<div dir="ltr"><div><p class="MsoNormal"><span style="color:black"><font face="arial, sans-serif">Good Afternoon</font></span></p><p class="MsoNormal"><span style="color:black"><font face="arial, sans-serif"><br></font></span></p><p class="MsoNormal"><span style="color:black"><font face="arial, sans-serif">As expected this time of year, we are focusing on fiscal closing deadlines. The purpose of fiscal closing is to assist UCR in meeting our collective fiduciary responsibilities by accurately recording financial transactions/commitments in preparation for year-end reporting to UCOP.<u></u><u></u></font></span></p><p class="MsoNormal"><span style="color:black"><font face="arial, sans-serif"> <u></u><u></u></font></span></p><p class="MsoNormal"><font face="arial, sans-serif"><span style="color:black">These deadlines are specific to </span><b><i><font color="#ff0000">expiring funds</font></i></b><span style="color:black">, (such as </span>CE, GSR program awards, C&G awards etc.<span style="color:black">) as well as any fund in overdraft. In addition to assisting* you with exhausting expiring allocations, it is imperative that overdrafts are both avoided and cleared on all fund sources.<u></u><u></u></span></font></p><p class="MsoNormal"><span style="color:black"><font face="arial, sans-serif"> <u></u><u></u></font></span></p><p class="MsoNormal"><font face="arial, sans-serif"><span style="color:black">Please <b>submit your requests by 5:00 pm</b> of the date listed to guarantee expenses are charged to </span><b><font color="#ff0000">expiring funds</font></b><span style="color:black">.<i> (Expenses may continue to post beyond these dates, but are </i></span><i>only <span style="color:black">guaranteed by Central Accounting to post if accurately submitted by the fiscal closing deadlines.)</span><span style="color:rgb(31,73,125)"> </span><u></u><u></u></i></font></p><p class="MsoNormal"><i><font face="arial, sans-serif"><u></u> <u></u></font></i></p><p class="MsoNormal"><font face="arial, sans-serif"><span style="color:black">Below are the remaining deadlines for </span>FY 24/25 closing, <span style="color:black">which most commonly affect your funds:<u></u><u></u></span></font></p><p class="MsoNormal"><span style="color:black"><font face="arial, sans-serif"> <u></u><u></u></font></span></p><table border="0" cellspacing="0" cellpadding="0" width="516" style="width:386.65pt;border-collapse:collapse"><tbody><tr style="height:14.25pt"><td width="99" nowrap valign="bottom" style="width:74.45pt;border:1pt solid windowtext;padding:0in 5.4pt;height:14.25pt"><p class="MsoNormal"><font face="arial, sans-serif"><b><span style="color:black">Day</span></b><span style="color:black"><u></u><u></u></span></font></p></td><td width="75" nowrap valign="bottom" style="width:56.25pt;border-top:1pt solid windowtext;border-right:1pt solid windowtext;border-bottom:1pt solid windowtext;border-left:none;padding:0in 5.4pt;height:14.25pt"><p class="MsoNormal"><font face="arial, sans-serif"><b><span style="color:black">Date</span></b><span style="color:black"><u></u><u></u></span></font></p></td><td width="341" nowrap valign="bottom" style="width:255.95pt;border-top:1pt solid windowtext;border-right:1pt solid windowtext;border-bottom:1pt solid windowtext;border-left:none;padding:0in 5.4pt;height:14.25pt"><p class="MsoNormal"><font face="arial, sans-serif"><b><span style="color:black">Transaction</span></b><span style="color:black"><u></u><u></u></span></font></p></td></tr><tr style="height:14.25pt"><td width="99" nowrap valign="bottom" style="width:74.45pt;border-right:1pt solid windowtext;border-bottom:1pt solid windowtext;border-left:1pt solid windowtext;border-top:none;padding:0in 