<div dir="ltr"><div class="gmail_quote gmail_quote_container"><div dir="ltr"><div><div><div dir="ltr" class="gmail_signature"><div dir="ltr"><div><div><div><div><div dir="ltr" class="gmail_signature"><div dir="ltr"><p class="MsoNormal" style="margin:0px 0px 3pt"><span style="font-family:arial,sans-serif;color:rgb(0,0,0);background-color:transparent">Dear Colleagues,</span></p><p class="MsoNormal" style="margin:0px 0px 3pt"><span style="color:rgb(0,0,0)"><font face="arial, sans-serif"><br></font></span></p><p style="box-sizing:inherit;margin:0px 0px 1rem;padding:0px;line-height:1.6"><font face="arial, sans-serif"><font color="#000000">The</font><font color="#455a64"> </font><a href="https://ucr.bmeurl.co/141A8ABD" target="_blank">Business & Financial Services (BFS) Insider News</a><font color="#455a64"> </font><font color="#000000">delivers key updates and activities related to financial systems, reports, and business processes that support your work. Please take a few minutes to review the latest edition and share it with your departmental teams as needed.</font></font></p><p style="box-sizing:inherit;margin:0px 0px 1rem;padding:0px;line-height:1.6"><font face="arial, sans-serif"><font color="#000000">Sincerely,<br style="box-sizing:inherit"><br style="box-sizing:inherit"><span style="box-sizing:inherit;line-height:inherit"><strong style="box-sizing:inherit;font-weight:bold;line-height:inherit">Asirra Suguitan</strong></span><br style="box-sizing:inherit">Associate Vice Chancellor and Campus Controller<br style="box-sizing:inherit">Business & Financial Services</font><br style="box-sizing:inherit"><font color="#0000ff"><a href="http://bfs.ucr.edu/" style="box-sizing:inherit;background-color:transparent;line-height:inherit" target="_blank">http://bfs.ucr.edu/</a> </font></font></p></div></div></div></div></div></div><div><div dir="ltr" class="gmail_signature"><div dir="ltr"><p class="MsoNormal" style="margin:0px 0px 3pt"><span style="font-family:Arial,sans-serif"><img width="141" height="43" src="cid:ii_19fba57f7405b16b21" alt="ucr-logo-email" style="width:1.4722in;height:0.4513in"></span></p></div></div></div></div></div></div></div><div class="gmail_quote"><br><br><div>
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<p style="line-height:150%;margin-top:0px;margin-bottom:0px"><span style="font-size:15px;line-height:150%">Before granting applicable system access, System Access Administrators (SAAs) must confirm that employees have completed all Gender Recognition and Lived Name (GRLN) requirements. This verification must occur each time applicable access or roles are requested or assigned.</span></p>
<p style="line-height:150%;margin-top:0px;margin-bottom:0px"> </p>
<p style="line-height:150%;margin-top:0px;margin-bottom:0px"><span style="font-size:15px;line-height:150%">Employees must complete:</span></p>
<ul>
<li style="font-size:15px;line-height:150%"><span style="font-size:15px;line-height:150%">UC Policy on Gender Recognition and Lived Name</span></li>
<li style="font-size:15px;line-height:150%"><span style="font-size:15px;line-height:150%">Gender Recognition & Lived Name: An Introduction to Gender Awareness</span></li>
<li style="font-size:15px;line-height:150%"><span style="font-size:15px;line-height:150%">Confidentiality Agreement — completed once and submitted to <a rel="noreferrer noopener" href="mailto:HRPolicy@ucr.edu" title="mailto:hrpolicy@ucr.edu" aria-label="Link HRPolicy@ucr.edu" target="_blank">HRPolicy@ucr.edu</a></span></li>
</ul>
<p style="line-height:150%;margin-top:0px;margin-bottom:0px"><span style="font-size:15px;line-height:150%">These requirements apply to systems that provide access to protected employee information, including UCPath, TARS, Oracle Financials, Looker Finance, Concur Travel and Expense, and related payroll and financial systems. For complete details, review the<strong> UCR Gender Recognition and Lived Name <a href="https://ucr.benchurl.com/c/l?u=141A8D89&e=1B9DF47&c=158834&&t=0&l=155553E67&email=hcRTv%2Fv%2BkTvxAaSPLVE6Rw%3D%3D&seq=1" style="text-decoration:none" target="_blank"><span style="text-decoration:underline;color:rgb(0,0,238);line-height:150%">policy</span></a>.
