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Hello Jocelyn,
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<div>The form is required foe any travel to non-UCR owned property. Ag Ops is fine, field stations such as south coast require the form. Trips to the grocery stores, The Home Depot, Bauman’s Ace Hardware, etc. all require the form.<br>
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<div>Best,</div>
<div><b><i><br>
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<i><b>Kathy Carrington</b></i>
<div>Financial & Administrative Officer</div>
<div>Department of Entomology</div>
<div>951-827-3006 🐞</div>
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<blockquote type="cite">On Mar 29, 2021, at 8:01 AM, Jocelyn Millar <millar@ucr.edu> wrote:<br>
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<p class="MsoNormal"><span style="color:#1f497d">Kathy, </span></p>
<p class="MsoNormal"><span style="color:#1f497d"> </span></p>
<p class="MsoNormal"><span style="color:#1f497d">So can you give us more specifics, i.e., does going out to Ag Ops or other local sites around Riverside constitute “routine field research”, or going to local field stations, fields, etc. require these permissions,
or…? I.e., how far afield do we have to go before we have to fill out these forms?</span></p>
<p class="MsoNormal"><span style="color:#1f497d"> </span></p>
<p class="MsoNormal"><span style="color:#1f497d">Plz advise.</span></p>
<p class="MsoNormal"><span style="color:#1f497d"> </span></p>
<p class="MsoNormal"><span style="color:#1f497d">Thanks, JM</span></p>
<p class="MsoNormal"><span style="color:#1f497d"> </span></p>
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<p class="MsoNormal"><span style="color:#1f497d">Jocelyn G. Millar</span></p>
<p class="MsoNormal"><span style="color:#1f497d">Professor</span></p>
<p class="MsoNormal"><span style="color:#1f497d">Dept of Entomology</span></p>
<p class="MsoNormal"><span style="color:#1f497d">University of California</span></p>
<p class="MsoNormal"><span style="color:#1f497d">3401 Watkins Drive</span></p>
<p class="MsoNormal"><span style="color:#1f497d">Riverside CA 92521, USA</span></p>
<p class="MsoNormal"><span style="color:#1f497d">Ph: 1 951 827 5821</span></p>
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<p class="MsoNormal"><span style="color:#1f497d"> </span></p>
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<p class="MsoNormal"><b>From:</b> Entmfaculty [mailto:<a href="mailto:entmfaculty-bounces@lists.ucr.edu">entmfaculty-bounces@lists.ucr.edu</a>]
<b>On Behalf Of </b>Kathy Carrington<br>
<b>Sent:</b> Monday, March 29, 2021 7:38 AM<br>
<b>To:</b> <a href="mailto:entmfaculty@lists.ucr.edu">entmfaculty@lists.ucr.edu</a>;
<a href="mailto:entm-researchstaff@lists.ucr.edu">entm-researchstaff@lists.ucr.edu</a>; Non Faculty <<a href="mailto:acadnonfaculty@lists.ucr.edu">acadnonfaculty@lists.ucr.edu</a>>; Grad Students <<a href="mailto:egsa@lists.ucr.edu">egsa@lists.ucr.edu</a>><br>
<b>Cc:</b> Robin Doyle Testa <<a href="mailto:robin.testa@ucr.edu">robin.testa@ucr.edu</a>>; Bill Sutton <<a href="mailto:bill.sutton@ucr.edu">bill.sutton@ucr.edu</a>><br>
<b>Subject:</b> [Entmfaculty] New pre-approval for travel requirement</p>
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<p class="MsoNormal"> </p>
<p class="MsoNormal">Hello,</p>
<p class="MsoNormal"> </p>
<p class="MsoNormal">We have just recently been made aware of an updated interim travel policy
<a href="https://fboapps.ucr.edu/policies/index.php?path=viewPolicies.php&policy=900-25">
Policy 900-25</a> <b>requiring pre-approval for ALL physical travel, including routine field research</b>. The good news is that blanket approval for multiple individuals and various locations/timeframes is allowable (see 2<sup>nd</sup> attached file for an
example).</p>
<p class="MsoNormal"> </p>
<p class="MsoNormal">The attached fillable form needs to be completed, signed and emailed in PDF format to Rachel Alvarez at
<a href="mailto:rachel.alvarez@ucr.edu">rachel.alvarez@ucr.edu</a> for the dean’s approval with a<b> copy to Ashley</b>.<b>
</b>Rachel will then forward the email to the EVC for final approval. When <b>final EVA approval is received, the traveler needs to include this form with each travel reimbursement request.</b></p>
<p class="MsoNormal"> </p>
<p class="MsoNormal">Ashley has uploaded the blank form on our website for your convenience at
<a href="https://entomology.ucr.edu/policies-links/administrative-policies-forms">
Pre Approval travel form</a>. For international travel, or travel with students, there are additional requirements outlined in section IV. of the interim policy.</p>
<p class="MsoNormal"> </p>
<p class="MsoNormal">The policy requires obtaining approval three weeks in advance of your travel dates. Knowing we are just catching up to implementing this requirement, please move forward from here, starting with the earliest planned travel date.</p>
<p class="MsoNormal"> </p>
<p class="MsoNormal">Please let us know if you have any questions.</p>
<p class="MsoNormal"> </p>
<p class="MsoNormal">Best,</p>
<p class="MsoNormal"> </p>
<p class="MsoNormal"><span style="font-size:14.0pt;font-family:"Script MT Bold";color:#0070c0">Kathy J. Carrington</span><span style="font-size:14.0pt;color:#0070c0"></span></p>
<p class="MsoNormal"><span style="color:#1f497d">Financial & Administrative Officer</span></p>
<p class="MsoNormal"><span style="color:#1f497d">Department of Entomology</span></p>
<p class="MsoNormal"><span style="color:#1f497d">951-827-3006 voice | 951-827-3086 fax</span></p>
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