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<div class="WordSection1">
<p class="MsoNormal"><span style="font-size:11.0pt">Dear SOE Faculty and Graduate Students,<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt">Please see the note below from Graduate Division regarding
<b><u>remote participation for oral exams and final defenses through Fall 2022</u></b>.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt">-Heather<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt"><o:p> </o:p></span></p>
<div class="MsoNormal" align="center" style="text-align:center"><span style="font-size:11.0pt">
<hr size="2" width="100%" align="center">
</span></div>
<p class="MsoNormal"><span style="font-size:11.0pt">Hello All,<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt">A decision was made last week by Graduate Council to continue with the
<b><u>temporary remote participation procedures through Fall 2022</u></b>. This decision means all members of the oral qualifying exam committee and thesis or dissertation committee can continue to participate remotely. This decision impacts the oral qualifying
exam and final defense. <o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt">In order to accommodate the different needs and situations of our students and faculty, exams do not have to be held in-person through Fall 2022. If a student or committee would like to hold an exam in person,
they must follow the current campus safety guidelines. This temporary policy allows for of any of the following scenarios: all members in-person, a hybrid of in-person and remote, or all remote.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt">The remote participation policy will be reviewed again in October 2022. If you have any feedback, feel free to let me know your preference for in-person, online, or suggest another alternative.
</span><o:p></o:p></p>
<p class="MsoNormal"><span style="font-size:11.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt">Please let me know if you have any questions.
<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt">Thanks,<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt">Kara<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt">******************************<o:p></o:p></span></p>
<p class="MsoNormal"><b><span style="font-size:11.0pt;color:black"> </span></b><o:p></o:p></p>
<ul style="margin-top:0in" type="disc">
<li class="MsoNormal" style="color:black;mso-list:l3 level1 lfo1"><b><span style="font-size:11.0pt">ORAL QUALIFYING EXAM </span></b><o:p></o:p></li></ul>
<p class="MsoNormal" style="margin-left:.75in;text-indent:-.25in;mso-list:l1 level1 lfo2">
<![if !supportLists]><span style="font-size:10.0pt;font-family:"Courier New";color:black"><span style="mso-list:Ignore">o<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span style="font-size:11.0pt;color:black">The procedure to nominate the Oral Qualifying Exam committee has not changed. Nominations must be submitted by the student and approved via R’Grad at least 2 weeks prior to the exam date.</span><span style="color:black"><o:p></o:p></span></p>
<p class="MsoNormal" style="margin-left:.75in;text-indent:-.25in;mso-list:l1 level1 lfo2">
<![if !supportLists]><span style="font-size:10.0pt;font-family:"Courier New";color:black"><span style="mso-list:Ignore">o<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span style="font-size:11.0pt;color:black">When conducting the Oral Qualifying Exam remotely, committees may use Zoom or other video conference options.
