[Entm-researchstaff] New pre-approval for travel requirement

[Kathy Carrington]

Hello,

We have just recently been made aware of an updated interim travel policy Policy 900-25<https://fboapps.ucr.edu/policies/index.php?path=viewPolicies.php&policy=900-25> requiring pre-approval for ALL physical travel, including routine field research. The good news is that blanket approval for multiple individuals and various locations/timeframes is allowable (see 2nd attached file for an example).

The attached fillable form needs to be completed, signed and emailed in PDF format to Rachel Alvarez at rachel.alvarez at ucr.edu<mailto:rachel.alvarez at ucr.edu> for the dean's approval with a copy to Ashley. Rachel will then forward the email to the EVC for final approval. When final EVA approval is received, the traveler needs to include this form with each travel reimbursement request.

Ashley has uploaded the blank form on our website for your convenience at Pre Approval travel form<https://entomology.ucr.edu/policies-links/administrative-policies-forms>. For international travel, or travel with students, there are additional requirements outlined in section IV. of the interim policy.

The policy requires obtaining approval three weeks in advance of your travel dates. Knowing we are just catching up to implementing this requirement, please move forward from here, starting with the earliest planned travel date.

Please let us know if you have any questions.

Best,

Kathy J. Carrington
Financial & Administrative Officer
Department of Entomology
951-827-3006 voice | 951-827-3086 fax
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