<div dir="ltr"><div class="gmail_quote gmail_quote_container"><div dir="ltr"><div dir="ltr"><div dir="ltr"><div dir="ltr" class="gmail_signature"><div dir="ltr"><div dir="ltr"><span id="m_-264001025092854431m_-4000360863360850043gmail-docs-internal-guid-307c7988-7fff-a3d9-4b06-e2241f111f17"><p dir="ltr" style="line-height:1.38;margin-top:12pt;margin-bottom:12pt"><span style="font-family:arial,sans-serif;background-color:transparent;color:rgb(0,0,0)">Dear Procurement Users,</span></p><p dir="ltr" style="line-height:1.38;margin-top:12pt;margin-bottom:12pt"><span style="color:rgb(0,0,0);background-color:transparent;font-variant-numeric:normal;font-variant-east-asian:normal;font-variant-alternates:normal;vertical-align:baseline"><font face="arial, sans-serif">BFS has received recent faculty escalations regarding Principal Investigator (PI) approvals in Oracle Procurement Requisitions (RSSP). To better understand the campus impact, we are requesting feedback from departments on how the process has been working.</font></span></p><p dir="ltr" style="line-height:1.38;margin-top:12pt;margin-bottom:12pt"><font face="arial, sans-serif"><span style="color:rgb(0,0,0);background-color:transparent;font-weight:700;font-variant-numeric:normal;font-variant-east-asian:normal;font-variant-alternates:normal;vertical-align:baseline">Background</span><span style="color:rgb(0,0,0);background-color:transparent;font-weight:700;font-variant-numeric:normal;font-variant-east-asian:normal;font-variant-alternates:normal;vertical-align:baseline"><br></span><span style="color:rgb(0,0,0);background-color:transparent;font-variant-numeric:normal;font-variant-east-asian:normal;font-variant-alternates:normal;vertical-align:baseline">When PI approvals for requisitions in RSSP were first discussed, two options were presented to department representatives, including CFAOs, Financial Managers, and faculty/PI representatives.</span></font></p><ul><li style="margin-left:15px"><span id="m_-264001025092854431m_-4000360863360850043gmail-docs-internal-guid-307c7988-7fff-a3d9-4b06-e2241f111f17"><span style="background-color:transparent;color:rgb(0,0,0);font-variant-numeric:normal;font-variant-east-asian:normal;font-variant-alternates:normal;vertical-align:baseline"><font face="arial, sans-serif">Option 1 – Require PI approval for all requisitions, regardless of dollar amount. This received both strong support and strong opposition.</font></span></span></li><li style="margin-left:15px"><span id="m_-264001025092854431m_-4000360863360850043gmail-docs-internal-guid-307c7988-7fff-a3d9-4b06-e2241f111f17"><font face="arial, sans-serif"><span style="background-color:transparent;color:rgb(0,0,0);font-variant-numeric:normal;font-variant-east-asian:normal;font-variant-alternates:normal;vertical-align:baseline">Option 2 (adopted) – PIs are </span><span style="background-color:transparent;color:rgb(0,0,0);font-variant-numeric:normal;font-variant-east-asian:normal;font-variant-alternates:normal;font-style:italic;vertical-align:baseline">not</span><span style="background-color:transparent;color:rgb(0,0,0);font-variant-numeric:normal;font-variant-east-asian:normal;font-variant-alternates:normal;vertical-align:baseline"> automatically included in the workflow for all requisitions. Instead, they are only included when requisitions are over $10,000. For requisitions below this threshold, departmental transactors may add PIs as approvers when needed.</span></font></span></li></ul><p dir="ltr" style="line-height:1.38;margin-top:12pt;margin-bottom:12pt"><font face="arial, sans-serif"><span style="color:rgb(0,0,0);background-color:transparent;font-variant-numeric:normal;font-variant-east-asian:normal;font-variant-alternates:normal;vertical-align:baseline">Because RSSP requires a single approach for all users, UCR adopted Option 2, which met policy requirements while allowing departmental flexibility [see current process </span><a href="https://bfs.ucr.edu/news/2025/09/04/update-adding-approvers-oracle-procurement-requisitions-rssp" style="text-decoration-line:none" target="_blank"><span style="background-color:transparent;font-variant-numeric:normal;font-variant-east-asian:normal;font-variant-alternates:normal;text-decoration-line:underline;vertical-align:baseline">announcement here</span></a><span style="color:rgb(0,0,0);background-color:transparent;font-variant-numeric:normal;font-variant-east-asian:normal;font-variant-alternates:normal;vertical-align:baseline">]. Recent escalations suggest this approach may need to be re-evaluated</span></font></p><p dir="ltr" style="line-height:1.38;margin-top:12pt;margin-bottom:12pt"><font face="arial, sans-serif"><span