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<p class="MsoNormal" style="text-autospace:none"><span style="font-family:Arial_MSFontService;color:black;background:white;mso-highlight:white">The Physics Administration team is currently assisting with the process of transitioning to a new financial system.
As a result, we kindly request that you allow for a response time of 24-48 hours. We apologize for any inconvenience this may cause and appreciate your patience during this period of adjustment. We will do our best to address all urgent matters promptly. Thank
you for your understanding. </span><span style="font-size:12.0pt;font-family:"Verdana",sans-serif;color:black;background:white;mso-highlight:white"><o:p></o:p></span></p>
<p class="MsoNormal" style="text-autospace:none"><span style="font-family:Arial_MSFontService;color:black;background:white;mso-highlight:white"> </span><span style="font-size:12.0pt;font-family:"Verdana",sans-serif;color:black;background:white;mso-highlight:white"><o:p></o:p></span></p>
<p class="MsoNormal" style="text-autospace:none"><b><span style="font-family:Arial_MSFontService;color:blue;background:white;mso-highlight:white">How do I request orders in the new system (Oracle Procurement)?</span></b><span style="font-family:Arial_MSFontService;color:black;background:white;mso-highlight:white"> </span><span style="font-size:12.0pt;font-family:"Verdana",sans-serif;color:black;background:white;mso-highlight:white"><o:p></o:p></span></p>
<p class="MsoNormal" style="text-autospace:none"><span style="font-family:Arial_MSFontService;color:black;background:white;mso-highlight:white">Oracle Procurement (formerly eBuy) access will be given to
</span><b><u><span style="font-family:Arial_MSFontService;color:red;background:white;mso-highlight:white">PI and 2 lab personnel max</span></u></b><span style="font-family:Arial_MSFontService;color:black;background:white;mso-highlight:white">(lab manager/primary
requestor) during the first year of Oracle implementation. </span><span style="font-size:12.0pt;font-family:"Verdana",sans-serif;color:black;background:white;mso-highlight:white"><o:p></o:p></span></p>
<p class="MsoNormal" style="text-autospace:none"><u><span style="font-family:Arial_MSFontService;color:black;background:white;mso-highlight:white">Gaining Access to Oracle Procurement:</span></u><span style="font-family:Arial_MSFontService;color:black;background:white;mso-highlight:white"> </span><span style="font-size:12.0pt;font-family:"Verdana",sans-serif;color:black;background:white;mso-highlight:white"><o:p></o:p></span></p>
<p class="MsoNormal" style="margin-left:60.0pt;text-indent:-.25in;mso-list:l1 level1 lfo1;text-autospace:none">
<![if !supportLists]><span style="font-size:12.0pt;font-family:"Verdana",sans-serif;color:black;background:white;mso-highlight:white"><span style="mso-list:Ignore">1.<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span style="font-family:Arial_MSFontService;color:black;background:white;mso-highlight:white">Upload required trainings to this form and you will receive a confirmation when your access is granted:
</span><b><span style="font-family:Arial_MSFontService;color:#0070C0;background:white;mso-highlight:white"><a href="https://docs.google.com/forms/d/e/1FAIpQLSdxd-kloBTnAV8PxSp0aqBGB-2YvAyd3UW1PGChp_4NwCw8JA/viewform?usp=pp_url">Link to upload forms<span style="font-weight:normal"> </span></a></span></b><span style="font-size:12.0pt;font-family:"Verdana",sans-serif;color:black;background:white;mso-highlight:white"><o:p></o:p></span></p>
<p class="MsoNormal" style="margin-left:60.0pt;text-indent:-.25in;mso-list:l1 level1 lfo1;text-autospace:none">
<![if !supportLists]><span style="font-size:12.0pt;font-family:"Verdana",sans-serif;color:black;background:white;mso-highlight:white"><span style="mso-list:Ignore">2.<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span style="font-family:Arial_MSFontService;color:black;background:white;mso-highlight:white">Required Trainings gain access are: </span><span style="font-size:12.0pt;font-family:"Verdana",sans-serif;color:black;background:white;mso-highlight:white"><o:p></o:p></span></p>
