<div dir="ltr"><div class="gmail_default" style="font-size:small">Please see the forwarded email for more information on <span style="color:rgb(0,0,0);font-family:Arial,sans-serif">Time & Attendance Reporting System (</span><span class="gmail-il" style="color:rgb(0,0,0);font-family:Arial,sans-serif">TARS</span><span style="color:rgb(0,0,0);font-family:Arial,sans-serif">). </span><span style="color:rgb(0,0,0);font-family:Arial,sans-serif"><b>ASEs and GSRs</b> are required to complete the leave reporting for each active job and <b>for each pay period</b>. Basically, both ASEs and GSRs are required by UCR to report any leaves on workdays, and you need to file the report even if no leaves are taken in a pay period. </span><b style="color:rgb(0,0,0);font-family:Arial,sans-serif">Read the full email to make sure that you understand your responsibilities with this new system.</b></div><div class="gmail_default" style="font-size:small"><span style="color:rgb(0,0,0);font-family:Arial,sans-serif"><br></span></div><div class="gmail_default" style="font-size:small"><span style="color:rgb(0,0,0);font-family:Arial,sans-serif">Some of you didn't submit the reports on time for the October pay period (if you receive the email notifications that I forwarded to you earlier today). Note that if this happens in the future, you may not be able to get your pay on time.</span></div><div class="gmail_default" style="font-size:small"><span style="color:rgb(0,0,0);font-family:Arial,sans-serif"><br></span></div><div class="gmail_default" style="font-size:small"><span style="color:rgb(0,0,0);font-family:Arial,sans-serif">I will not be able to answer specific questions about how to use the system, but the forwarded email mentions that:</span></div><div class="gmail_default" style="font-size:small"><ul type="disc" style="margin-bottom:0in;margin-top:0in"><li style="margin-left:15px;color:black;margin-top:12pt;margin-bottom:12pt"><span style="font-family:Arial,sans-serif">For GSR/ASE <span class="gmail-il">TARS</span> questions please contact </span><span style="color:windowtext"><a href="mailto:Timesheetfeedback@ucr.edu" target="_blank"><span style="font-family:Arial,sans-serif">Timesheetfeedback@ucr.edu</span></a></span></li></ul></div><div><div dir="ltr" class="gmail_signature" data-smartmail="gmail_signature"></div></div>B<span class="gmail_default" style="font-size:small">est,</span><div><span class="gmail_default" style="font-size:small"></span><span class="gmail_default" style="font-size:small">Vivian</span><br><br><div class="gmail_quote"><div dir="ltr" class="gmail_attr">---------- Forwarded message ---------<br>From: <strong class="gmail_sendername" dir="auto">Sonia B Kalogonis</strong> <span dir="auto"><<a href="mailto:sonia.kalogonis@ucr.edu">sonia.kalogonis@ucr.edu</a>></span><br>Date: Wed, Oct 4, 2023 at 1:51 PM<br>Subject: [Faculty] [APO ASE and GSRs Update] ASEs and GSRs Leave Reporting and TARS Deployment October 2023 Information and Job Aids<br>To: <a href="mailto:faculty@scotmail.ucr.edu">faculty@scotmail.ucr.edu</a> <<a href="mailto:faculty@scotmail.ucr.edu">faculty@scotmail.ucr.edu</a>>, <a href="mailto:APDstaff@ucr.edu">APDstaff@ucr.edu</a> <<a href="mailto:APDstaff@ucr.edu">APDstaff@ucr.edu</a>>, <a href="mailto:msoadm@scotmail.ucr.edu">msoadm@scotmail.ucr.edu</a> <<a href="mailto:msoadm@scotmail.ucr.edu">msoadm@scotmail.ucr.edu</a>>, <a href="mailto:hssc@ucr.edu">hssc@ucr.edu</a> <<a href="mailto:hssc@ucr.edu">hssc@ucr.edu</a>>, <a href="mailto:possc@engr.ucr.edu">possc@engr.ucr.edu</a> <<a