[Office-of-research] Important Message from NSF RE: Revisions to the Proposal & Award Policies & Procedures Guide (PAPPG)

Charles -Jr E Greer charles.greer at ucr.edu
Tue Oct 9 10:00:25 PDT 2012

Dear Colleagues please share this with NSF PI's and Co-PI's in your department.
A new version of the NSF Proposal & Award Policies & Procedures Guide (PAPPG), (NSF 13-1) has been issued.  The PAPPG is comprised of documents relating to the Foundation's proposal and award process and consists of the:
(a) Grant Proposal Guide (GPG) for guidance on the preparation and submission of proposals to NSF; and
(b) Award & Administration Guide (AAG) to guide, manage, and monitor the award and administration of grants and cooperative agreements made by the Foundation.
This new version of the PAPPG will be effective for proposals submitted, or due, on or after January 14, 2013.  Significant changes include:

*         Revisions to the NSF Merit Review Criteria which implement the National Science Board's (NSB) recommendations.  Changes will affect the project summary and project description sections of proposals.  Annual and final reports also will be affected;

*         Revision of the Biographical Sketch(es) instructions to rename the "Publications" section to "Products" and amend terminology and instructions accordingly;

*         Clarification on indirect costs specifying that, except as noted in the PAPPG or a program solicitation, organizations must use the applicable negotiated indirect cost rate;

*         Modification of Facilities, Equipment and Other Resources section of proposals to assist proposers in complying with the NSF cost sharing policy;

*         Additional proposal certifications must be submitted by the Authorized Organizational Representative (AOR) covering organizational support of the proposed research, tax obligations/liability and felony convictions; and

*         Numerous other clarifications also have been made throughout the document.
A by-chapter summary of the changes is provided at the beginning of both the Grant Proposal Guide and the Award & Administration Guide to assist with identifying the changes.

Because the revisions to the merit review criteria will have broad repercussions for NSF staff, proposers and reviewers, the Foundation is conducting extensive outreach to the internal and external NSF communities.  This purposeful communication is intended to ensure a broad understanding of the revisions to the merit review criteria and provide easy access to supporting materials including:

*         A revised NSF Merit Review website with updated information about the revisions;

*         A resource website for the proposer community containing presentations, fact sheets and other important links; and

*         A webcast in November 2012 covering all of the PAPPG revisions (send an e-mail to policy at nsf.gov to be notified when this webcast is available).

While this version of the PAPPG becomes effective on January 14, 2013, in the interim, the guidelines contained in the current PAPPG (NSF 11-1) continue to apply.  We will ensure that the current version of the PAPPG remains on the NSF website, with a notation to proposers that specifies when the new PAPPG (including a link to the new Guide) will become effective.

In addition, NSF plans to revise existing funding opportunities to alert proposers that significant changes have been made to NSF proposal preparation guidelines.  Please direct any questions to the Policy Office in the Division of Institution & Award Support at policy at nsf.gov, or (703) 292-8243.

Charles E. Greer, Jr.
Assistant Vice Chancellor/CFAO
Research and Economic Development
University of California Riverside
200 University Office Building
Riverside, CA 92521-0217
(951) 827-3093 (p)
(951) 827-4483 (f)

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