<p class="MsoNormal" style="margin-left:1.5in;text-indent:-.25in;mso-list:l0 level1 lfo2;text-autospace:none">
<![if !supportLists]><span style="font-size:12.0pt;font-family:"Verdana",sans-serif;color:black;background:white;mso-highlight:white"><span style="mso-list:Ignore">a.<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span style="font-family:Arial_MSFontService;color:black;background:white;mso-highlight:white">UCR Chart of Accounts </span><span style="font-size:12.0pt;font-family:"Verdana",sans-serif;color:black;background:white;mso-highlight:white"><o:p></o:p></span></p>
<p class="MsoNormal" style="margin-left:1.5in;text-indent:-.25in;text-autospace:none">
<span style="font-family:Arial_MSFontService;color:black;background:white;mso-highlight:white">2. Oracle: Requester <o:p></o:p></span></p>
<p class="MsoNormal" style="text-autospace:none"><span style="font-size:12.0pt;font-family:"Verdana",sans-serif;color:blue;background:white;mso-highlight:white"><o:p> </o:p></span></p>
<p class="MsoNormal" style="text-autospace:none"><span style="font-family:Arial_MSFontService;color:blue;background:white;mso-highlight:white">Getting help using Oracle Procurement:</span><span style="font-family:Arial_MSFontService;color:black;background:white;mso-highlight:white"> </span><span style="font-size:12.0pt;font-family:"Verdana",sans-serif;color:black;background:white;mso-highlight:white"><o:p></o:p></span></p>
<p class="MsoNormal" style="text-autospace:none"><span style="font-family:Arial_MSFontService;color:black;background:white;mso-highlight:white">Oracle Guided Learning (OGL) is an add-on application that will provide step-by-step guides for processes in Oracle,
resources and on-demand help within the application. OGL can be accessed by downloading the WalkMe extension onto your computer. Information on how to install WalkMe found
</span><span style="font-size:12.0pt;font-family:"Verdana",sans-serif;color:black;background:white;mso-highlight:white"><a href="https://its.ucr.edu/walkme"><span style="font-size:11.0pt;font-family:Arial_MSFontService;color:#1155CC">here</span></a></span><span style="font-family:Arial_MSFontService;color:black;background:white;mso-highlight:white">.
</span><span style="font-size:12.0pt;font-family:"Verdana",sans-serif;color:black;background:white;mso-highlight:white"><o:p></o:p></span></p>
<p class="MsoNormal" style="text-autospace:none"><span style="font-family:Arial_MSFontService;color:black;background:white;mso-highlight:white"> </span><span style="font-size:12.0pt;font-family:"Verdana",sans-serif;color:black;background:white;mso-highlight:white"><o:p></o:p></span></p>
<p class="MsoNormal" style="text-autospace:none"><b><span style="font-family:Arial_MSFontService;color:blue;background:white;mso-highlight:white">How do I find my COAs (formerly FAUs)?</span></b><span style="font-family:Arial_MSFontService;color:black;background:white;mso-highlight:white"> </span><span style="font-size:12.0pt;font-family:"Verdana",sans-serif;color:black;background:white;mso-highlight:white"><o:p></o:p></span></p>
<p class="MsoNormal" style="text-autospace:none"><span style="font-family:Arial_MSFontService;color:black;background:white;mso-highlight:white">Contact your Analyst and ask that they provide you with a list of your converted COAs. Account codes have been updated,
frequently used codes linked </span><span style="font-size:12.0pt;font-family:"Verdana",sans-serif;color:black;background:white;mso-highlight:white"><a href="https://o365ucr.sharepoint.com/:x:/t/BMPN-SharedDriveFTP/EQE06Js551VLjkxItNe-T4wBdD7MciYzFCEMcu9-Xuitxw?e=l08f8A"><span class="MsoSmartlink"><span style="font-size:11.0pt;font-family:Arial_MSFontService">here</span></span></a></span><span style="font-family:Arial_MSFontService;color:black;background:white;mso-highlight:white">.