href="mailto:possc@engr.ucr.edu">possc@engr.ucr.edu</a>>, Christine Devlin <<a href="mailto:christine.smith@ucr.edu">christine.smith@ucr.edu</a>>, Veronica Luna <<a href="mailto:veronica.luna@ucr.edu">veronica.luna@ucr.edu</a>>, <a href="mailto:sylvia.vasquez@medsch.ucr.edu">sylvia.vasquez@medsch.ucr.edu</a> <<a href="mailto:Sylvia.Vasquez@medsch.ucr.edu">Sylvia.Vasquez@medsch.ucr.edu</a>>, Rachel Rodriguez <<a href="mailto:Rachel.Rodriguez@medsch.ucr.edu">Rachel.Rodriguez@medsch.ucr.edu</a>>, Jennifer Goupil <<a href="mailto:jennifer.goupil@ucr.edu">jennifer.goupil@ucr.edu</a>>, Lorraine R Duran <<a href="mailto:lorraine.torres@ucr.edu">lorraine.torres@ucr.edu</a>>, Michele C May <<a href="mailto:michele.may@ucr.edu">michele.may@ucr.edu</a>>, Jackie A Rodriguez <<a href="mailto:jacquelyn.rodriguez@ucr.edu">jacquelyn.rodriguez@ucr.edu</a>>, Brenda Montes <<a href="mailto:brenda.montes@ucr.edu">brenda.montes@ucr.edu</a>>, Sonja M Dawson <<a href="mailto:sonja.dawson@ucr.edu">sonja.dawson@ucr.edu</a>>, Martha A Castaneda <<a href="mailto:martha.castaneda@ucr.edu">martha.castaneda@ucr.edu</a>>, George Amaya <<a href="mailto:george.amaya@ucr.edu">george.amaya@ucr.edu</a>>, Alexia Renea G Gonzales <<a href="mailto:alexiarenea.gonzales@ucr.edu">alexiarenea.gonzales@ucr.edu</a>>, Marcos C Padilla <<a href="mailto:marcos.padilla@ucr.edu">marcos.padilla@ucr.edu</a>>, <a href="mailto:aa@medsch.ucr.edu">aa@medsch.ucr.edu</a> <<a href="mailto:aa@medsch.ucr.edu">aa@medsch.ucr.edu</a>>, Cindy I Williams <<a href="mailto:cindy.williams@ucr.edu">cindy.williams@ucr.edu</a>>, Sally Tavizon <<a href="mailto:Sally.Tavizon@ucr.edu">Sally.Tavizon@ucr.edu</a>>, Jennifer V Farias <<a href="mailto:jennifer.farias@ucr.edu">jennifer.farias@ucr.edu</a>>, Kennett T Lai <<a href="mailto:kennett.lai@ucr.edu">kennett.lai@ucr.edu</a>>, Maria Aldana <<a href="mailto:Maldana@medsch.ucr.edu">Maldana@medsch.ucr.edu</a>>, Sean T Cason <<a href="mailto:sean.cason@ucr.edu">sean.cason@ucr.edu</a>>, Alissa Rackstraw <<a href="mailto:alissa@engr.ucr.edu">alissa@engr.ucr.edu</a>><br>Cc: Alfred K Karam <<a href="mailto:alfred.karam@ucr.edu">alfred.karam@ucr.edu</a>>, UC Riverside Payroll Office (<a href="mailto:UCRpayroll@ucr.edu">UCRpayroll@ucr.edu</a>) <<a href="mailto:ucrpayroll@ucr.edu">ucrpayroll@ucr.edu</a>>, VPAP <<a href="mailto:vpap@ucr.edu">vpap@ucr.edu</a>>, <a href="mailto:UCPathCSC@ucr.edu">UCPathCSC@ucr.edu</a> <<a href="mailto:ucpathcsc@ucr.edu">ucpathcsc@ucr.edu</a>>, AcademicPersonnel <<a href="mailto:academicpersonnel@ucr.edu">academicpersonnel@ucr.edu</a>>, Lorraine Cheng <<a href="mailto:lorraine.cheng@ucr.edu">lorraine.cheng@ucr.edu</a>>, <a href="mailto:labor.relations@ucr.edu">labor.relations@ucr.edu</a> <<a href="mailto:Labor.Relations@ucr.edu">Labor.Relations@ucr.edu</a>>, Patrick A Napier <<a href="mailto:patrick.napier@ucr.edu">patrick.napier@ucr.edu</a>>, Shahid A Saifee <<a href="mailto:shahid.saifee@ucr.edu">shahid.saifee@ucr.edu</a>>, Disha Kibria <<a href="mailto:disha.kibria@ucr.edu">disha.kibria@ucr.edu</a>>, Andrew D Cullum <<a href="mailto:Andrew.Cullum@ucr.edu">Andrew.Cullum@ucr.edu</a>><br></div><br><br><div class="msg-9032384249025039294">
<div lang="EN-US" link="#0563C1" vlink="#954F72" style="word-wrap:break-word">
<div class="m_-9032384249025039294WordSection1">
<p style="margin-right:0in;margin-bottom:12.0pt;margin-left:0in">
<span style="font-family:"Arial",sans-serif;color:black">Dear all,<u></u><u></u></span></p>
<p style="margin-right:0in;margin-bottom:12.0pt;margin-left:0in">