style="color:rgb(0,0,0);background-color:transparent;font-weight:700;font-variant-numeric:normal;font-variant-east-asian:normal;font-variant-alternates:normal;vertical-align:baseline">How to provide feedback</span><span style="color:rgb(0,0,0);background-color:transparent;font-weight:700;font-variant-numeric:normal;font-variant-east-asian:normal;font-variant-alternates:normal;vertical-align:baseline"><br></span><span style="color:rgb(0,0,0);background-color:transparent;font-variant-numeric:normal;font-variant-east-asian:normal;font-variant-alternates:normal;vertical-align:baseline">Please route feedback through your Financial Manager, who will share it with your organization’s CFAO. CFAOs will then consolidate input and provide it to BFS leadership, ensuring consistent, campuswide perspectives.</span></font></p><p dir="ltr" style="line-height:1.38;margin-top:12pt;margin-bottom:12pt"><font face="arial, sans-serif"><span style="color:rgb(0,0,0);background-color:transparent;font-variant-numeric:normal;font-variant-east-asian:normal;font-variant-alternates:normal;vertical-align:baseline">BFS will coordinate a meeting after </span><span style="color:rgb(0,0,0);background-color:transparent;font-weight:700;font-variant-numeric:normal;font-variant-east-asian:normal;font-variant-alternates:normal;vertical-align:baseline">Friday, September 19</span><span style="color:rgb(0,0,0);background-color:transparent;font-variant-numeric:normal;font-variant-east-asian:normal;font-variant-alternates:normal;vertical-align:baseline">, so we encourage you to work with your departmental team and share feedback ahead of that deadline.</span></font></p><p dir="ltr" style="line-height:1.38;margin-top:12pt;margin-bottom:12pt"><font face="arial, sans-serif"><span style="color:rgb(0,0,0);background-color:transparent;font-weight:700;font-variant-numeric:normal;font-variant-east-asian:normal;font-variant-alternates:normal;vertical-align:baseline">Next steps</span><span style="color:rgb(0,0,0);background-color:transparent;font-weight:700;font-variant-numeric:normal;font-variant-east-asian:normal;font-variant-alternates:normal;vertical-align:baseline"><br></span><span style="color:rgb(0,0,0);background-color:transparent;font-variant-numeric:normal;font-variant-east-asian:normal;font-variant-alternates:normal;vertical-align:baseline">While Oracle markets RSSP as an “upgrade,” we recognize there are trade-offs compared to the classic version. Because RSSP requires a single, consistent approach across all units, our campus </span><span style="color:rgb(0,0,0);background-color:transparent;font-weight:700;font-variant-numeric:normal;font-variant-east-asian:normal;font-variant-alternates:normal;vertical-align:baseline">must </span><span style="color:rgb(0,0,0);background-color:transparent;font-variant-numeric:normal;font-variant-east-asian:normal;font-variant-alternates:normal;vertical-align:baseline">decide on one path forward. Feedback will be reviewed with CFAOs before a final determination is made, and we are hopeful that Oracle’s future enhancements will help address some of the current limitations.</span></font></p><p dir="ltr" style="line-height:1.38;margin-top:12pt;margin-bottom:12pt"><span style="color:rgb(0,0,0);background-color:transparent;font-variant-numeric:normal;font-variant-east-asian:normal;font-variant-alternates:normal;vertical-align:baseline"><font face="arial, sans-serif">Thank you for your partnership as we work toward a consistent approach for PI approvals.</font></span></p><p dir="ltr" style="line-height:1.38;margin-top:12pt;margin-bottom:12pt"><span style="color:rgb(0,0,0);background-color:transparent;font-variant-numeric:normal;font-variant-east-asian:normal;font-variant-alternates:normal;vertical-align:baseline"><font face="arial, sans-serif">Sincerely,</font></span></p></span></div><div><div dir="ltr" class="gmail_signature"><div dir="ltr"><p dir="ltr" style="line-height:1.38;margin-top:12pt;margin-bottom:12pt"><span style="color:rgb(0,0,0);background-color:transparent;vertical-align:baseline"><font face="arial, sans-serif"><font style="color:rgb(34,34,34)"><b>Asirra Suguitan</b><br>Associate Vice Chancellor and Campus Controller<br>Business & Financial Services</font><br style="color:rgb(34,34,34)"><a href="http://bfs.ucr.edu/" target="_blank">http://bfs.ucr.edu/</a></font></span></p><p dir="ltr" style="line-height:1.38;margin-top:12pt;margin-bottom:12pt"><img width="141" height="43" src="cid:ii_1994e93390c5b16b21" alt="ucr-logo-email" style="font-family:Arial,sans-serif;width:1.4722in;height:0.4513in"><br></p></div></div></div></div></div></div></div></div>
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