Additional COA information found </span><span style="font-size:12.0pt;font-family:"Verdana",sans-serif;color:black;background:white;mso-highlight:white"><a href="https://impact23.ucr.edu/chart-accounts-poetaf"><span style="font-size:11.0pt;font-family:Arial_MSFontService;color:#1155CC">here</span></a></span><span style="font-family:Arial_MSFontService;color:black;background:white;mso-highlight:white">,
golden tree viewer found </span><span style="font-size:12.0pt;font-family:"Verdana",sans-serif;color:black;background:white;mso-highlight:white"><a href="https://gtv.ucr.edu/"><span style="font-size:11.0pt;font-family:Arial_MSFontService;color:#1155CC">here</span></a></span><span style="font-family:Arial_MSFontService;color:black;background:white;mso-highlight:white">. </span><span style="font-size:12.0pt;font-family:"Verdana",sans-serif;color:black;background:white;mso-highlight:white"><o:p></o:p></span></p>
<p class="MsoNormal" style="text-autospace:none"><span style="font-family:Arial_MSFontService;color:black;background:white;mso-highlight:white"> </span><span style="font-size:12.0pt;font-family:"Verdana",sans-serif;color:black;background:white;mso-highlight:white"><o:p></o:p></span></p>
<p class="MsoNormal" style="text-autospace:none"><b><span style="font-family:Arial_MSFontService;color:blue;background:white;mso-highlight:white">How do I review my available funds?</span></b><span style="font-family:Arial_MSFontService;color:blue;background:white;mso-highlight:white"> </span><span style="font-size:12.0pt;font-family:"Verdana",sans-serif;color:black;background:white;mso-highlight:white"><o:p></o:p></span></p>
<p class="MsoNormal" style="text-autospace:none"><span style="font-family:Arial_MSFontService;color:black;background:white;mso-highlight:white">Oracle Financials (formerly UCRFS) will provide you with frequently used reports. Non-project portfolio summary report
will contain all non C&G balances (e.g. initial comp funds, endowments & gifts). Prime PI summary will contain all C&G balances. Learn to generate your own reports by visiting the walkthrough
</span><span style="font-size:12.0pt;font-family:"Verdana",sans-serif;color:black;background:white;mso-highlight:white"><a href="https://docs.google.com/document/d/1ohmIdw5ZeIA4aPNh7HzzXNL21hguvSBZHf0276UhQqU/edit?usp=sharing"><span style="font-size:11.0pt;font-family:Arial_MSFontService;color:#1155CC">here</span></a></span><span style="font-family:Arial_MSFontService;color:black;background:white;mso-highlight:white">. </span><span style="font-size:12.0pt;font-family:"Verdana",sans-serif;color:black;background:white;mso-highlight:white"><o:p></o:p></span></p>
<p class="MsoNormal" style="text-autospace:none"><span style="font-family:Arial_MSFontService;color:black;background:white;mso-highlight:white"> </span><span style="font-size:12.0pt;font-family:"Verdana",sans-serif;color:black;background:white;mso-highlight:white"><o:p></o:p></span></p>
<p class="MsoNormal" style="text-autospace:none"><b><span style="font-family:Arial_MSFontService;color:blue;background:white;mso-highlight:white">Request Travel Assistance and Reimbursement (Concur)</span></b><span style="font-family:Arial_MSFontService;color:blue;background:white;mso-highlight:white"> </span><span style="font-size:12.0pt;font-family:"Verdana",sans-serif;color:black;background:white;mso-highlight:white"><o:p></o:p></span></p>
<p class="MsoNormal" style="text-autospace:none"><span style="font-family:Arial_MSFontService;color:#202124;background:white;mso-highlight:white">Please continue to send your requests to
<a href="mailto:physicspurchandtrvl@ucr.edu">physicspurchandtrvl@ucr.edu</a> and one of us from the purchasing team will assist with your request. Please be patient as we are still trying to navigate the backlog of travels that came in during the black out
period as well as the issues with the new system conversions. Some of the systems have not fully been activated or are functional at the moment and we are all learning together.</span><span style="font-size:12.0pt;font-family:"Verdana",sans-serif;color:black;background:white;mso-highlight:white"><o:p></o:p></span></p>
