<div dir="ltr"><div class="gmail_quote gmail_quote_container"><div dir="ltr" class="gmail_attr"><span style="font-family:arial,sans-serif;color:rgb(0,0,0);background-color:transparent">Dear Colleagues,</span></div><div dir="ltr"><div><div><div><div dir="ltr" class="gmail_signature"><div dir="ltr"><p class="MsoNormal" style="margin:0px 0px 3pt"><span style="color:rgb(0,0,0)"><font face="arial, sans-serif"><br></font></span></p><p style="box-sizing:inherit;margin:0px 0px 1rem;padding:0px;line-height:1.6"><font face="arial, sans-serif"><font color="#000000">The</font><font color="#455a64"> </font><a href="https://ucr.bmeurl.co/13FF4F16" target="_blank">Business & Financial Services (BFS) Insider News</a><font color="#455a64"> </font><font color="#000000">delivers key updates and activities related to financial systems, reports, and business processes that support your work. Please take a few minutes to review the latest edition and share it with your departmental teams as needed.</font></font></p><p style="box-sizing:inherit;margin:0px 0px 1rem;padding:0px;line-height:1.6"><font face="arial, sans-serif"><font color="#000000">Sincerely,<br style="box-sizing:inherit"><br style="box-sizing:inherit"><span style="box-sizing:inherit;line-height:inherit"><strong style="box-sizing:inherit;font-weight:bold;line-height:inherit"><span>Asirra</span> Suguitan</strong></span><br style="box-sizing:inherit">Associate Vice Chancellor and Campus Controller<br style="box-sizing:inherit">Business & Financial Services</font><br style="box-sizing:inherit"><font color="#0000ff"><a href="http://bfs.ucr.edu/" style="box-sizing:inherit;background-color:transparent;line-height:inherit" target="_blank">http://bfs.ucr.edu/</a> </font></font></p><p style="box-sizing:inherit;margin:0px 0px 1rem;padding:0px;line-height:1.6;color:rgb(69,90,100)"><font face="arial, sans-serif"><img alt="" height="55" src="https://ci3.googleusercontent.com/mail-sig/AIorK4yTxaofWPaja-2dyHRS3kpaJrxSiFZy3-nW23pwuokN84sCxbCWIejF0CImACFBLTiNID3TfhTmTy9S" width="179" style="box-sizing:inherit;border-style:none;display:inline-block;vertical-align:middle;max-width:100%;height:auto"></font></p></div></div></div></div></div><div><div dir="ltr" class="gmail_signature" data-smartmail="gmail_signature"><div dir="ltr"><p class="MsoNormal" style="margin-bottom:3pt;color:rgb(34,34,34)"><br></p><p class="MsoNormal" style="margin-bottom:3pt;color:rgb(34,34,34)"><br></p><p class="MsoNormal" style="margin-bottom:3pt;color:rgb(34,34,34)"><br></p><p class="MsoNormal" style="margin-bottom:3pt;color:rgb(34,34,34)"><br></p><p class="MsoNormal" style="margin-bottom:3pt;color:rgb(34,34,34)"><br></p></div></div></div><div class="gmail_quote"><div>
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<div style="line-height:150%"><span style="font-size:17px;color:rgb(11,34,126);line-height:150%;font-family:Arial,Helvetica,sans-serif"><span style="font-size:17px;color:rgb(11,34,126);line-height:150%;font-family:Arial,Helvetica,sans-serif"><span style="line-height:150%"><strong>Summer Travel Readiness</strong></span></span></span></div>
<div style="line-height:150%"><span style="color:rgb(0,156,222);line-height:150%">
<em><span style="font-size:16px;line-height:150%">Registration, Pre-Trip Planning, and Travel Resources</span></em></span></div>
<div style="line-height:150%">
<p style="line-height:150%;margin-top:0px;margin-bottom:0px"><span style="font-size:15px;line-height:150%"><strong>UC Away travel registration is required for travel more than 100 miles from campus</strong>. Travel arrangements booked through Concur or ConnexUC are automatically registered (excluding SWABIZ bookings). Travelers are encouraged to submit pre-trip requests, book travel, and register with UC Away (if required) <strong>21 days before international travel</strong> and <strong>14 days before domestic travel</strong>.