<span style="font-family:"Arial",sans-serif;color:black">This email provides further information on Academic Student Employees (ASEs) and Graduate Student Researcher (GSRs) leave reporting in Time & Attendance Reporting System (TARS) effective October 2023
and the timesheets will be available for reporting on <b>Friday, October 13, 2023</b>. ASEs and GSRs are required to complete the leave reporting for each active job and for each pay period.<u></u><u></u></span></p>
<p class="MsoNormal"><b><span style="font-family:"Arial",sans-serif;color:white;background:black"><u></u> <u></u></span></b></p>
<p class="MsoNormal"><b><span style="font-family:"Arial",sans-serif;color:white;background:black">What you need to know</span></b><span style="font-family:"Arial",sans-serif;color:white;background:black">:</span><span style="font-family:"Arial",sans-serif;color:white">
<u></u><u></u></span></p>
<p class="MsoNormal"><span style="font-family:"Arial",sans-serif;color:white"><u></u> <u></u></span></p>
<p class="MsoNormal"><span class="m_-9032384249025039294normaltextrun"><b><u><span style="font-size:12.0pt;font-family:"Arial",sans-serif">PIs and IORs (Supervisors) and Departmental Staff</span></u></b></span><span class="m_-9032384249025039294normaltextrun"><b><u><span style="font-size:12.0pt"><u></u><u></u></span></u></b></span></p>
<ul style="margin-top:0in" type="disc">
<li style="color:black;margin-top:12.0pt;margin-bottom:0in;margin-top:5.0pt">
<span style="font-family:"Arial",sans-serif">For Reference, the ASEs and GSRs include the following job titles in TARS for Leave Reporting.
<u></u><u></u></span></li><ul style="margin-top:0in" type="circle">
<li style="color:black;margin-top:12.0pt;margin-bottom:0in;margin-bottom:0in;margin-top:12.0pt">
<span style="font-family:"Arial",sans-serif">ASE Monthly: Teaching Assistant, Teaching Fellow, Associate Instructor<u></u><u></u></span></li><li style="color:black;margin-top:12.0pt;margin-bottom:0in;margin-bottom:0in;margin-top:12.0pt">
<span style="font-family:"Arial",sans-serif">ASE Biweekly: Reader, Remedial Tutor, and Local Tutor (this group already reports time worked through TARS)<u></u><u></u></span></li><li style="color:black;margin-top:12.0pt;margin-bottom:0in;margin-bottom:0in;margin-top:12.0pt">
<span style="font-family:"Arial",sans-serif">GSR Monthly: Graduate Student Researchers and Graduate Student Trainees/Fellows (those considered in unit)<u></u><u></u></span></li></ul>
<li style="color:black;margin-top:12.0pt;margin-bottom:0in;margin-bottom:0in;margin-top:12.0pt">
<span style="font-family:"Arial",sans-serif">Departmental staff during the onboarding process will ensure ASEs and GSRs have access to TARS with the correct Supervisor.
<u></u><u></u></span></li><li style="color:black;margin-top:12.0pt;margin-bottom:0in;margin-bottom:0in;margin-top:12.0pt">
<span style="font-family:"Arial",sans-serif">Please note, in the TARS system, Supervisors will be maintained using the ‘Reports To’ field in UCPath’s Position Management feature which is not in the Enterprise Access Control Systems (EACS). If the ASEs and GSRs
job record ‘Reports To’ information is incorrect, please update this field or coordinate a request for the shared services centers to update this field.<u></u><u></u></span></li><li style="color:black;margin-top:12.0pt;margin-bottom:0in;margin-bottom:0in;margin-top:12.0pt">
<span style="font-family:"Arial",sans-serif">For ASEs and GSRs who may have multiple supervisors associated with a single job code respectively, the primary Supervisor will need to be determined and will be responsible for approving timesheets in TARS.