</span><span style="color:black"><o:p></o:p></span></p>
<p class="MsoNormal" style="margin-left:.75in;text-indent:-.25in;mso-list:l1 level1 lfo2">
<![if !supportLists]><span style="font-size:10.0pt;font-family:"Courier New";color:black"><span style="mso-list:Ignore">o<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span style="font-size:11.0pt;color:black">If permitted by campus safety regulations, the Committee Chairperson may investigate providing space or technical support on campus for the student to complete their exam. Information
about returning to campus can be found here:<span class="apple-converted-space"> </span><a href="https://campusreturn.ucr.edu/return-work-guide"><span style="color:purple">https://campusreturn.ucr.edu/return-work-guide</span></a></span><span style="color:black"><o:p></o:p></span></p>
<p class="MsoNormal" style="margin-left:.75in;text-indent:-.25in;mso-list:l1 level1 lfo2">
<![if !supportLists]><span style="font-size:10.0pt;font-family:"Courier New";color:black"><span style="mso-list:Ignore">o<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span style="font-size:11.0pt;color:black">Immediately after the exam, the student or Committee Chairperson must initiate the Oral Qualifying Exam Results Form via DocuSign by visiting this<span class="apple-converted-space"> </span><a href="https://na3.docusign.net/Member/PowerFormSigning.aspx?PowerFormId=7c3a7c17-4aad-4f08-9c52-c34ae94b2b45&env=na3&acct=662bc3a1-ffe6-496e-b95c-f9ce7808bd42&v=2">LINK</a>.<span class="apple-converted-space"> </span></span><span style="color:black"><o:p></o:p></span></p>
<p class="MsoNormal" style="margin-left:.75in;text-indent:-.25in;mso-list:l1 level1 lfo2">
<![if !supportLists]><span style="font-size:10.0pt;font-family:"Courier New";color:black"><span style="mso-list:Ignore">o<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span style="font-size:11.0pt;color:black">The completed form must be received by Graduate Academic Affairs within 48 hours after the exam.<span class="apple-converted-space"> </span></span><span style="color:black"><o:p></o:p></span></p>
<p class="MsoNormal"><b><span style="font-size:11.0pt;color:black"> </span></b><o:p></o:p></p>
<ul style="margin-top:0in" type="disc">
<li class="MsoNormal" style="color:black;mso-list:l3 level1 lfo1"><b><span style="font-size:11.0pt">FINAL DEFENSE (Master’s and PhD)</span></b><o:p></o:p></li></ul>
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<![if !supportLists]><span style="font-size:10.0pt;font-family:"Courier New""><span style="mso-list:Ignore">o<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span style="font-size:11.0pt;color:black">When conducting the Final Defense remotely, committees may use Zoom or other video conference options.
</span><o:p></o:p></p>
<p class="MsoNormal" style="margin-left:.75in;text-indent:-.25in;mso-list:l2 level1 lfo3">
<![if !supportLists]><span style="font-size:10.0pt;font-family:"Courier New""><span style="mso-list:Ignore">o<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span style="font-size:11.0pt;color:black">If permitted by campus safety regulations, the Committee Chairperson may investigate providing space or technical support on campus for the student to complete their Final Defense. Information
about returning to campus can be found here:<span class="apple-converted-space"> </span><a href="https://campusreturn.ucr.edu/return-work-guide"><span style="color:purple">https://campusreturn.ucr.edu/return-work-guide</span></a></span><o:p></o:p></p>
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</span></span></span><![endif]><span style="font-size:11.0pt;color:black">Final Defense presentations, even when happening online, are “open to the academic community and the general public.”</span><o:p></o:p></p>
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<![if !supportLists]><span style="font-size:10.0pt;font-family:"Courier New""><span style="mso-list:Ignore">o<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span style="font-size:11.0pt;color:black">Immediately after the defense, the student or Committee Chairperson must<span class="apple-converted-space"><b> </b></span>initiate the Final Defense Approval Form via DocuSign.</span><o:p></o:p></p>
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</span></span></span><![endif]><span style="font-size:11.0pt;color:black">PHD students use this<span class="apple-converted-space"> </span><a href="https://na3.docusign.net/Member/PowerFormSigning.aspx?PowerFormId=62a554db-d13d-4145-b7fc-cb6acc889aff&env=na3&acct=662bc3a1-ffe6-496e-b95c-f9ce7808bd42&v=2">LINK</a></span><o:p></o:p></p>