5.4pt;height:14.25pt"><p class="MsoNormal"><font face="arial, sans-serif">Friday</font></p></td><td width="75" nowrap valign="bottom" style="width:56.25pt;border-top:none;border-left:none;border-bottom:1pt solid windowtext;border-right:1pt solid windowtext;padding:0in 5.4pt;height:14.25pt"><font face="arial, sans-serif">May 16</font></td><td width="341" nowrap valign="bottom" style="width:255.95pt;border-top:none;border-left:none;border-bottom:1pt solid windowtext;border-right:1pt solid windowtext;padding:0in 5.4pt;height:14.25pt"><font face="arial, sans-serif">Equipment over $10k to post to FY25</font></td></tr><tr style="height:14.25pt"><td width="99" nowrap valign="bottom" style="width:74.45pt;border-right:1pt solid windowtext;border-bottom:1pt solid windowtext;border-left:1pt solid windowtext;border-top:none;padding:0in 5.4pt;height:14.25pt"><p class="MsoNormal"><font face="arial, sans-serif">Friday<u></u><u></u></font></p></td><td width="75" nowrap valign="bottom" style="width:56.25pt;border-top:none;border-left:none;border-bottom:1pt solid windowtext;border-right:1pt solid windowtext;padding:0in 5.4pt;height:14.25pt"><p class="MsoNormal"><font face="arial, sans-serif">May 30</font></p></td><td width="341" nowrap valign="bottom" style="width:255.95pt;border-top:none;border-left:none;border-bottom:1pt solid windowtext;border-right:1pt solid windowtext;padding:0in 5.4pt;height:14.25pt"><p class="MsoNormal"><font face="arial, sans-serif">Clear all overdrafts<u></u><u></u></font></p></td></tr><tr style="height:14.25pt"><td width="99" nowrap valign="bottom" style="width:74.45pt;border-right:1pt solid windowtext;border-bottom:1pt solid windowtext;border-left:1pt solid windowtext;border-top:none;padding:0in 5.4pt;height:14.25pt"><p class="MsoNormal"><font face="arial, sans-serif">Friday<u></u><u></u></font></p></td><td width="75" nowrap valign="bottom" style="width:56.25pt;border-top:none;border-left:none;border-bottom:1pt solid windowtext;border-right:1pt solid windowtext;padding:0in 5.4pt;height:14.25pt"><p class="MsoNormal"><font face="arial, sans-serif">May 30</font></p></td><td width="341" nowrap valign="bottom" style="width:255.95pt;border-top:none;border-left:none;border-bottom:1pt solid windowtext;border-right:1pt solid windowtext;padding:0in 5.4pt;height:14.25pt"><p class="MsoNormal"><font face="arial, sans-serif">Oracle requests (for <b><font color="#ff0000">expiring funds</font></b>)<u></u><u></u></font></p></td></tr><tr style="height:14.25pt"><td width="99" nowrap valign="bottom" style="width:74.45pt;border-right:1pt solid windowtext;border-bottom:1pt solid windowtext;border-left:1pt solid windowtext;border-top:none;padding:0in 5.4pt;height:14.25pt"><p class="MsoNormal"><font face="arial, sans-serif">Friday<u></u><u></u></font></p></td><td width="75" nowrap valign="bottom" style="width:56.25pt;border-top:none;border-left:none;border-bottom:1pt solid windowtext;border-right:1pt solid windowtext;padding:0in 5.4pt;height:14.25pt"><p class="MsoNormal"><font face="arial, sans-serif">June 6</font></p></td><td width="341" nowrap valign="bottom" style="width:255.95pt;border-top:none;border-left:none;border-bottom:1pt solid windowtext;border-right:1pt solid windowtext;padding:0in 5.4pt;height:14.25pt"><p class="MsoNormal"><font face="arial, sans-serif">Vendor invoices (including subcontracts)<u></u><u></u></font></p></td></tr><tr style="height:14.25pt"><td width="99" nowrap valign="bottom" style="width:74.45pt;border-right:1pt solid windowtext;border-bottom:1pt solid windowtext;border-left:1pt solid windowtext;border-top:none;padding:0in 5.4pt;height:14.25pt"><p class="MsoNormal"><font face="arial, sans-serif">Monday<u></u><u></u></font></p></td><td