<u></u><u></u></span></li><li style="color:black;margin-top:12.0pt;margin-bottom:0in;margin-bottom:0in;margin-top:12.0pt">
<span style="font-family:"Arial",sans-serif">Please refer ASEs and GSRs to use the attached
<b>TARS ASE GSR Employee Leave Entry job aid</b> for step-by-step instructions for entering leave reporting.
<u></u><u></u></span></li><li style="color:black;margin-top:12.0pt;margin-bottom:0in;margin-bottom:0in;margin-top:12.0pt">
<span style="font-family:"Arial",sans-serif">ASEs and GSRs will continue to receive their monthly earnings from their active job record in UCPath. However, they are required to complete a time sheet for when they take a leave or when a GSR is taking their PTO.<u></u><u></u></span></li><li style="color:black;margin-top:12.0pt;margin-bottom:0in;margin-bottom:0in;margin-top:12.0pt">
<span style="font-family:"Arial",sans-serif">Supervisors will need to review in TARS the leave submitted by ASEs and GSRs to ensure its accurate and then approve it. Please use the attached
<b>TARS ASE GSR Timesheet Approver job aid</b> for step-by-step instructions.<u></u><u></u></span></li><li style="color:black;margin-top:12.0pt;margin-bottom:0in;margin-bottom:0in;margin-top:12.0pt">
<span style="font-family:"Arial",sans-serif">Please note, PTO will not be tracked in UCPath. Supervisors and Departmental staff will need to track and monitor PTO usage by referring to the TARS timesheet submitted by the ASE and GSR.<u></u><u></u></span></li><li style="color:black;margin-top:12.0pt;margin-bottom:0in;margin-bottom:0in;margin-top:12.0pt">
<span style="font-family:"Arial",sans-serif">Departmental staff will administer short term and long- term leave requests, monitor leaves reported in TARS and ensure the leave is recorded in UCPath.<u></u><u></u></span></li><li style="color:black;margin-top:12.0pt;margin-bottom:0in;margin-bottom:5.0pt">
<span style="font-family:"Arial",sans-serif">Please refer to the APO ASE and GSR Technical Leave Reporting Guidance October 2023 handout which provides additional information for PTO and leaves.<u></u><u></u></span></li></ul>
<p class="MsoNormal"><span class="m_-9032384249025039294normaltextrun"><b><u><span style="font-size:12.0pt;font-family:"Arial",sans-serif"><u></u><span style="text-decoration:none"> </span><u></u></span></u></b></span></p>
<p class="MsoNormal"><span class="m_-9032384249025039294normaltextrun"><b><u><span style="font-size:12.0pt;font-family:"Arial",sans-serif">Shared Services Centers and TARS Administrators</span></u></b></span><span style="font-size:12.0pt;color:white;background:black"><u></u><u></u></span></p>
<ul style="margin-top:0in" type="disc">
<li style="color:black;margin-top:12.0pt;margin-bottom:0in;margin-top:5.0pt">
<span style="font-family:"Arial",sans-serif">Monitors leaves for ASEs and GSRs submitted through TARS and records the leave in UCPath. Please use the attached
<b>TARS Training ASE GSR-TAA Role job aid</b> for step-by-step instructions.<u></u><u></u></span></li><li style="color:black;margin-top:12.0pt;margin-bottom:0in;margin-bottom:0in;margin-top:12.0pt">
<span style="font-family:"Arial",sans-serif">Assists with departmental requests for ASE and GSR leaves, PTO and VAC takes reporting from TARS via TARS search time sheet in Advanced Options Report.<u></u><u></u></span></li><li style="color:black;margin-top:12.0pt;margin-bottom:0in;margin-bottom:0in;margin-top:12.0pt">
<span style="font-family:"Arial",sans-serif">Please refer to the <b>ASE and GSR Technical Leave Reporting Guidance October 2023</b> handout which provides additional information for processing leaves in UCPath.<u></u><u></u></span></li><li style="color:black;margin-top:12.0pt;margin-bottom:0in;margin-bottom:5.0pt">
