[Entm-researchstaff] Fwd: [Ucrfacultyandstaff] UCR's 2024 Annual Whistleblower Message - with Mandatory Reporting Reminder

Mon Jun 24 14:59:14 PDT 2024

I am never sure if you all received this or not.  It is important that you
read through it and understand it.  Apologies for any duplications.

---------- Forwarded message ---------
From: Rissa F Lau via Ucrfacultyandstaff <
ucrfacultyandstaff at scotmail.ucr.edu>
Date: Mon, Jun 24, 2024 at 2:00 PM
Subject: [Ucrfacultyandstaff] UCR's 2024 Annual Whistleblower Message -
with Mandatory Reporting Reminder
To: ucrfacultyandstaff at scotmail.ucr.edu <ucrfacultyandstaff at scotmail.ucr.edu
>

Dear UCR Faculty and Staff,

As UCR’s Locally Designated Official (LDO) and Chief Compliance Officer, I
am writing with UC Riverside’s annual email notification about
whistleblower reporting.  This email also has important information about
your obligation to report certain matters—*please review this information
carefully as there have been some changes.  *

*Whistleblower Reporting.*  The University of California is committed to
maintaining the highest standards of conduct in the fulfillment of its
education, research, public service and patient care mission. The
University’s Whistleblower Policy
<https://policy.ucop.edu/doc/1100171/Whistleblower> provides multiple
avenues for people to report potential employee misconduct. Faculty and
staff are encouraged to bring forward concerns about possible improper
activities directly to their supervisor, department head, or me (as LDO),
or to make reports through the whistleblower hotline.

The systemwide whistleblower hotline is independently-operated to receive
calls or web-based reporting from faculty, staff, students or members of
the public. The hotline allows for anonymous reporting. This hotline is
staffed seven days a week, 24 hours per day and is capable of receiving
reports in a number of different languages. Reports can be made through the
web-based form at http://universityofcalifornia.edu/hotline or by calling
1-800-403-4744. You may also submit inquiries through the hotline.

More information about the whistleblower process can be found on the UC
Whistleblower website
<http://www.ucop.edu/uc-whistleblower/index.html>, on UCR’s
complaint resolution website
<https://compliance.ucr.edu/investigations-complaint-resolution>, and on
posters attached to this message, which will be displayed in various
employee areas. The UCR’s whistleblower poster identifies other channels
for reporting improper activities, including the California State Auditor,
the California Attorney General and federal whistleblower programs.

The California Government Code requires every state agency, including the
University of California, to annually distribute to its employees a message
from the California State Auditor that provides an explanation of the
California Whistleblower Protection Act. Please find the 2024 California
State Auditor Poster and Brochure attached.

*Information about Reporting Obligations**. *Nearly all UCR employees are
mandatory reporters for certain matters. *It is vital that you know what
you need to report, and how to report it.*  (This Mandatory Reporting
Poster is also available on our website at
https://compliance.ucr.edu/reporting-obligations – please bookmark it.)

*Your Position & Matter Reported*

*Required Action*

If (1) you are a manager, supervisor, faculty, UCPD officer, or HR or AP
administrator, and (2) you learn that anyone affiliated with UCR may have
experienced conduct prohibited by the UC Policy on Sexual Violence and
Sexual Harassment <https://policy.ucop.edu/doc/4000385/SVSH>(SVSH Policy)
or the UC Anti-Discrimination Policy
<https://policy.ucop.edu/doc/1001004/Anti-Discrimination>,

then (3) you must promptly contact UCR’s Office of Civil Rights
(OCR—formerly, the Office of Title IX, Equal Opportunity & Affirmative
Action).  Filing a report online
<https://uctitleix.i-sight.com/portal/Riverside> is encouraged.

Example: you are a faculty member and a student tells you that the TA is
making antisemitic comments on social media.  *Antisemitism can constitute
harassment based on shared ancestry or ethnic characteristics or religion,
and this must be reported to the Office of Civil Rights. *

Example: you are a supervisor and one of your staff tells you that other
staff are excluding them because of their speech impediment. *This is a
report of disability-based harassment and must be reported to the Office of
Civil Rights. *

(1) Unless you are a Confidential Resource, if (2) you learn that a student
may have experienced Prohibited Conduct under the SVSH Policy,

then (3) you are required to promptly notify the Title IX Officer. Please
complete the online report form
<https://uctitleix.i-sight.com/portal/Riverside>or email titleix at ucr.edu.

