[Office-of-research] Quick reference for Grants.gov

Jane Schultz jane.schultz at ucr.edu
Thu Dec 15 15:10:47 PST 2005



Quick Reference for Grants.gov

Grants.gov is the central portal that the federal government is implementing for grant

submissions. Grants.gov is intended to be a simple, unified source to electronically

find, apply for, and manage grant opportunities from all federal grant-making agencies.

The various agencies are phasing in the transition to Grants.gov incrementally.

The system was developed as part of the President’s Management Agenda and related to

E-Government Strategy. Grants.gov has two main components:

Find (http://www.grants.gov/Find) - search for funding opportunities

Apply http://www.grants.gov/Apply) - download application packages, complete

applications locally

This article is a quick reference for UCR investigators and staff using the

Grants.gov “Apply” function.

Tips before you start

��Start early! Especially if you are using Grants.gov for the first time !!!.

��Grants.gov requires use of a free software program called PureEdge Viewer to open

and work on application packages. PureEdge was written for Windows machines, but

will work on Macintosh computers when using a Windows emulation program. ��Principal investigators and campus staff do not create Grants.gov accounts. The

only account holders are Office of Research officers who submit applications with Grants.gov.

��The Data Universal Number System (DUNS) number for the University of California,

Riverside is 62-779-7426. UC Riverside is already in the Central Contractor Registry

(CCR); do not re-register the institution.

��Principal investigators and campus staff do not submit the application. OR officers

submit applications with Grants.gov. After review by the Departmental Administrator, the PIs or the Departmental Administrator submits the proposal, as an email attachment, to OR for review along with the signed original Campus Approval Form (CAP).

After the appropriate officer reviews the proposal and the CAP, he/she will contact the PI or the Department Administrator with corrections.  The completed and checked final application package including all appendices, spread sheets diagrams etc is sent to OR as an email attachment.  The officer will then submit the application.  The good news about grants.gov is that virtually any format (PDF, Spread Sheet etc will be accepted)

��The Grants.gov Customer Support section (http://www.grants.gov/

CustomerSupport) has some good resources for learning and using the system:

Training Demonstration, Tutorial, and User Guide.


Quick Reference for Grants.gov

Steps for using Grants.gov “Apply”

1. Download and Install PureEdge Viewer

��PureEdge Viewer was written for Microsoft Windows. To

run the software on an Apple Macintosh computer, install

Virtual PC or other emulator software first

��PureEdge Viewer is a small, free program required by

Grants.gov to access, complete and submit applications. The

software should be installed by everyone who will be

working on the submission. People who will only be

contributing documents such as PDF files will not need the


��To install the viewer, go to http://www.grants.gov/

DownloadViewer and download the Viewer and the Upgrade


2. Identify and Download the Application Package

��Each application package is specific to a specific grant

program and deadline and cannot be used for other grant


��Use Grants.gov “Find” to search for and identify the grant

program you want to apply for, and click the “Apply for

Grant Electronically” button at the bottom of the page.

��Or, if you know the program-specific CFDA number or

Funding Opportunity Number, go to https://

apply.grants.gov/forms_apps_idx.html, type in the number,

and download the application package and instructions.

3. Complete the Application Package

��Application instructions provide guidance on how to

complete the application. The steps below should be

sufficient to have your application accepted by Grants.gov.

However, the agency may reject it in a later step if you do

not follow all of the program application instructions.

��Complete all fields that are yellow, or the application

package will not be validated. If a yellow question doesn’t

apply, answer with a zero or N/A.

��For the SF424(R&R) form, the DUNS for UC Riverside is

62-779-7426, the Employer Identification number (EIN) is

956006142, and the Congressional District is 44th.

��Open and complete all the forms listed in the mandatory


��Move all the forms in the mandatory box to the “Completed

Documents for Submission” box.

��Move all optional completed forms and/or documents to

the “Optional Completed Documents for Submission” box.

��Click the “Verify Package” button. Make sure no errors

are returned.

��Click the “Save” button to save the final copy of the


��Make sure that the “Submit” button is now active,

although you will not be able to submit the application.

��If you revise the application, you must repeat the last three


4. Provide an Electronic Copy and CAP to OR for Review

��Submit an electronic copy of the application as an email attachment to the appropriate

OR officer for review along with the signed

Campus Approval Form (CAP). This includes documentation

of collaborative subagreements.

��OR requests applications ten working days before the

agency deadline to allow sufficient time for review.

��After OR review, make any necessary changes in

Grants.gov and provide OR with the revised copy as an email attachment.

5. Provide the Final Copy to OR for Submission to


��Submit a final electronic copy of the grant application as an email attachment to

the appropriate OR officer by sending the file as an

email attachment. 

��OR will then submit the application to Grants.gov.

6. After Submission to Grants.gov

��After the application is submitted, the OR officer

will receive email and forward it to the departmental administrator and the


��Email from Grants.gov will confirm if the proposal was

received and if it passed or failed data verification.

��Later, email from the agency will confirm that the agency

received the application and if it passed or failed data


��If there are errors in Grants.gov submission, you must

correct them and email or deliver the application to OR so

that OR can resubmit it.

��Once the proposal has been accepted by the agency, it is

no longer in Grants.gov. The only way to check on its status

is to query the agency (for example, era Commons for NIH



Grants.gov: http://www.grants.gov/

Grants.gov Customer Support: http://www.grants.gov/

List of Programs Using Grants.gov:


NIH Electronic Submission of Grant Applications:


NSF Grants.gov Application Guide:


DOE Office of Science: http://www.science.doe.gov/grants/

Department of Education:



NEH on Grants.Gov:





Jane Schultz, Ph.D.  Director of Research Development

Office of Research Affairs, University of California-Riverside

200 University Office Building

Riverside, CA 92521

tel. 951-827-7986  fax. 951-827-4483


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