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<br>Note: </strong><span>Please note that for Concur Travel and Expense, the GRLN training is not applicable to Traveler only roles and access.</span></span></p>
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<table cellspacing="0" cellpadding="0" border="0" style="float:left;width:285px;word-break:break-word" align="left" width="285"><tbody><tr><td name="tblCell" valign="top" align="left" style="font-family:Arial,Helvetica,sans-serif;font-size:14px;font-weight:normal;color:rgb(56,56,56);text-align:left;word-break:break-word"><div style="line-height:150%"><strong><span style="color:rgb(11,34,126)"><span style="font-size:17px;line-height:150%"><span style="line-height:150%"><strong>Expanded PPM Reporting</strong></span></span>
<br></span></strong><span style="font-size:15px;line-height:150%">The Looker - Finance Explore now includes additional Oracle Project Portfolio Management (PPM) data, including new dimensions and new measures for Project Budget Amount ITD and Project Cost Amount. <a href="https://ucr.benchurl.com/c/l?u=141A8D8A&e=1B9DF47&c=158834&&t=0&l=155553E67&email=hcRTv%2Fv%2BkTvxAaSPLVE6Rw%3D%3D&seq=1" style="text-decoration:none" target="_blank"><span style="text-decoration:underline;color:rgb(0,0,238)">Read the full announcement</span></a>.</span></div></td></tr></tbody>
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<table cellspacing="0" cellpadding="0" border="0" style="float:left;width:285px;word-break:break-word" align="left" width="285"><tbody><tr><td name="tblCell" valign="top" align="left" style="font-family:Arial,Helvetica,sans-serif;font-size:14px;font-weight:normal;color:rgb(56,56,56);text-align:left;word-break:break-word"><div style="line-height:150%"><span style="font-size:17px"><strong><span style="color:rgb(11,34,126)"><span style="line-height:150%"><span style="line-height:150%"><strong>Payroll Certification Progress</strong></span></span></span></strong></span></div>
<div style="line-height:150%"><span style="color:rgb(0,156,222)">
<em><span style="font-size:16px;line-height:150%"><span>Continued Action Needed </span></span></em></span></div>
<div style="line-height:150%">
<p style="margin-top:0px;margin-bottom:0px">Thank you to departments for continuing to complete outstanding Payroll Certifications. <strong>The latest completion rates, as of July 24, are shown at right. </strong><strong>
<br>
<br></strong></p>
<p style="margin-top:0px;margin-bottom:0px">Phase I and Phase II remain past due, and departments should continue completing Phase III certifications to support compliance and accurate financial reporting.