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<p style="line-height:150%;margin-top:0px;margin-bottom:0px"><span style="font-size:15px;line-height:150%">The full <a href="https://ucr.benchurl.com/c/l?u=14002DE5&e=1B7E629&c=158834&&t=0&l=152DA2380&email=Yhj5eJcT5vF0Xu1EkKXg8aBanR218rId&seq=1" style="text-decoration:none" target="_blank"><span style="text-decoration:underline;color:rgb(0,0,238)">Summer Travel Readiness announcement</span></a> also includes guidance on travel approvals, required documentation, traveler resources, and tips to help ensure a safe and successful university business trip.</span></p>
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<div style="line-height:150%"><span style="font-size:16px;color:rgb(0,156,222)">
<em>Start with Concept Approval</em></span>
<p style="line-height:150%;margin-top:0px;margin-bottom:0px"><span style="font-size:15px;line-height:150%">The <strong>Concept Approval</strong> process is the primary mechanism our campus uses to evaluate whether proposed external contracts require formal HRMS vetting. This review is not an internal hurdle created
<br>by Procurement Services or Human Resources, but rather a critical compliance safeguard mandated by
<br><strong>UC Regents Policy 5402</strong>.
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<br>Following the proper process helps protect the university from union grievances, contract disputes, and regulatory penalties. When in doubt, submit a <strong>Concept Approval</strong> request and allow HR to determine whether review is required. Attach HR's response to the requisition. <a href="https://ucr.benchurl.com/c/l?u=14004303&e=1B7E629&c=158834&&t=0&l=152DA2380&email=Yhj5eJcT5vF0Xu1EkKXg8aBanR218rId&seq=1" style="text-decoration:none" target="_blank"><span style="text-decoration:underline;color:rgb(0,0,238)">Learn more about Concept Approval here</span></a>.</span></p>
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<table cellspacing="0" cellpadding="0" border="0" width="600" name="tblText" style="width:100%;max-width:600px;float:left;background-color:rgb(3,29,99)" align="left"><tbody><tr><td valign="top" align="left" name="tblCell" style="padding:5px 0px;font-family:Arial,Helvetica,sans-serif;font-size:14px;font-weight:400;color:rgb(56,56,56);text-align:left;word-break:break-word"><div style="line-height:150%"><span style="font-family:Arial,Helvetica,sans-serif;color:rgb(255,255,255);font-size:22px;line-height:150%"> Contracts & Grants </span></div></td></tr></tbody>
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<table name="tblText" style="float:left;width:100%;max-width:600px" width="600" cellspacing="0" cellpadding="0" border="0" align="left"><tbody><tr><td name="tblCell" style="padding:0px 5px;font-family:Arial,Helvetica,sans-serif;font-size:14px;font-weight:400;color:rgb(56,56,56);text-align:left;word-break:break-word;border-width:medium;border-style:none;border-color:currentcolor" valign="top" align="left"><div style="line-height:150%">
<div style="line-height:150%"><span style="font-size:17px;color:rgb(11,34,126);line-height:150%;font-family:Arial,Helvetica,sans-serif"><span style="line-height:150%"><strong>Payroll Certification Progress</strong></span></span><span style="font-size:17px;color:rgb(11,34,126);line-height:150%;font-family:Arial,Helvetica,sans-serif"><span style="line-height:150%"><strong>
<br></strong></span></span></div>
<div style="line-height:150%"><span style="color:rgb(0,156,222);line-height:150%;font-size:16px">
<em><span style="line-height:150%;font-family:Arial,Helvetica,sans-serif"><span style="line-height:150%"><span style="line-height:150%">Tracking Completion Across All Phases</span></span></span></em></span></div>
<div style="line-height:150%">
<p style="margin-top:0px;margin-bottom:0px;line-height:150%"><span style="font-size:15px;line-height:150%">Thank you to departments for your continued efforts to complete Payroll Certifications. Below are the latest completion metrics as of June 19: </span></p>
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<table width="100%" cellspacing="0" cellpadding="0" border="0"><tbody><tr><td align="left" style="border-collapse:collapse;padding:10px 0px"><img src="https://images.benchmarkemail.com/client1411124/image19048186.png" width="450" style="max-width:450px;display:block;border-radius:0px;border-style:none;border-width:0px;border-color:rgba(0,0,0,0)" alt="" border="0" height="149.765625"></td></tr></tbody>