<span style="font-family:"Arial",sans-serif">Business Financial Services has provided
<b>OTP_Transactor Quick Guide</b> for your reference.<u></u><u></u></span></li></ul>
<p class="MsoNormal"><b><span style="font-family:"Arial",sans-serif;color:white;background:black"><u></u> <u></u></span></b></p>
<p class="MsoNormal"><b><span style="font-family:"Arial",sans-serif;color:white;background:black">Further Information:
<u></u><u></u></span></b></p>
<p class="MsoNormal"><span class="m_-9032384249025039294normaltextrun"><b><u><span style="font-family:"Arial",sans-serif"><u></u><span style="text-decoration:none"> </span><u></u></span></u></b></span></p>
<p class="MsoNormal"><span class="m_-9032384249025039294normaltextrun"><b><u><span style="font-family:"Arial",sans-serif">TARS
</span></u></b><u><u></u><u></u></u></span></p>
<ul style="margin-top:0in" type="disc">
<li style="color:black;margin-top:12.0pt;margin-bottom:12.0pt">
<span style="font-family:"Arial",sans-serif">For GSR/ASE TARS questions please contact
</span><span style="color:windowtext"><a href="mailto:Timesheetfeedback@ucr.edu" target="_blank"><span style="font-family:"Arial",sans-serif">Timesheetfeedback@ucr.edu</span></a></span>
<u></u><u></u></li></ul>
<p style="margin-right:0in;margin-bottom:12.0pt;margin-left:0in">
<b><u><span style="font-family:"Arial",sans-serif;color:black">Contract(s) Leave Reporting<u></u><u></u></span></u></b></p>
<ul style="margin-top:0in" type="disc">
<li style="color:black;margin-top:12.0pt;margin-bottom:0in;margin-bottom:0in;margin-top:12.0pt">
<span style="font-family:"Arial",sans-serif">New benefits for expanded paid leave provisions and annual PTO allocation for GSRs, please refer to the applicable contracts for ASEs and GSRS for all leave provisions.
<u></u><u></u></span></li><li style="color:black;margin-top:12.0pt;margin-bottom:0in;margin-bottom:0in;margin-top:12.0pt">
<span style="font-family:"Arial",sans-serif">ASE (BX) UAW Contract, Article Leaves
<a href="https://ucnet.universityofcalifornia.edu/labor/bargaining-units/bx/contract.html" target="_blank">
link</a> and GSRS (BR) UAW Contract, Article Leaves, PTO and Vacation </span><span class="m_-9032384249025039294MsoHyperlink"><a href="https://ucnet.universityofcalifornia.edu/labor/bargaining-units/br/contract.html" target="_blank">link</a></span><span style="font-family:"Arial",sans-serif">.<u></u><u></u></span></li><li style="color:black;margin-top:12.0pt;margin-bottom:0in;margin-bottom:0in;margin-top:12.0pt">
<span style="font-family:"Arial",sans-serif">UAW Contract Implementation Session 2 for ASEs and GSRs Supervisors and AP Staff is scheduled
<b>today, Wednesday, October 4th 2:00-3:30 p.m</b>. which will highlight the new benefits for expanded paid leave provisions and an opportunity to ask questions.<u></u><u></u></span></li><li style="color:black;margin-top:12.0pt;margin-bottom:0in;margin-bottom:5.0pt">
<span style="font-family:"Arial",sans-serif">For meeting information please contact your Academic Personnel (AP) Director.<u></u><u></u></span></li></ul>
<p class="MsoNormal"><b><span style="font-family:"Arial",sans-serif;color:white;background:black"><u></u> <u></u></span></b></p>
<p class="MsoNormal"><b><span style="font-family:"Arial",sans-serif;color:white;background:black">Contacts:<u></u><u></u></span></b></p>
<p style="margin-right:0in;margin-bottom:12.0pt;margin-left:0in">
<span style="font-family:"Arial",sans-serif;color:black">General inquiries concerning UAW employees from Supervisors, departmental staff and shared services centers need to be routed to their college AP Director. The college AP Director will forward the inquiry
to Academic Personnel Office for further assistance if they are unable to resolve the inquiry.</span><span style="font-family:"Arial",sans-serif;color:black"><u></u><u></u></span></p>