<br>
<br></p>
<p style="margin-top:0px;margin-bottom:0px">Please review outstanding items and coordinate with responsible certifiers to resolve any delays.</p>
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<table cellspacing="0" cellpadding="0" border="0" width="600" name="tblText" style="width:100%;max-width:600px;float:left;background-color:rgb(3,29,99)" align="left"><tbody><tr><td valign="top" align="left" name="tblCell" style="padding:5px 0px;font-family:Arial,Helvetica,sans-serif;font-size:14px;font-weight:400;color:rgb(56,56,56);text-align:left;word-break:break-word"><div style="line-height:150%"><span style="font-family:Arial,Helvetica,sans-serif;color:rgb(255,255,255);font-size:24px;line-height:150%"> Financial Services</span></div></td></tr></tbody>
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<div style="line-height:150%"><span style="font-size:15px;line-height:150%"><span style="line-height:150%"><span style="font-size:17px;line-height:150%;color:rgb(11,34,126)"><strong>FY26 Fiscal Close</strong></span><strong>
<br></strong><span style="font-size:16px;color:rgb(0,156,222);line-height:150%">
<em>Preliminary Close Complete</em></span></span></span></div>
<div style="line-height:150%"><span style="font-size:15px;line-height:150%"><span style="line-height:150%">The <strong>June 2026 Period 12 Preliminary Final</strong> period closed on July 15. Financial Transaction Detail Reports and PI Summary Reports are now available for departmental review. </span>Departments should continue working through the remaining </span><span style="font-size:15px;line-height:150%">fiscal close activities to support accurate financial reporting and a timely final close:</span></div>
<ul>
<li style="font-size:15px;line-height:150%"><span style="font-size:15px;line-height:150%">Review Financial Transaction Detail and PI Summary Reports.</span></li>
<li style="font-size:15px;line-height:150%"><span style="font-size:15px;line-height:150%">Investigate and resolve unexpected balances or discrepancies.</span></li>
<li style="font-size:15px;line-height:150%"><span style="font-size:15px;line-height:150%">Complete outstanding ledger reconciliation and certifications.</span></li>
<li style="font-size:15px;line-height:150%"><span style="font-size:15px;line-height:150%">Confirm that accruals, deferrals, and cost transfers were processed correctly.</span></li>
<li style="font-size:15px;line-height:150%"><span style="font-size:15px;line-height:150%">Review open commitments and project balances carried into the new fiscal year.</span></li>
<li style="font-size:15px;line-height:150%"><span style="font-size:15px;line-height:150%">Continue monitoring the Fiscal Close schedule for remaining deadlines.</span></li>
</ul>
<p style="margin-top:0px;margin-bottom:0px;line-height:150%"><span style="font-size:15px;line-height:150%">Visit the <a href="https://ucr.benchurl.com/c/l?u=141A8D8B&e=1B9DF47&c=158834&&t=0&l=155553E67&email=hcRTv%2Fv%2BkTvxAaSPLVE6Rw%3D%3D&seq=1" style="text-decoration:none" target="_blank"><span style="text-decoration:underline;color:rgb(0,0,238);line-height:150%">FY26 Fiscal Close webpage</span></a> for inquiries key contacts <span style="line-height:150%">for inquiries</span>.</span></p>
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<table cellspacing="0" cellpadding="0" border="0" style="float:left;width:190px" align="left" width="190" height="197"><tbody><tr><td name="bmeImgHolder" width="197" align="center" valign="middle" height="197"><img src="https://images.benchmarkemail.com/client1411124/image19146215.png" style="max-width:130px;display:block;border-radius:0px" alt="" border="0" height="151" width="130"></td></tr></tbody>
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<table cellspacing="0" cellpadding="0" border="0" style="float:right;width:380px;word-break:break-word" align="right" width="380"><tbody><tr><td name="tblCell" valign="top" align="left" style="font-family:Arial,Helvetica,sans-serif;font-size:14px;font-weight:normal;color:rgb(56,56,56);text-align:left;word-break:break-word"><div style="line-height:150%"><span style="line-height:150%"><span style="font-size:17px;line-height:150%;color:rgb(11,34,126)"><strong>CCRRS Update </strong></span><strong>
<br></strong><span style="font-size:16px;color:rgb(0,156,222);line-height:150%">
<em>New Over/Short Cash Account Selection </em></span></span>