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<table name="tblText" style="float:left;width:100%;max-width:600px" width="600" cellspacing="0" cellpadding="0" border="0" align="left"><tbody><tr><td name="tblCell" style="padding:0px 5px;font-family:Arial,Helvetica,sans-serif;font-size:14px;font-weight:400;color:rgb(56,56,56);text-align:left;word-break:break-word;border-width:medium;border-style:none;border-color:currentcolor" valign="top" align="left"><div style="line-height:150%">
<div style="line-height:150%">
<p style="margin-top:0px;margin-bottom:0px;line-height:150%"><span style="font-size:15px;line-height:150%"><strong>Reminder:</strong> Phase I and II certifications remain past due and should be completed immediately. Departments should continue making progress on Phase III certifications to support compliance and timely financial reporting.</span></p>
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<table cellpadding="0" cellspacing="0" border="0" width="100%" style="width:100%;max-width:600px"><tbody><tr><th valign="top" align="center" style="background-color:rgb(3,29,99)">
<table cellspacing="0" cellpadding="0" border="0" width="600" name="tblText" style="width:100%;max-width:600px;float:left;background-color:rgb(3,29,99)" align="left"><tbody><tr><td valign="top" align="left" name="tblCell" style="padding:5px 0px;font-family:Arial,Helvetica,sans-serif;font-size:14px;font-weight:400;color:rgb(56,56,56);text-align:left;word-break:break-word"><div style="line-height:150%"><span style="font-family:Arial,Helvetica,sans-serif;color:rgb(255,255,255);font-size:22px;line-height:150%"> Financial Services </span></div></td></tr></tbody>
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<table name="tblText" style="float:left;width:100%;max-width:600px" width="600" cellspacing="0" cellpadding="0" border="0" align="left"><tbody><tr><td name="tblCell" style="padding:0px 5px;font-family:Arial,Helvetica,sans-serif;font-size:14px;font-weight:400;color:rgb(56,56,56);text-align:left;word-break:break-word;border-width:medium;border-style:none;border-color:currentcolor" valign="top" align="left"><div style="line-height:150%">
<div style="line-height:150%"><span style="font-size:17px;color:rgb(11,34,126);line-height:150%;font-family:Arial,Helvetica,sans-serif"><span style="line-height:150%"><strong>Fiscal Close</strong></span></span></div>
<div style="line-height:150%">
<p style="margin-top:0px;margin-bottom:0px"><span style="font-size:15px">Fiscal Close activities are underway, and departments should continue focusing on key actions that support an accurate and timely year-end close. </span><span style="font-size:15px">Remaining priority activities include:</span></p>
<ul>
<li style="font-size:14px"><span style="font-size:14px">Process remaining Contract & Grant budget updates and clear project deficits.</span></li>
<li style="font-size:14px"><span style="font-size:14px">Complete year-end purchasing, billing, and departmental transactions before cutoffs.</span></li>
<li style="font-size:14px"><span style="font-size:14px">Review funding, resolve deficits, and prepare for fiscal year rollover.</span></li>
<li style="font-size:14px"><span style="font-size:14px">Complete May ledger reconciliations and certifications in LRSS.</span></li>
<li style="font-size:14px"><span style="font-size:14px">Submit accruals, deferrals, and cost transfers by the published deadlines.</span></li>
</ul>
<p style="margin-top:0px;margin-bottom:0px"><span style="font-size:15px">Visit the <a href="https://ucr.benchurl.com/c/l?u=13FF5778&e=1B7E629&c=158834&&t=0&l=152DA2380&email=Yhj5eJcT5vF0Xu1EkKXg8aBanR218rId&seq=1" style="text-decoration:none" target="_blank"><span style="text-decoration:underline;color:rgb(0,0,238)">FY26 Fiscal Close</span></a> webpage for the latest schedule, guidance, forms, and key contacts.</span></p>
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<table cellspacing="0" cellpadding="0" border="0" style="float:left;width:180px" align="left" width="180" height="200.5"><tbody><tr><td name="bmeImgHolder" width="50%" align="left" valign="middle" height="200.5"><img src="https://images.benchmarkemail.com/client1411124/image19048250.png" width="162" style="max-width:162px;display:block;border-radius:0px" alt="" height="162"></td></tr></tbody>
