[Entm-researchstaff] [Entmfaculty] New pre-approval for travel requirement

[Kerry Mauck]

Thanks for the update!

I'm just now diverting the time I was going to prepare an international
seminar presentation for Thursday of this week to instead scheduling out my
Spring quarter grocery store and hardware store trips for pre-approval.
After that I'll try to map out all of our trips to the field for the next
season, even though the nature of the work we do makes this impossible
because it all depends on scouting to determine when plants are in the
right stage for collecting. But I'm happy to do it, so the university won't
get in trouble! My duty is clear.

Cheers!!

-Kerry





On Mon, Mar 29, 2021 at 8:13 AM Kathy Carrington <kathy.carrington at ucr.edu>
wrote:

> Hello Jocelyn,
>
> The form is required foe any travel to non-UCR owned property. Ag Ops is
> fine, field stations such as south coast require the form. Trips to the
> grocery stores, The Home Depot, Bauman’s Ace Hardware, etc. all require the
> form.
>
> Best,
>
> *Kathy Carrington*
> Financial & Administrative Officer
> Department of Entomology
> 951-827-3006 🐞
>
> On Mar 29, 2021, at 8:01 AM, Jocelyn Millar <millar at ucr.edu> wrote:
>
> 
>
> Kathy,
>
>
>
> So can you give us more specifics, i.e., does going out to Ag Ops or other
> local sites around Riverside constitute “routine field research”, or going
> to local field stations, fields, etc. require these permissions, or…?
> I.e., how far afield do we have to go before we have to fill out these
> forms?
>
>
>
> Plz advise.
>
>
>
> Thanks, JM
>
>
>
> Jocelyn G. Millar
>
> Professor
>
> Dept of Entomology
>
> University of California
>
> 3401 Watkins Drive
>
> Riverside CA 92521, USA
>
> Ph: 1 951 827 5821
>
>
>
> *From:* Entmfaculty [mailto:entmfaculty-bounces at lists.ucr.edu] *On Behalf
> Of *Kathy Carrington
> *Sent:* Monday, March 29, 2021 7:38 AM
> *To:* entmfaculty at lists.ucr.edu; entm-researchstaff at lists.ucr.edu; Non
> Faculty <acadnonfaculty at lists.ucr.edu>; Grad Students <egsa at lists.ucr.edu>
> *Cc:* Robin Doyle Testa <robin.testa at ucr.edu>; Bill Sutton <
> bill.sutton at ucr.edu>
> *Subject:* [Entmfaculty] New pre-approval for travel requirement
>
>
>
> Hello,
>
>
>
> We have just recently been made aware of an updated interim travel policy Policy
> 900-25
> <https://fboapps.ucr.edu/policies/index.php?path=viewPolicies.php&policy=900-25> *requiring
> pre-approval for ALL physical travel, including routine field research*.
> The good news is that blanket approval for multiple individuals and various
> locations/timeframes is allowable (see 2nd attached file for an example).
>
>
>
> The attached fillable form needs to be completed, signed and emailed in
> PDF format to Rachel Alvarez at rachel.alvarez at ucr.edu for the dean’s
> approval with a* copy to Ashley*. Rachel will then forward the email to
> the EVC for final approval. When *final EVA approval is received, the
> traveler needs to include this form with each travel reimbursement request.*
>
>
>
> Ashley has uploaded the blank form on our website for your convenience at Pre
> Approval travel form
> <https://entomology.ucr.edu/policies-links/administrative-policies-forms>.
> For international travel, or travel with students, there are additional
> requirements outlined in section IV. of the interim policy.
>
>
>
> The policy requires obtaining approval three weeks in advance of your
> travel dates. Knowing we are just catching up to implementing this
> requirement, please move forward from here, starting with the earliest
> planned travel date.
>
>
>
> Please let us know if you have any questions.
>
>
>
> Best,
>
>
>
> Kathy J. Carrington
>
> Financial & Administrative Officer
>
> Department of Entomology
>
> 951-827-3006 voice | 951-827-3086 fax
>
> <image001.jpg>
>
>
>
> _______________________________________________
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> Entmfaculty at lists.ucr.edu
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>


-- 
*Dr. Kerry Mauck*
Assistant Professor
Department of Entomology
University of California, Riverside
368 Entomology Building

Pronouns: she/her

Office: Entomology 324
Lab: Entomology 320
Riverside, CA 92521
Phone: 302-242-7948
Email: kerry.mauck at ucr.edu
Google Scholar
<https://scholar.google.com/citations?user=wt9IkqgAAAAJ&hl=en>
https://maucklab.ucr.edu/

UCR occupies the ancestral lands of the Cahuilla, Tongva, Luiseño, and
Serrano peoples and we are grateful to have the opportunity to work on
these homelands.
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