring and Evaluation*. This
> form can be completed in R'Grad. <https://rgrad.ucr.edu/app/>
>
> *Annual Mentoring and Evaluation FAQs*
>
> *1. Who can see the AME petition in R'Grad?*
>
>    - Only students can access and initiate the petition. Please reach out
>    to Graduate Academic Affairs if you'd like to see the content before
>    starting the process.
>
> *2. What is the routing order for the AME? *
>
>    - Step 1: Student initiates the Annual Mentoring and Evaluation (AME)
>    in R'Grad <https://rgrad.ucr.edu/app/>.
>       - During this step, the Primary and Additional Evaluator(s) are
>       added, if applicable. If the student doesn't designate a Primary
>       Evaluator(s), the faculty Graduate Advisor automatically fills that role.
>    - Step 2: Primary Evaluator(s) complete the Assessment of Skills and
>    review the student's goals.
>    - Step 3: Additional Evaluator(s) give feedback, if applicable.
>    - Step 4: The AME returns to the student queue for their review and
>    verification.
>    - Step 5: Graduate Staff review.
>    - Step 6: Graduate Advisor review for the final program approval.
>    - Step 7: Graduate Academic Affairs review only if the overall
>    assessment from the Primary Evaluator(s) is "Needs Improvement."
>
> *3. Does my program have to use the AME to evaluate students?*
>
>    - The only requirements at this time are that a) programs submit
>    the AME for each student via R’Grad, either completing the information
>    requested there or uploading an alternative evaluation, and b) each
>    student’s overall performance is evaluated as Exceeds Expectations, Meets
>    Expectations, or Needs Improvement by either the Primary Evaluator(s) or
>    faculty Graduate Advisor.
>    - If your program wishes to use a different method of evaluation, each
>    student should still generate their AME in R’Grad and route it to the
>    appropriate faculty member, who can upload a separate evaluation and mark
>    the student’s progress as Exceeds Expectations, Meets Expectations, or
>    Needs Improvement.
>
> *4. When are evaluations due?*
>
>    - The evaluations are due to Grad Division by *June 30, 2026*. You’re
>    welcome to set an earlier internal deadline for your program.
>
> *5. Why does the AME ask about responsible conduct of research (RCR)
> training? *
>
>    - If the student completed CITI RCR training, that will be
>    automatically reflected on the form.
>    - Grad Division encourages students and faculty to have discussions
>    about RCR as part of their mentoring interactions, and we are also eager to
>    learn how often those conversations are happening. We also encourage formal
>    training when appropriate or required (e.g., by a particular form of
>    funding). If the student has not had any training in a particular year,
>    they can leave that portion of the form blank.
>
> Thanks, everyone.
>
> MB
> ----
> Marissa Brookes
> Associate Professor and Director of Graduate Studies,
> Department of Political Science
> Faculty Director, Inland Empire Labor and Community Center
> University of California, Riverside
> Watkins 2223
> (951) 827-5510
>
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