width="75" nowrap valign="bottom" style="width:56.25pt;border-top:none;border-left:none;border-bottom:1pt solid windowtext;border-right:1pt solid windowtext;padding:0in 5.4pt;height:14.25pt"><p class="MsoNormal"><font face="arial, sans-serif">June 9</font></p></td><td width="341" nowrap valign="bottom" style="width:255.95pt;border-top:none;border-left:none;border-bottom:1pt solid windowtext;border-right:1pt solid windowtext;padding:0in 5.4pt;height:14.25pt"><p class="MsoNormal"><font face="arial, sans-serif">Travel and non-Travel reimbursements<u></u><u></u></font></p></td></tr><tr style="height:14.25pt"><td width="99" nowrap valign="bottom" style="width:74.45pt;border-right:1pt solid windowtext;border-bottom:1pt solid windowtext;border-left:1pt solid windowtext;border-top:none;padding:0in 5.4pt;height:14.25pt"><p class="MsoNormal"><font face="arial, sans-serif">Friday</font></p></td><td width="75" nowrap valign="bottom" style="width:56.25pt;border-top:none;border-left:none;border-bottom:1pt solid windowtext;border-right:1pt solid windowtext;padding:0in 5.4pt;height:14.25pt"><font face="arial, sans-serif">June 13</font></td><td width="341" nowrap valign="bottom" style="width:255.95pt;border-top:none;border-left:none;border-bottom:1pt solid windowtext;border-right:1pt solid windowtext;padding:0in 5.4pt;height:14.25pt"><font face="arial, sans-serif">Salary Cost Transfers</font></td></tr><tr style="height:14.25pt"><td width="99" nowrap valign="bottom" style="width:74.45pt;border-right:1pt solid windowtext;border-bottom:1pt solid windowtext;border-left:1pt solid windowtext;border-top:none;padding:0in 5.4pt;height:14.25pt"><p class="MsoNormal"><font face="arial, sans-serif">Friday<u></u><u></u></font></p></td><td width="75" nowrap valign="bottom" style="width:56.25pt;border-top:none;border-left:none;border-bottom:1pt solid windowtext;border-right:1pt solid windowtext;padding:0in 5.4pt;height:14.25pt"><p class="MsoNormal"><font face="arial, sans-serif">June 13<u></u><u></u></font></p></td><td width="341" nowrap valign="bottom" style="width:255.95pt;border-top:none;border-left:none;border-bottom:1pt solid windowtext;border-right:1pt solid windowtext;padding:0in 5.4pt;height:14.25pt"><p class="MsoNormal"><font face="arial, sans-serif">Charges from other campuses</font></p></td></tr><tr style="height:14.25pt"><td width="99" nowrap valign="bottom" style="width:74.45pt;border-right:1pt solid windowtext;border-bottom:1pt solid windowtext;border-left:1pt solid windowtext;border-top:none;padding:0in 5.4pt;height:14.25pt"><p class="MsoNormal"><font face="arial, sans-serif"><b>Monday</b><u></u><u></u></font></p></td><td width="75" nowrap valign="bottom" style="width:56.25pt;border-top:none;border-left:none;border-bottom:1pt solid windowtext;border-right:1pt solid windowtext;padding:0in 5.4pt;height:14.25pt"><p class="MsoNormal"><b><font face="arial, sans-serif">June 16</font></b></p></td><td width="341" nowrap valign="bottom" style="width:255.95pt;border-top:none;border-left:none;border-bottom:1pt solid windowtext;border-right:1pt solid windowtext;padding:0in 5.4pt;height:14.25pt"><p class="MsoNormal"><b><font face="arial, sans-serif">Pro Card purchases for <font color="#ff0000">expiring funds</font><span style="color:red"> </span>to post in FY25</font></b></p></td></tr><tr style="height:14.25pt"><td width="99" nowrap valign="bottom" style="width:74.45pt;border-right:1pt solid windowtext;border-bottom:1pt solid windowtext;border-left:1pt solid windowtext;border-top:none;padding:0in 5.4pt;height:14.25pt"><p class="MsoNormal"><font face="arial, sans-serif">Friday</font></p></td><td width="75" nowrap