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<![if !supportLists]><span style="font-size:10.0pt;font-family:"Courier New""><span style="mso-list:Ignore">o<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span style="font-size:11.0pt;color:black">Master’s students use this<span class="apple-converted-space"> </span><a href="https://na3.docusign.net/Member/PowerFormSigning.aspx?PowerFormId=0439fd60-03b7-44bb-b0aa-681d58ec8a7c&env=na3&acct=662bc3a1-ffe6-496e-b95c-f9ce7808bd42&v=2">LINK</a></span><o:p></o:p></p>
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<![if !supportLists]><span style="font-size:10.0pt;font-family:"Courier New""><span style="mso-list:Ignore">o<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span style="font-size:11.0pt;color:black">The completed form must be received by Graduate Academic Affairs prior to the graduation deadline for the quarter.</span><o:p></o:p></p>
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</span></span></span><![endif]><span style="font-size:11.0pt;color:black">Graduation deadlines can be found at<span class="apple-converted-space"> </span><a href="https://graduate.ucr.edu/graduation-procedures"><span style="color:purple">https://graduate.ucr.edu/graduation-procedures</span></a>.<span class="apple-converted-space"> </span></span><o:p></o:p></p>
<p class="MsoNormal"><b><span style="font-size:11.0pt;color:black"> </span></b><o:p></o:p></p>
<ul style="margin-top:0in" type="disc">
<li class="MsoNormal" style="color:black;mso-list:l3 level1 lfo1"><b><span style="font-size:11.0pt">SIGNATURE APPROVAL PAGE (PHD Dissertation or Master’s Thesis)</span></b><o:p></o:p></li></ul>
<p class="MsoNormal" style="margin-left:.75in;text-indent:-.25in;mso-list:l0 level1 lfo5">
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</span></span></span><![endif]><span style="font-size:11.0pt;color:black">Once the final version of the dissertation or thesis is approved by the committee, the student or Committee Chairperson must<span class="apple-converted-space"><b> </b></span>initiate
the Signature Approval Page for Dissertation/Thesis via DocuSign by visiting this<span class="apple-converted-space"> </span><a href="https://na3.docusign.net/Member/PowerFormSigning.aspx?PowerFormId=37f2e5e3-ed14-4910-a151-e308d2513074&env=na3&acct=662bc3a1-ffe6-496e-b95c-f9ce7808bd42&v=2">LINK</a>.<span class="apple-converted-space"> </span></span><span style="color:black"><o:p></o:p></span></p>
<p class="MsoNormal" style="margin-left:.75in;text-indent:-.25in;mso-list:l0 level1 lfo5">
<![if !supportLists]><span style="font-size:10.0pt;font-family:"Courier New";color:black"><span style="mso-list:Ignore">o<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span style="font-size:11.0pt;color:black">The completed form must be received by Graduate Academic Affairs prior to the graduation deadline for the quarter.</span><span style="color:black"><o:p></o:p></span></p>
<p class="MsoNormal" style="margin-left:.75in;text-indent:-.25in;mso-list:l0 level1 lfo5">
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</span></span></span><![endif]><span style="font-size:11.0pt;color:black">Graduation deadlines can be found at<span class="apple-converted-space"> </span><a href="https://graduate.ucr.edu/graduation-procedures"><span style="color:purple">https://graduate.ucr.edu/graduation-procedures</span></a>.</span><span style="color:black"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal"><b><span style="font-size:14.0pt">Kara Oswood<o:p></o:p></span></b></p>
<p class="MsoNormal">Director, Graduate Academic Affairs<o:p></o:p></p>
<p class="MsoNormal">Graduate Division | University of California, Riverside<o:p></o:p></p>
<p class="MsoNormal">University Office Building 125<o:p></o:p></p>
<p class="MsoNormal">Office: 951-827-3387 (office) | <a href="mailto:kara.oswood@ucr.edu">
kara.oswood@ucr.edu</a><o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><span style="color:black;background:yellow;mso-highlight:yellow">To book a Zoom meeting with me, please use this </span><span style="background:yellow;mso-highlight:yellow"><a href="https://outlook.office365.com/owa/calendar/UCR1@o365ucr.onmicrosoft.com/bookings/" title="https://outlook.office365.com/owa/calendar/UCR1@o365ucr.onmicrosoft.com/bookings/"><span style="border:none windowtext 1.0pt;padding:0in">LINK</span></a><span style="color:black"> to
my calendar.</span></span><o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><img border="0" width="261" height="81" id="Picture_x0020_2" src="cid:image001.jpg@01D86F59.6B23CB30" alt="signature_1924975330"><o:p></o:p></p>
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