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<table cellspacing="0" cellpadding="0" border="0" style="float:right;width:360px;word-break:break-word" align="right" width="360"><tbody><tr><td name="tblCell" valign="top" align="left" style="font-family:Arial,Helvetica,sans-serif;font-size:14px;font-weight:normal;color:rgb(56,56,56);text-align:left;word-break:break-word"><div style="line-height:150%"><span style="font-size:17px;line-height:150%;color:rgb(11,34,126)"><strong>Debt Service Payments Posted </strong></span>
<p style="margin-top:0px;margin-bottom:0px"><span style="font-size:15px">Principal and interest debt service payments for <strong>May 2026</strong> capital projects have been posted to the ledger.</span>
<br>
<br></p>
<p style="margin-top:0px;margin-bottom:0px"><span style="font-size:15px">Departments with projects funded through Bonds or the Central Bank should review their ledgers to confirm charges have been recorded correctly. For questions or discrepancies submit a ticket under "General Accounting, Web Recharge, & NCTs."</span></p>
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<table width="600" cellspacing="0" cellpadding="0" border="0" name="blk_spacer" style="width:100%;max-width:600px"><tbody><tr><td style="padding-top:10px;padding-bottom:10px">
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<table width="600" cellspacing="0" cellpadding="0" border="0" name="blk_text" style="width:100%;max-width:600px"><tbody><tr><td>
<table cellpadding="0" cellspacing="0" border="0" width="100%" style="width:100%;max-width:600px"><tbody><tr><th valign="top" align="center" style="background-color:rgb(3,29,99)">
<table cellspacing="0" cellpadding="0" border="0" width="600" name="tblText" style="width:100%;max-width:600px;float:left;background-color:rgb(3,29,99)" align="left"><tbody><tr><td valign="top" align="left" name="tblCell" style="padding:5px 0px;font-family:Arial,Helvetica,sans-serif;font-size:14px;font-weight:400;color:rgb(56,56,56);text-align:left;word-break:break-word"><div style="line-height:150%"><span style="font-family:Arial,Helvetica,sans-serif;color:rgb(255,255,255);font-size:22px;line-height:150%"> Procure to Pay</span></div></td></tr></tbody>
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<table width="600" cellspacing="0" cellpadding="0" border="0" name="blk_text" style="width:100%;max-width:600px"><tbody><tr><td>
<table cellpadding="0" cellspacing="0" border="0" width="100%" style="width:100%;max-width:600px"><tbody><tr><th valign="top" align="center" style="background-color:transparent">
<table cellspacing="0" cellpadding="0" border="0" width="600" name="tblText" style="width:100%;max-width:600px;float:left" align="left"><tbody><tr><td valign="top" align="left" name="tblCell" style="padding:15px 5px;font-family:Arial,Helvetica,sans-serif;font-size:14px;font-weight:400;color:rgb(56,56,56);text-align:left;word-break:break-word"><div style="line-height:150%">
<p style="margin-top:0px;margin-bottom:0px;line-height:150%"><span style="font-size:17px;color:rgb(11,34,126)"><strong><span style="line-height:150%">Procurement Process Improvement Series </span></strong></span></p>
<p style="margin-top:0px;margin-bottom:0px;line-height:150%">Join Procurement Services on <strong>select Fridays from 1:00–1:45 p.m.</strong> for practical, interactive sessions designed to help departments navigate procurement processes more efficiently.</p>
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<table cellspacing="0" cellpadding="0" border="0" style="float:left;width:90px" align="left" width="90" height="126"><tbody><tr><td name="bmeImgHolder" width="50%" align="center" valign="top" height="126"><img src="https://images.benchmarkemail.com/client1411124/image19052229.jpg" width="68" style="max-width:68px;display:block;border-radius:0px" alt="" height="77.59375"></td></tr></tbody>
</table>
<table cellspacing="0" cellpadding="0" border="0" style="float:right;width:180px;word-break:break-word" align="right" width="180"><tbody><tr><td name="tblCell" valign="top" align="left" style="font-family:Arial,Helvetica,sans-serif;font-size:14px;font-weight:normal;color:rgb(56,56,56);text-align:left;word-break:break-word"><div style="line-height:150%"><strong><span style="color:rgb(11,34,126)">Attend the sessions that matter to you.