valign="bottom" style="width:56.25pt;border-top:none;border-left:none;border-bottom:1pt solid windowtext;border-right:1pt solid windowtext;padding:0in 5.4pt;height:14.25pt"><p class="MsoNormal"><font face="arial, sans-serif">June 20</font></p></td><td width="341" nowrap valign="bottom" style="width:255.95pt;border-top:none;border-left:none;border-bottom:1pt solid windowtext;border-right:1pt solid windowtext;padding:0in 5.4pt;height:14.25pt"><p class="MsoNormal"><font face="arial, sans-serif">COA Changes in PATH</font></p></td></tr><tr style="height:14.25pt"><td width="99" nowrap valign="bottom" style="width:74.45pt;border-right:1pt solid windowtext;border-bottom:1pt solid windowtext;border-left:1pt solid windowtext;border-top:none;padding:0in 5.4pt;height:14.25pt"><p class="MsoNormal"><font face="arial, sans-serif">Monday<u></u><u></u></font></p></td><td width="75" nowrap valign="bottom" style="width:56.25pt;border-top:none;border-left:none;border-bottom:1pt solid windowtext;border-right:1pt solid windowtext;padding:0in 5.4pt;height:14.25pt"><p class="MsoNormal"><font face="arial, sans-serif">June 30</font></p></td><td width="341" nowrap valign="bottom" style="width:255.95pt;border-top:none;border-left:none;border-bottom:1pt solid windowtext;border-right:1pt solid windowtext;padding:0in 5.4pt;height:14.25pt"><p class="MsoNormal"><font face="arial, sans-serif">Non-Salary Expense Transfers</font></p></td></tr><tr style="height:14.25pt"><td width="99" nowrap valign="bottom" style="width:74.45pt;border-right:1pt solid windowtext;border-bottom:1pt solid windowtext;border-left:1pt solid windowtext;border-top:none;padding:0in 5.4pt;height:14.25pt"><p class="MsoNormal"><font face="arial, sans-serif"><br></font></p></td><td width="75" nowrap valign="bottom" style="width:56.25pt;border-top:none;border-left:none;border-bottom:1pt solid windowtext;border-right:1pt solid windowtext;padding:0in 5.4pt;height:14.25pt"></td><td width="341" nowrap valign="bottom" style="width:255.95pt;border-top:none;border-left:none;border-bottom:1pt solid windowtext;border-right:1pt solid windowtext;padding:0in 5.4pt;height:14.25pt"></td></tr></tbody></table><p class="MsoNormal"><span style="color:black"><font face="arial, sans-serif"> <u></u><u></u></font></span></p><p class="MsoNormal"><font face="arial, sans-serif"><i><span style="color:black">* Please note, our role is to assist you in calculating projections and determining final balances. However,<b> we must rely on you to inform us of which specific expenses are appropriate against the fund sources in your portfolios.</b></span></i><span style="color:black"><u></u><u></u></span></font></p><p class="MsoNormal"><span style="color:black"><font face="arial, sans-serif"> <u></u><u></u></font></span></p><p class="MsoNormal"><font face="arial, sans-serif">Please disseminate this information as needed.  <span style="color:black">Should you have any questions about how these deadlines affect you, please contact us as soon as possible.</span></font></p><p class="MsoNormal"><span style="color:black"><br></span></p></div><div><div dir="ltr" class="gmail_signature" data-smartmail="gmail_signature"><div dir="ltr"><font face="comic sans ms, sans-serif" color="#351c75"><b>Cherie Pierce</b></font><div><font face="garamond, times new roman, serif" color="#134f5c">Entomology - FOM</font></div><div><font face="garamond, times new roman, serif" color="#134f5c"><a href="mailto:cherie.pierce@ucr.edu" target="_blank">cherie.pierce@ucr.edu</a></font></div><div><font face="garamond, times new roman, serif" color="#134f5c">Office Phone: 951-827-5807</font></div><div><font face="garamond, times new roman, serif" color="#134f5c">Find me on ZOOM or TEAMS</font></div></div></div></div></div>