<ul style="margin-top:0in" type="disc">
<li style="color:black;margin-top:12.0pt;margin-bottom:12.0pt;margin-bottom:12.0pt;margin-top:12.0pt">
<span style="font-family:"Arial",sans-serif">GSR/ASE TARS questions, please contact Business Financial Services through
</span><span style="color:windowtext"><a href="mailto:Timesheetfeedback@ucr.edu" target="_blank"><span style="font-family:"Arial",sans-serif">Timesheetfeedback@ucr.edu</span></a></span><span style="font-family:"Arial",sans-serif">
<u></u><u></u></span></li><li style="color:black;margin-top:12.0pt;margin-bottom:12.0pt;margin-bottom:12.0pt;margin-top:12.0pt">
<span style="font-family:"Arial",sans-serif">GSR/ASE TARS UCPath UCOP Technical Guidance and or Leave Reporting please contact APO through Sonia Kalogonis
</span><span style="color:windowtext"><a href="mailto:sonia.kalogonis@ucr.edu" target="_blank"><span style="font-family:"Arial",sans-serif">sonia.kalogonis@ucr.edu</span></a></span><span style="font-family:"Arial",sans-serif"> and Esperanza Steward
</span><span style="color:windowtext"><a href="mailto:Esperanza.steward@ucr.edu" target="_blank"><span style="font-family:"Arial",sans-serif">Esperanza.steward@ucr.edu</span></a></span><span style="font-family:"Arial",sans-serif">.
<u></u><u></u></span></li><li style="color:black;margin-top:12.0pt;margin-bottom:12.0pt;margin-bottom:5.0pt">
<span style="font-family:"Arial",sans-serif;color:black">GSR/ASE student employment/ restrictions/financial package, please contact GRAD DIV through Patrick Napier
<a href="mailto:patrick.napier@ucr.edu" target="_blank">patrick.napier@ucr.edu</a>. </span><span style="font-family:"Arial",sans-serif"><u></u><u></u></span></li></ul>
<p class="MsoNormal"><u></u> <u></u></p>
<p class="MsoNormal"><u></u> <u></u></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Calibri Light",sans-serif">Sonia Kalogonis<br>
APO Policy & Compensation Analyst</span><span style="font-size:12.0pt"><u></u><u></u></span></p>
<p class="MsoNormal"><b><span style="font-size:10.0pt;color:#f1ab00">O</span></b><span style="font-size:10.0pt;color:#7a6e67">:
</span><span style="font-size:10.0pt;font-family:"Calibri Light",sans-serif;color:#7a6e67">951.827.2934</span><span style="font-size:10.0pt;color:#7a6e67"> </span><span style="font-size:10.0pt;color:#767171">| </span><b><span style="font-size:10.0pt;color:#f1ab00">E</span></b><span style="font-size:10.0pt;color:#7a6e67">:</span><span style="font-size:10.0pt;font-family:"Calibri Light",sans-serif;color:gray">
</span><span><a href="mailto:sonia.kalogonis@ucr.edu" target="_blank"><span style="font-size:10.0pt;font-family:"Calibri Light",sans-serif;color:#0563c1">sonia.kalogonis@ucr.edu</span></a></span><span><u></u><u></u></span></p>
<p class="MsoNormal"><span><a href="http://www.academicpersonnel.ucr.edu/" target="_blank"><b><span style="font-size:10.0pt;color:#767171">www.academicpersonnel.ucr.edu</span></b></a></span><span style="color:#767171"><u></u><u></u></span></p>
<p class="MsoNormal"><b><span style="font-size:9.0pt;font-family:"Arial",sans-serif;color:#7a6e67"><img border="0" width="162" height="47" style="width:1.6875in;height:.4895in" id="m_-9032384249025039294x_Picture_x0020_6" src="cid:ii_18ba224c6ff4ce8e91"></span></b><span><u></u><u></u></span></p>
<p class="MsoNormal"><span style="font-size:8.0pt;color:#7a6e67"> </span><span><u></u><u></u></span></p>
<p class="MsoNormal"><span style="font-size:8.0pt;font-family:"Calibri Light",sans-serif;color:#7a6e67">CONFIDENTIALITY NOTICE: This e-mail communication and any attachments may contain confidential and privileged information for the use
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