<p style="line-height:150%;margin-top:0px;margin-bottom:0px"><span style="font-size:15px;line-height:150%">CCRRS now requires users to select the appropriate Over/Short Cash account based on the fund being used. The system will no longer automatically populate account 470900 when an over/short amount is entered. Review the <a href="https://ucr.benchurl.com/c/l?u=141A8D8C&e=1B9DF47&c=158834&&t=0&l=155553E67&email=hcRTv%2Fv%2BkTvxAaSPLVE6Rw%3D%3D&seq=1" style="text-decoration:none" target="_blank"><span style="text-decoration:underline;color:rgb(0,0,238);line-height:150%">full CCRRS notice</span></a> for screenshots and account selection guidance.</span></p>
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<table cellspacing="0" cellpadding="0" border="0" width="600" name="tblText" style="width:100%;max-width:600px;float:left;background-color:rgb(3,29,99)" align="left"><tbody><tr><td valign="top" align="left" name="tblCell" style="padding:5px 0px;font-family:Arial,Helvetica,sans-serif;font-size:14px;font-weight:400;color:rgb(56,56,56);text-align:left;word-break:break-word"><div style="line-height:150%"><span style="font-family:Arial,Helvetica,sans-serif;color:rgb(255,255,255);font-size:24px;line-height:150%"> Procure to Pay</span></div></td></tr></tbody>
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<div style="line-height:150%"><span style="font-size:15px;line-height:150%"><span><span style="font-size:17px;line-height:150%;color:rgb(11,34,126)"><strong>Requisitions Update</strong></span><strong>
<br></strong><span style="font-size:16px;color:rgb(0,156,222)">
<em>View PO Line Details from My Requisitions </em></span></span></span></div>
<div style="line-height:150%"><span style="font-size:15px;line-height:150%">Users can now view purchase order line details directly from requisitions in RSSP. Filter <strong>My Requisitions</strong> to the <strong>Ordered</strong> status, open the requisition, and select the linked PO number in the Lines section to view details for all PO lines.</span>
<br>
<br></div>
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<table cellspacing="0" cellpadding="0" border="0" style="float:right;width:360px;word-break:break-word" align="right" width="360"><tbody><tr><td name="tblCell" valign="top" align="left" style="font-family:Arial,Helvetica,sans-serif;font-size:14px;font-weight:normal;color:rgb(56,56,56);text-align:left;word-break:break-word"><div style="line-height:150%"><span style="line-height:150%"><strong><span style="font-size:17px;line-height:150%;color:rgb(11,34,126)">Reminder: Review Open Freight Lines</span>
<br></strong><span style="color:rgb(0,156,222);font-size:16px;line-height:150%">
<em>Help Close Purchase Orders </em></span></span>
<p style="margin-top:0px;margin-bottom:0px;line-height:150%"><span style="font-size:15px;line-height:150%"><span style="line-height:150%">For freight bills of $500 or more, add a separate PO line using account 543100 – Freight so the invoice can be matched and routed through the appropriate approval workflow.
<br>
<br>If the supplier charges shipping and handling at any dollar amount, enter the full amount on a separate taxable PO line using account 543100 and update the line to taxable.</span></span></p>
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<table cellspacing="0" cellpadding="0" border="0" width="600" name="tblText" style="width:100%;max-width:600px;float:left" align="left"><tbody><tr><td valign="top" align="left" name="tblCell" style="padding:0px 5px;font-family:Arial,Helvetica,sans-serif;font-size:14px;font-weight:400;color:rgb(56,56,56);text-align:left;word-break:break-word"><div style="line-height:150%">
<div style="line-height:150%">
<p style="line-height:150%;margin-top:0px;margin-bottom:0px"><span style="font-size:15px;line-height:150%">Departments should retain supporting freight documentation. Accounts Payable will not routinely request it, but Accounting may request it when needed.</span>
<br>
<br><span style="font-size:15px;line-height:150%">Use the PO Encumbrance Report to identify freight lines that remain Reserved or Partially Liquidated. If the invoice has been processed and paid, no additional invoices are expected, and freight is the only remaining encumbrance, the PO may be marked finally closed. R<span style="line-height:150%">efer to the <a href="https://ucr.benchurl.com/c/l?u=141A8D8D&e=1B9DF47&c=158834&&t=0&l=155553E67&email=hcRTv%2Fv%2BkTvxAaSPLVE6Rw%3D%3D&seq=1" style="text-decoration:none" target="_blank"><span style="text-decoration:underline;color:rgb(0,0,238);line-height:150%">training guide</span></a> for additional instructions. </span></span></p>
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<table cellpadding="0" cellspacing="0" border="0" width="100%" style="width:100%;max-width:600px"><tbody><tr><th valign="top" align="center" style="background-color:rgb(3,29,99)">
