<div dir="ltr"><div><div class="gmail_default" style="font-family:arial,sans-serif">Hello all,</div><div class="gmail_default" style="font-family:arial,sans-serif"><br></div><div class="gmail_default" style="font-family:arial,sans-serif">I wanted to send a friendly reminder to please register your trip if you are <strong>not</strong> booking your travel through Concur.</div><br clear="all"></div><div><div dir="ltr" class="gmail_signature" data-smartmail="gmail_signature"><div dir="ltr"><p style="margin:0in;color:rgb(36,36,36)"><span style="border:0px;font-style:inherit;font-variant:inherit;font-weight:inherit;font-stretch:inherit;line-height:inherit;font-size-adjust:inherit;margin:0px;padding:0px;vertical-align:baseline"><font face="arial, sans-serif">Please let me know if you have any questions.</font></span></p><p style="margin:0in;color:rgb(36,36,36)"><span style="border:0px;font-style:inherit;font-variant:inherit;font-weight:inherit;font-stretch:inherit;line-height:inherit;font-size-adjust:inherit;margin:0px;padding:0px;vertical-align:baseline"><font face="arial, sans-serif"> </font></span></p><p style="margin:0in;color:rgb(36,36,36)"><span style="border:0px;font-style:inherit;font-variant:inherit;font-weight:inherit;font-stretch:inherit;line-height:inherit;font-size-adjust:inherit;margin:0px;padding:0px;vertical-align:baseline"><font face="arial, sans-serif">Thank you,</font></span></p><p style="margin:0in;color:rgb(36,36,36)"><span style="border:0px;font-style:inherit;font-variant:inherit;font-weight:inherit;font-stretch:inherit;line-height:inherit;font-size-adjust:inherit;margin:0px;padding:0px;vertical-align:baseline"><font face="arial, sans-serif"> </font></span></p><p style="margin:0in;color:rgb(36,36,36)"><font face="arial, sans-serif"><span style="border:0px;font-style:inherit;font-variant:inherit;font-weight:inherit;font-stretch:inherit;line-height:inherit;font-size-adjust:inherit;margin:0px;padding:0px;vertical-align:baseline">Kaitlyn Banda<br>Travel </span><span style="border:0px;font-style:inherit;font-variant:inherit;font-weight:inherit;font-stretch:inherit;line-height:inherit;font-size-adjust:inherit;margin:0px;padding:0px;vertical-align:baseline;color:rgb(0,0,0)">Coordinator/ Chair's Assistant</span><span style="border:0px;font-style:inherit;font-variant:inherit;font-weight:inherit;font-stretch:inherit;line-height:inherit;font-size-adjust:inherit;margin:0px;padding:0px;vertical-align:baseline"><br>UCR ENcore</span><span style="border:0px;font-style:inherit;font-variant:inherit;font-weight:inherit;font-stretch:inherit;line-height:inherit;font-size-adjust:inherit;margin:0px;padding:0px;vertical-align:baseline;color:inherit;letter-spacing:1.2pt"><br></span><span style="border:0px;font-style:inherit;font-variant:inherit;font-weight:inherit;font-stretch:inherit;line-height:inherit;font-size-adjust:inherit;margin:0px;padding:0px;vertical-align:baseline;color:inherit">165 Entomology Bldg.<br>Phone: </span><span style="border:0px;font-style:inherit;font-variant:inherit;font-weight:inherit;font-stretch:inherit;line-height:inherit;font-size-adjust:inherit;margin:0px;padding:0px;vertical-align:baseline;color:rgb(68,114,196)">951-827-5192</span><span style="border:0px;font-style:inherit;font-variant:inherit;font-weight:inherit;font-stretch:inherit;line-height:inherit;font-size-adjust:inherit;margin:0px;padding:0px;vertical-align:baseline"> | Fax: </span><span style="border:0px;font-style:inherit;font-variant:inherit;font-weight:inherit;font-stretch:inherit;line-height:inherit;font-size-adjust:inherit;margin:0px;padding:0px;vertical-align:baseline;color:rgb(68,114,196)">951-827-3086</span><span style="border:0px;font-style:inherit;font-variant:inherit;font-weight:inherit;font-stretch:inherit;line-height:inherit;font-size-adjust:inherit;margin:0px;padding:0px;vertical-align:baseline"><br></span><span style="border:0px;font-style:inherit;font-variant:inherit;font-weight:inherit;font-stretch:inherit;line-height:inherit;font-size-adjust:inherit;margin:0px;padding:0px;vertical-align:baseline;color:blue"><u><a