<p class="MsoNormal" style="text-autospace:none"><span style="font-family:Arial_MSFontService;color:#202124;background:white;mso-highlight:white"> </span><span style="font-size:12.0pt;font-family:"Verdana",sans-serif;color:black;background:white;mso-highlight:white"><o:p></o:p></span></p>
<p class="MsoNormal" style="text-autospace:none"><b><span style="font-family:Arial_MSFontService;color:blue;background:white;mso-highlight:white">Still Need Help?</span></b><span style="font-family:Arial_MSFontService;color:blue;background:white;mso-highlight:white"> </span><span style="font-size:12.0pt;font-family:"Verdana",sans-serif;color:black;background:white;mso-highlight:white"><o:p></o:p></span></p>
<p class="MsoNormal" style="text-autospace:none"><span style="font-family:Arial_MSFontService;color:black;background:white;mso-highlight:white">Visit the following link for access to support resources, including office hours and concierge helpline:
</span><span style="font-family:Arial_MSFontService;background:white;mso-highlight:white"><a href="https://impact23.ucr.edu/support"><span style="color:blue">https://impact23.ucr.edu/support</span></a><span style="color:black"> </span></span><span style="font-size:12.0pt;font-family:"Verdana",sans-serif;color:black;background:white;mso-highlight:white"><o:p></o:p></span></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Book Antiqua",serif;color:#2E74B5;mso-ligatures:none">Kind regards,<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Book Antiqua",serif;color:#2E74B5;mso-ligatures:none"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Book Antiqua",serif;color:#2E74B5;mso-ligatures:none">Jennifer Reising</span><span style="mso-ligatures:none"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Book Antiqua",serif;color:#2E74B5;mso-ligatures:none">Financial Services Supervisor</span><span style="mso-ligatures:none"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:black;mso-ligatures:none">UC Riverside<b> |</b> Physics & Astronomy
</span><span style="mso-ligatures:none"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:black;mso-ligatures:none">3047 Physics Building
<b>|</b> Riverside, California 92521</span><span style="mso-ligatures:none"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:black;mso-ligatures:none">Office: 951.827.5033
<b>|</b> </span><u><span style="color:#0563C1;mso-ligatures:none"><a href="mailto:jreising@ucr.edu"><span style="color:#0563C1">jreising@ucr.edu</span></a></span></u><span style="color:black;mso-ligatures:none">
</span><i><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:#1F3864;mso-ligatures:none"> </span></i><span style="font-size:10.0pt;font-family:"Arial",sans-serif;mso-ligatures:none"><o:p></o:p></span></p>
<p class="MsoNormal"><b><span style="color:#4472C4;background:silver;mso-highlight:silver;mso-ligatures:none">In-person office hours: Monday, Wednesday & Thursday from 8:00 am – 5:00 pm</span></b><span style="font-size:10.0pt;color:#4472C4;background:silver;mso-highlight:silver;mso-ligatures:none"><o:p></o:p></span></p>
<p class="MsoNormal"><b><span style="color:#4472C4;background:silver;mso-highlight:silver;mso-ligatures:none">Virtual office hours: Tuesday & Friday from 8:00 am – 5:00 pm</span></b><span style="font-size:10.0pt;color:#4472C4;mso-ligatures:none"><o:p></o:p></span></p>
<p class="MsoNormal"><img border="0" width="187" height="28" style="width:1.9479in;height:.2916in" id="Picture_x0020_1" src="cid:image001.png@01D9B345.78D39DB0"><span style="mso-ligatures:none"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="mso-ligatures:none"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="mso-ligatures:none"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="mso-ligatures:none"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="mso-ligatures:none"><o:p> </o:p></span></p>
<p class="MsoNormal"><o:p> </o:p></p>
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