[Entm-researchstaff] [Entmfaculty] New pre-approval for travel requirement

[Rick Redak]

I’m on it.

On Mon, Mar 29, 2021 at 8:19 AM Kerry Mauck <kerry.mauck at ucr.edu> wrote:

> Thanks for the update!
>
> I'm just now diverting the time I was going to prepare an international
> seminar presentation for Thursday of this week to instead scheduling out my
> Spring quarter grocery store and hardware store trips for pre-approval.
> After that I'll try to map out all of our trips to the field for the next
> season, even though the nature of the work we do makes this impossible
> because it all depends on scouting to determine when plants are in the
> right stage for collecting. But I'm happy to do it, so the university won't
> get in trouble! My duty is clear.
>
> Cheers!!
>
> -Kerry
>
>
>
>
>
> On Mon, Mar 29, 2021 at 8:13 AM Kathy Carrington <kathy.carrington at ucr.edu>
> wrote:
>
>> Hello Jocelyn,
>>
>> The form is required foe any travel to non-UCR owned property. Ag Ops is
>> fine, field stations such as south coast require the form. Trips to the
>> grocery stores, The Home Depot, Bauman’s Ace Hardware, etc. all require the
>> form.
>>
>> Best,
>>
>> *Kathy Carrington*
>> Financial & Administrative Officer
>> Department of Entomology
>> 951-827-3006 🐞
>>
>> On Mar 29, 2021, at 8:01 AM, Jocelyn Millar <millar at ucr.edu> wrote:
>>
>> 
>>
>> Kathy,
>>
>>
>>
>> So can you give us more specifics, i.e., does going out to Ag Ops or
>> other local sites around Riverside constitute “routine field research”, or
>> going to local field stations, fields, etc. require these permissions,
>> or…?  I.e., how far afield do we have to go before we have to fill out
>> these forms?
>>
>>
>>
>> Plz advise.
>>
>>
>>
>> Thanks, JM
>>
>>
>>
>> Jocelyn G. Millar
>>
>> Professor
>>
>> Dept of Entomology
>>
>> University of California
>>
>> 3401 Watkins Drive
>> <https://www.google.com/maps/search/3401+Watkins+Drive+%0D%0A+Riverside+CA+92521,+USA+%0D%0A+Ph:+1?entry=gmail&source=g>
>>
>> <https://www.google.com/maps/search/3401+Watkins+Drive+%0D%0A+Riverside+CA+92521,+USA+%0D%0A+Ph:+1?entry=gmail&source=g>
>>
>> Riverside CA 92521, USA
>> <https://www.google.com/maps/search/3401+Watkins+Drive+%0D%0A+Riverside+CA+92521,+USA+%0D%0A+Ph:+1?entry=gmail&source=g>
>>
>> <https://www.google.com/maps/search/3401+Watkins+Drive+%0D%0A+Riverside+CA+92521,+USA+%0D%0A+Ph:+1?entry=gmail&source=g>
>>
>> Ph: 1
>> <https://www.google.com/maps/search/3401+Watkins+Drive+%0D%0A+Riverside+CA+92521,+USA+%0D%0A+Ph:+1?entry=gmail&source=g>
>> 951 827 5821
>>
>>
>>
>> *From:* Entmfaculty [mailto:entmfaculty-bounces at lists.ucr.edu] *On
>> Behalf Of *Kathy Carrington
>> *Sent:* Monday, March 29, 2021 7:38 AM
>> *To:* entmfaculty at lists.ucr.edu; entm-researchstaff at lists.ucr.edu; Non
>> Faculty <acadnonfaculty at lists.ucr.edu>; Grad Students <egsa at lists.ucr.edu
>> >
>> *Cc:* Robin Doyle Testa <robin.testa at ucr.edu>; Bill Sutton <
>> bill.sutton at ucr.edu>
>> *Subject:* [Entmfaculty] New pre-approval for travel requirement
>>
>>
>>
>> Hello,
>>
>>
>>
>> We have just recently been made aware of an updated interim travel policy Policy
>> 900-25
>> <https://fboapps.ucr.edu/policies/index.php?path=viewPolicies.php&policy=900-25> *requiring
>> pre-approval for ALL physical travel, including routine field research*.
>> The good news is that blanket approval for multiple individuals and various
>> locations/timeframes is allowable (see 2nd attached file for an example).
>>
>>
>>
>> The attached fillable form needs to be completed, signed and emailed in
>> PDF format to Rachel Alvarez at rachel.alvarez at ucr.edu for the dean’s
>> approval with a* copy to Ashley*. Rachel will then forward the email to
>> the EVC for final approval. When *final EVA approval is received, the
>> traveler needs to include this form with each travel reimbursement request.*
>>
>>
>>
>> Ashley has uploaded the blank form on our website for your convenience at Pre
>> Approval travel form
>> <https://entomology.ucr.edu/policies-links/administrative-policies-forms>.
>> For international travel, or travel with students, there are additional
>> requirements outlined in section IV. of the interim policy.
>>
>>
>>
>> The policy requires obtaining approval three weeks in advance of your
>> travel dates. Knowing we are just catching up to implementing this
>> requirement, please move forward from here, starting with the earliest
>> planned travel date.
>>
>>
>>
>> Please let us know if you have any questions.
>>
>>
>>
>> Best,
>>
>>
>>
>> Kathy J. Carrington
>>
>> Financial & Administrative Officer
>>
>> Department of Entomology
>>
>> 951-827-3006 voice | 951-827-3086 fax
>>
>> <image001.jpg>
>>
>>
>>
>> _______________________________________________
>> Entmfaculty mailing list
>> Entmfaculty at lists.ucr.edu
>> https://lists.ucr.edu/mailman/listinfo/entmfaculty
>>
>
>
> --
> *Dr. Kerry Mauck*
> Assistant Professor
> Department of Entomology
> University of California, Riverside
> 368 Entomology Building
>
> Pronouns: she/her
>
> Office: Entomology 324
> Lab: Entomology 320
> Riverside, CA 92521
> Phone: 302-242-7948
> Email: kerry.mauck at ucr.edu
> Google Scholar
> <https://scholar.google.com/citations?user=wt9IkqgAAAAJ&hl=en>
> https://maucklab.ucr.edu/
>
> UCR occupies the ancestral lands of the Cahuilla, Tongva, Luiseño, and
> Serrano peoples and we are grateful to have the opportunity to work on
> these homelands.
> _______________________________________________
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>
-- 
Rick Redak Sent from mobile phone
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