<table cellspacing="0" cellpadding="0" border="0" width="600" name="tblText" style="width:100%;max-width:600px;float:left;background-color:rgb(3,29,99)" align="left"><tbody><tr><td valign="top" align="left" name="tblCell" style="padding:5px 0px;font-family:Arial,Helvetica,sans-serif;font-size:14px;font-weight:400;color:rgb(56,56,56);text-align:left;word-break:break-word"><div style="line-height:150%"><span style="font-family:Arial,Helvetica,sans-serif;color:rgb(255,255,255);font-size:24px;line-height:150%"> Travel & Entertainment</span></div></td></tr></tbody>
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<table cellspacing="0" cellpadding="0" border="0" style="float:right;width:285px" align="right" width="285" height="301.5"><tbody><tr><td name="bmeImgHolder" width="280" align="center" valign="middle" height="301.5"><img src="https://images.benchmarkemail.com/client1411124/image19158022.png" style="max-width:640px;display:block;border-radius:0px" alt="" height="202.5" border="0" width="285"></td></tr></tbody>
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<table cellspacing="0" cellpadding="0" border="0" style="float:left;width:285px;word-break:break-word" align="left" width="285"><tbody><tr><td name="tblCell" valign="top" align="left" style="font-family:Arial,Helvetica,sans-serif;font-size:14px;font-weight:normal;color:rgb(56,56,56);text-align:left;word-break:break-word"><div style="line-height:150%">
<p style="margin-top:0px;margin-bottom:0px"><strong><span style="font-size:17px;line-height:150%;color:rgb(11,34,126)">Concur Learning Series </span>
<br></strong><span style="color:rgb(0,156,222)">
<em><span style="font-size:16px;line-height:150%">Coming this Fall</span></em></span></p>
<p style="margin-top:0px;margin-bottom:0px">Based on your feedback, we’re launching a new Concur Learning Series in Fall 2026. These practical, engaging sessions will cover everything from system tips and upcoming enhancements to new features, reporting, and the essentials of travel and non-travel reimbursements.
<br>
<br></p>
<p style="margin-top:0px;margin-bottom:0px"><strong>Whether you’re new to Concur or looking to sharpen your skills, there will be something for everyone. Session topics and dates are coming soon—stay tuned!</strong></p>
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<div style="line-height:150%"><span style="font-size:15px;line-height:150%"><span style="line-height:150%"><span style="font-size:17px;line-height:150%;color:rgb(11,34,126)"><strong>Delta Introduces Basic Premium Cabin Fares</strong></span><strong style="font-size:15px">
<br></strong><span style="color:#009cde"><span style="font-size:16px">
<em>Lower Fares with Additional Restrictions</em></span></span></span></span></div>
<div style="line-height:150%"><span style="font-size:15px;line-height:150%">Delta introduced Basic fare options in premium cabins. These fares may offer a lower price but can include reduced flexibility, seat assignment limitations, lower mileage earning, and change or cancellation fees. <a href="https://ucr.benchurl.com/c/l?u=141A8D8E&e=1B9DF47&c=158834&&t=0&l=155553E67&email=hcRTv%2Fv%2BkTvxAaSPLVE6Rw%3D%3D&seq=1" style="text-decoration:none" target="_blank"><span style="text-decoration:underline;color:rgb(0,0,238);line-height:150%">Learn more here</span></a>.</span></div>
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<em>Booking, Insurance, Rideshare, and Accident Reporting</em></span></span></span></div>
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<p style="line-height:150%;margin-top:0px;margin-bottom:0px"><span style="font-size:15px;line-height:150%">Updated resources explain how to book a rental vehicle, when UC-negotiated insurance applies, what coverage may be unnecessary at the rental counter, how to report an accident, and when rideshare services such as Uber may be appropriate.</span>
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<p style="line-height:150%;margin-top:0px;margin-bottom:0px"><span style="font-size:15px;line-height:150%">Review the guidance before booking so you understand the available coverage and know what steps to take if an incident occurs. See <a href="https://ucr.benchurl.com/c/l?u=141A8D8F&e=1B9DF47&c=158834&&t=0&l=155553E67&email=hcRTv%2Fv%2BkTvxAaSPLVE6Rw%3D%3D&seq=1" style="text-decoration:none" target="_blank"><span style="text-decoration:underline;color:rgb(0,0,238)">Rental Vehicles</span></a>.</span></p>
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