[Office-of-research] Quick reference for Grants.gov
jane.schultz at ucr.edu
Thu Dec 15 15:10:47 PST 2005
WE THOUGHT THAT THIS INFORMATION WOULD BE USEFUL FOR YOU. IT WAS ALSO SENT TO THE FACULTY.
Quick Reference for Grants.gov
Grants.gov is the central portal that the federal government is implementing for grant
submissions. Grants.gov is intended to be a simple, unified source to electronically
find, apply for, and manage grant opportunities from all federal grant-making agencies.
The various agencies are phasing in the transition to Grants.gov incrementally.
The system was developed as part of the President’s Management Agenda and related to
E-Government Strategy. Grants.gov has two main components:
Find (http://www.grants.gov/Find) - search for funding opportunities
Apply http://www.grants.gov/Apply) - download application packages, complete
This article is a quick reference for UCR investigators and staff using the
Grants.gov “Apply” function.
Tips before you start
Start early! Especially if you are using Grants.gov for the first time !!!.
Grants.gov requires use of a free software program called PureEdge Viewer to open
and work on application packages. PureEdge was written for Windows machines, but
will work on Macintosh computers when using a Windows emulation program. Principal investigators and campus staff do not create Grants.gov accounts. The
only account holders are Office of Research officers who submit applications with Grants.gov.
The Data Universal Number System (DUNS) number for the University of California,
Riverside is 62-779-7426. UC Riverside is already in the Central Contractor Registry
(CCR); do not re-register the institution.
Principal investigators and campus staff do not submit the application. OR officers
submit applications with Grants.gov. After review by the Departmental Administrator, the PIs or the Departmental Administrator submits the proposal, as an email attachment, to OR for review along with the signed original Campus Approval Form (CAP).
After the appropriate officer reviews the proposal and the CAP, he/she will contact the PI or the Department Administrator with corrections. The completed and checked final application package including all appendices, spread sheets diagrams etc is sent to OR as an email attachment. The officer will then submit the application. The good news about grants.gov is that virtually any format (PDF, Spread Sheet etc will be accepted)
The Grants.gov Customer Support section (http://www.grants.gov/
CustomerSupport) has some good resources for learning and using the system:
Training Demonstration, Tutorial, and User Guide.
Quick Reference for Grants.gov
Steps for using Grants.gov “Apply”
1. Download and Install PureEdge Viewer
PureEdge Viewer was written for Microsoft Windows. To
run the software on an Apple Macintosh computer, install
Virtual PC or other emulator software first
PureEdge Viewer is a small, free program required by
Grants.gov to access, complete and submit applications. The
software should be installed by everyone who will be
working on the submission. People who will only be
contributing documents such as PDF files will not need the
To install the viewer, go to http://www.grants.gov/
DownloadViewer and download the Viewer and the Upgrade
2. Identify and Download the Application Package
Each application package is specific to a specific grant
program and deadline and cannot be used for other grant
Use Grants.gov “Find” to search for and identify the grant
program you want to apply for, and click the “Apply for
Grant Electronically” button at the bottom of the page.
Or, if you know the program-specific CFDA number or
Funding Opportunity Number, go to https://
apply.grants.gov/forms_apps_idx.html, type in the number,
and download the application package and instructions.
3. Complete the Application Package
Application instructions provide guidance on how to
complete the application. The steps below should be
sufficient to have your application accepted by Grants.gov.
However, the agency may reject it in a later step if you do
not follow all of the program application instructions.
Complete all fields that are yellow, or the application
package will not be validated. If a yellow question doesn’t
apply, answer with a zero or N/A.
For the SF424(R&R) form, the DUNS for UC Riverside is
62-779-7426, the Employer Identification number (EIN) is
956006142, and the Congressional District is 44th.
Open and complete all the forms listed in the mandatory
Move all the forms in the mandatory box to the “Completed
Documents for Submission” box.
Move all optional completed forms and/or documents to
the “Optional Completed Documents for Submission” box.
Click the “Verify Package” button. Make sure no errors
Click the “Save” button to save the final copy of the
Make sure that the “Submit” button is now active,
although you will not be able to submit the application.
If you revise the application, you must repeat the last three
4. Provide an Electronic Copy and CAP to OR for Review
Submit an electronic copy of the application as an email attachment to the appropriate
OR officer for review along with the signed
Campus Approval Form (CAP). This includes documentation
of collaborative subagreements.
OR requests applications ten working days before the
agency deadline to allow sufficient time for review.
After OR review, make any necessary changes in
Grants.gov and provide OR with the revised copy as an email attachment.
5. Provide the Final Copy to OR for Submission to
Submit a final electronic copy of the grant application as an email attachment to
the appropriate OR officer by sending the file as an
OR will then submit the application to Grants.gov.
6. After Submission to Grants.gov
After the application is submitted, the OR officer
will receive email and forward it to the departmental administrator and the
Email from Grants.gov will confirm if the proposal was
received and if it passed or failed data verification.
Later, email from the agency will confirm that the agency
received the application and if it passed or failed data
If there are errors in Grants.gov submission, you must
correct them and email or deliver the application to OR so
that OR can resubmit it.
Once the proposal has been accepted by the agency, it is
no longer in Grants.gov. The only way to check on its status
is to query the agency (for example, era Commons for NIH
Grants.gov Customer Support: http://www.grants.gov/
List of Programs Using Grants.gov:
NIH Electronic Submission of Grant Applications:
NSF Grants.gov Application Guide:
DOE Office of Science: http://www.science.doe.gov/grants/
Department of Education:
NEH on Grants.Gov:
Jane Schultz, Ph.D. Director of Research Development
Office of Research Affairs, University of California-Riverside
200 University Office Building
Riverside, CA 92521
tel. 951-827-7986 fax. 951-827-4483
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