href="mailto:krista.zavala@ucr.edu" title="mailto:krista.zavala@ucr.edu" style="border:0px;font-style:inherit;font-variant:inherit;font-weight:inherit;font-stretch:inherit;line-height:inherit;font-size-adjust:inherit;margin:0px;padding:0px;vertical-align:baseline;color:blue" target="_blank">kaitlyn.banda@ucr.edu</a></u></span><span style="border:0px;font-style:inherit;font-variant:inherit;font-weight:inherit;font-stretch:inherit;line-height:inherit;font-size-adjust:inherit;margin:0px;padding:0px;vertical-align:baseline"><br></span><span style="border:0px;font-style:inherit;font-variant:inherit;font-weight:inherit;font-stretch:inherit;line-height:inherit;font-size-adjust:inherit;margin:0px;padding:0px;vertical-align:baseline;color:blue"><u><a href="https://entomology.ucr.edu/" title="https://entomology.ucr.edu/" style="font-style:inherit;font-variant:inherit;font-weight:inherit;font-stretch:inherit;line-height:inherit;font-size-adjust:inherit;border:0px;margin:0px;padding:0px;vertical-align:baseline;color:blue" target="_blank"><img width="200" height="68" src="https://ci3.googleusercontent.com/mail-sig/AIorK4xMVlh9id8hfBgdHIzYOkK9Z-puc2mTMyCwldQ-cgEuOZho_wMafiqZo4Dml7H9dpYGxqMDpmvOn3k-"></a></u></span></font></p></div></div></div><br><br><div class="gmail_quote gmail_quote_container"><div dir="ltr" class="gmail_attr">---------- Forwarded message ---------<br>From: <strong class="gmail_sendername" dir="auto">Asirra Suguitan via Concurdelegates</strong> <span dir="auto"><<a href="mailto:concurdelegates@lists.ucr.edu">concurdelegates@lists.ucr.edu</a>></span><br>Date: Tue, Jun 23, 2026 at 2:29 PM<br>Subject: [Concurdelegates] Summer Travel Readiness: Registration, Pre-Trip Planning, and Travel Resources<br>To: <<a href="mailto:concurusers@lists.ucr.edu">concurusers@lists.ucr.edu</a>>, <<a href="mailto:concurdelegates@lists.ucr.edu">concurdelegates@lists.ucr.edu</a>>, <<a href="mailto:concurapprovers@lists.ucr.edu">concurapprovers@lists.ucr.edu</a>><br>Cc: bfsfinance bfsfinance <<a href="mailto:bfsfinance@ucr.edu">bfsfinance@ucr.edu</a>>, Ariel Caluag <<a href="mailto:ariel.caluag@ucr.edu">ariel.caluag@ucr.edu</a>>, Tamara Stewart <<a href="mailto:tamara.stewart@ucr.edu">tamara.stewart@ucr.edu</a>><br></div><br><br><div dir="ltr"><div class="gmail_quote"><div dir="ltr"><div dir="ltr" class="gmail_signature" data-smartmail="gmail_signature"><div dir="ltr"><p class="MsoNormal" style="margin-bottom:3pt;color:rgb(34,34,34)"><span style="background-color:transparent">Dear Colleagues,</span></p><br>As summer travel activity increases, Business and Financial Services (BFS) and Risk Management would like to share several reminders regarding traveler readiness.<br><br><b>Travel registration is required for university business travel more than 100 miles from campus. </b>Travel arrangements booked through Concur or ConnexUC are automatically registered (excluding SWABIZ bookings). Travelers booking outside these channels (e.g., SWABIZ or direct airline bookings) must manually register in <a href="https://www.ucop.edu/risk-services-travel/registering.html" target="_blank">UC Away</a> before departure.<br><br>Travelers are encouraged to submit pre-trip requests, book travel, and complete any required UC Away registration at least <b>21 days before international travel</b> and <b>14 days before domestic travel</b> to allow time for approvals and any additional travel requirements. Learn more: <a href="https://risk.ucr.edu/travel" target="_blank">https://risk.ucr.edu/travel </a><br><br><b><font size="4">Why This Matters</font></b><br>Recent events have reinforced the importance of completing UC Away travel registration before travel occurs. Registration completed after a trip has started does not provide the same traveler tracking, emergency response, and risk management benefits that advance registration is intended to support. Early planning also allows time to address travel requirements and potential issues before departure. <br><br><b><font size="4">Travel Registration Action Needed</font></b><br>Before you travel, confirm registration requirements, complete any necessary approvals, and ensure your travel arrangements are properly registered in <a href="https://www.ucop.edu/risk-services-travel/registering.html" target="_blank">UC Away</a>.