Example: you are an advisor and a student tells you they want to drop a
class because they were sexually assaulted earlier in the quarter.  *Report
this to the Office of Civil Rights. *

If (1) you are a Campus Security Authority (CSA) and (2) you become aware
of a report or allegation that a Clery Act crime is alleged to have
occurred on UCR’s Clery Act geography,

then (3) you are required to notify UCPD or the Clery Act Coordinator.
See UCR's
Clery Act
<https://compliance.ucr.edu/clery-act-compliance#campus_security_authorities_csas>
web page for further guidance.

Example: you are an advisor to a student club, and one of the student
members tells you that someone broke into a lab overnight and tried to
start a fire.  *Attempted arson is a Clery Crime—report to UCPD. *

If (1) you are a Mandated Reporter under CANRA and (2) you become aware of
actual, reported or suspected child abuse or neglect occurring on UCR’s
campus or at an official UCR activity or program,

then (3) you are required to (a) make a verbal *external* report to any of
the following: local law enforcement, child protective services, or county
welfare departments; (b) no later than 36 hours after the verbal report,
fill-out Form SS 8572
<https://oag.ca.gov/sites/all/files/agweb/pdfs/childabuse/ss_8572.pdf> and
submit it to the agency with whom a verbal report was made; and (c) make an
*internal** report (may be anonymous) to a supervisor or through the
University Compliance Hotline at (800) 403-4744 or
http://www.universityofcalifornia.edu/hotline/ (See UCR CANRA Reporting
Requirements <https://compliance.ucr.edu/CANRA> for* more details)*

If you receive or are aware of (1) violence in the workplace,

Then (2) report to the next-in-line supervisor or to an academic
administrator.  See Section V of the Violence Prevention in the UCR
Community policy
<https://fboapps.ucr.edu/policies/index.php?path=viewPolicies.php&policy=850-85>
.

Example: An employee from another unit gets angry during a service call,
raises their voice and says “If this keeps going this way, someone is going
to pay.” *This could reasonably be understood to be a threat and should be
reported to UCPD. *

If (1) you are a supervisor and/or department management and (2) you become
aware of a serious injury (amputation, concussion, fracture, injury with
significant bleeding, severe burn, and/or any injury requiring overnight
hospitalization),

Then (3) you must (a) immediately get first aid and call 911; (b) report
the incident using the Report and Incident, Injury, or Safety Concern
<https://ucriverside.az1.qualtrics.com/jfe/form/SV_1YBlstrVO7GmNsV> form;
and (c) report and provide details of the serious injury to EH&S within 24
hours at (951) 827-5528 during business hours or (951) 827-5222, if after
hours.

If (1) you receive a report or information that alleges an IGA,

Then (2) you must elevate it to the LDO if:

The reported IGA results from a significant internal control or policy
weakness likely to exist elsewhere on campus or in the system

Media or public attention is likely

The matter involves misuse of UC resources

There is potentially significant liability

There is a significant possibility of a criminal act (such as disappearance
of cash)

There is a significant threat to the health and safety of employee or the
public.

When in doubt, refer the matter to the LDO so that it can be assessed.
(See Section C below for a full discussion of the possible outcomes of LDO
assessment.)

Thank you for your attention to these important elements of our ethics and
compliance program <https://compliance.ucr.edu/ethics-compliance-program>.

*Kiersten Boyce, J.D. Chief Compliance Officer CCEP, CHRC UC Riverside
*Compliance
| Integrity and Accountability (ucr.edu) <https://compliance.ucr.edu/>

_______________________________________________
Ucrfacultyandstaff mailing list
Ucrfacultyandstaff at scotmail.ucr.edu
https://scotmail.ucr.edu/mailman/listinfo/ucrfacultyandstaff
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