<br><ul><li>Review and update your Concur profile before travel.</li><li>If you use a Concur delegate, coordinate pre-trip requests and travel registration activities in advance.</li><li>Save itemized receipts and supporting documentation throughout your trip.</li></ul><b><font size="4">Scenario Spotlight</font></b><br><b>Scenario: </b>A faculty member is traveling with UCR students to attend a conference or participate in an off-campus university activity.<br><br><b>What should they do?</b><br>In addition to completing their own travel registration requirements, <b>faculty traveling with UCR students must register their group in UC Away before departure</b>. Registration helps support traveler safety, emergency response, insurance coverage, and access to travel alerts and assistance services.<br><br><b><font size="4">Questions & Answers</font></b><br><b>Q: Does submitting a pre-trip request register me with UC Away?</b><br>A: No. Travel registration depends on how travel is booked. Travel arrangements booked through Concur or ConnexUC are automatically registered (excluding SWABIZ bookings). <br><br><b>Q: Can a delegate help me before I travel?</b><br>A: Yes. Concur supports delegate access. Delegate support for entering information in Concur on a traveler's behalf is determined at the department level. Questions about delegate support should be directed to your department's financial manager or travel support staff. <br><br><b>Q: What should I do before traveling internationally?</b><br>A: Faculty and staff traveling internationally should review travel registration requirements and complete any required risk review activities before departure. In addition, travelers should complete the <a href="https://ucr.kualibuild.com/app/65d52396f9a011013b2e04dd/run" target="_blank">International Travel – Export License Review</a> webform <b>at least one week before departure</b>. This review helps ensure compliance with export control and economic sanction laws that may affect international travel. Additional information is available on the <a href="https://research.ucr.edu/export-control#international-travel" target="_blank">UCR Export Control</a> webpage. <br><br><b><font size="4">Helpful Travel Resources</font></b><br><ul><li><a href="https://risk.ucr.edu/travel#step-1-travel-approval" target="_blank">UCR Travel Risk and Insurance Programs</a></li><li><a href="https://drive.google.com/file/d/17xliaXcMltvIl2SzLOX-TicDdLlLQdhh/view?usp=drive_link" target="_blank">Quick Start Pre-Trip Travel Request</a></li><li><a href="https://bfs.ucr.edu/training-resources" target="_blank">Training Resources</a> (search for "Concur") </li></ul>Thank you for your continued partnership and support.<br><br>Sincerely,<br><br><b>Asirra Suguitan</b><br>Associate Vice Chancellor and Campus Controller<br>Business & Financial Services<br><a href="http://bfs.ucr.edu/" target="_blank">http://bfs.ucr.edu/</a><br><br><b>Ariel Caluag</b><br>Director, Office of Risk, Insurance, and Disability Management<br>Environmental Health, Safety, and Risk Management<br>P: (951) 827 4207<br><a href="https://risk.ucr.edu/" target="_blank">https://risk.ucr.edu/</a></div><div dir="ltr"><p class="MsoNormal" style="margin-bottom:3pt;color:rgb(34,34,34)"><br></p><p class="MsoNormal" style="margin-bottom:3pt;color:rgb(34,34,34)"><span style="font-family:Arial,sans-serif"><img width="141" height="43" src="cid:ii_19ef65f87ae5b16b21" alt="ucr-logo-email" style="width:1.4722in;height:0.4513in"></span></p></div></div></div>
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