<br></span></strong>Choose the topics most relevant to your role, or catch up later if you can't attend live.</div></td></tr></tbody>
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<table cellspacing="0" cellpadding="0" border="0" style="float:left;width:90px" align="left" width="90" height="84"><tbody><tr><td name="bmeImgHolder" width="50%" align="center" valign="top" height="84"><img src="https://images.benchmarkemail.com/client1411124/image19052230.jpg" width="72" style="max-width:72px;display:block;border-radius:0px" alt="" height="71.203125"></td></tr></tbody>
</table>
<table cellspacing="0" cellpadding="0" border="0" style="float:right;width:180px;word-break:break-word" align="right" width="180"><tbody><tr><td name="tblCell" valign="top" align="left" style="font-family:Arial,Helvetica,sans-serif;font-size:14px;font-weight:normal;color:rgb(56,56,56);text-align:left;word-break:break-word"><div style="line-height:150%"><span style="color:rgb(11,34,126);line-height:150%"><strong><span style="line-height:150%">View upcoming sessions. </span></strong></span>Visit the <a href="https://ucr.benchurl.com/c/l?u=13FF4F52&e=1B7E629&c=158834&&t=0&l=152DA2380&email=Yhj5eJcT5vF0Xu1EkKXg8aBanR218rId&seq=1" style="text-decoration:none" target="_blank"><span style="text-decoration:underline;color:rgb(0,0,238)">BFS Zoom Events Hub</span></a> to view the full schedule.</div></td></tr></tbody>
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<table cellspacing="0" cellpadding="0" border="0" style="float:left;width:90px" align="left" width="90" height="84"><tbody><tr><td name="bmeImgHolder" width="50%" align="center" valign="top" height="84"><img src="https://images.benchmarkemail.com/client1411124/image19052232.jpg" width="70.4" style="max-width:70.4px;display:block;border-radius:0px" alt="" height="67.984375"></td></tr></tbody>
</table>
<table cellspacing="0" cellpadding="0" border="0" style="float:right;width:180px;word-break:break-word" align="right" width="180"><tbody><tr><td name="tblCell" valign="top" align="left" style="font-family:Arial,Helvetica,sans-serif;font-size:14px;font-weight:normal;color:rgb(56,56,56);text-align:left;word-break:break-word"><div style="line-height:150%"><strong><span style="line-height:150%"><span style="color:rgb(11,34,126);line-height:150%">Missed a session?</span> </span></strong>Presentation materials and recordings are available in the hub or on this <a href="https://ucr.benchurl.com/c/l?u=14004E08&e=1B7E629&c=158834&&t=0&l=152DA2380&email=Yhj5eJcT5vF0Xu1EkKXg8aBanR218rId&seq=1" style="text-decoration:none" target="_blank"><span style="text-decoration:underline;color:rgb(0,0,238)">webpage</span></a>.</div></td></tr></tbody>
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<table cellspacing="0" cellpadding="0" border="0" width="600" name="tblText" style="width:100%;max-width:600px;float:left" align="left"><tbody><tr><td valign="top" align="left" name="tblCell" style="padding:15px 5px;font-family:Arial,Helvetica,sans-serif;font-size:14px;font-weight:400;color:rgb(56,56,56);text-align:left;word-break:break-word"><div style="line-height:150%;text-align:center"><span style="font-size:27px;line-height:150%;color:rgb(40,106,108)"><strong><span style="font-family:'Comic Sans MS','Comic Sans',Arial,sans-serif;line-height:150%">Introducing Oracle Redwood My Receipts</span></strong></span></div></td></tr></tbody>
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<p style="margin-top:0px;margin-bottom:0px;line-height:150%"><span style="font-size:15px;line-height:150%">The new Oracle Redwood My Receipts module will be available in Oracle Financials beginning <strong>July 6, 2026</strong>. </span><span style="font-size:15px;line-height:150%">To support the transition, <strong>live training sessions</strong> will be offered during the week of July 6. Registration details will be shared soon. Department Receivers must complete training before using the new module.</span></p>
<p style="margin-top:0px;margin-bottom:0px;line-height:150%"> </p>
<p style="margin-top:0px;margin-bottom:0px;line-height:150%"><span style="font-size:15px;line-height:150%">The classic My Receipts module will remain available for several weeks during the transition period before being retired.</span></p>
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<div style="line-height:150%"><span style="font-size:17px;color:rgb(11,34,126);line-height:150%;font-family:Arial,Helvetica,sans-serif"><span style="line-height:150%"><strong><span style="line-height:150%">Meet Prosum</span></strong></span></span></div>
<div style="line-height:150%"><span style="color:#009cde"><span style="font-size:16px">
<em>New Small Business Supplier</em></span></span></div>
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<table cellspacing="0" cellpadding="0" border="0" style="float:left;width:285px;word-break:break-word" align="left" width="285"><tbody><tr><td name="tblCell" valign="top" align="left" style="font-family:Arial,Helvetica,sans-serif;font-size:14px;font-weight:normal;color:rgb(56,56,56);text-align:left;word-break:break-word"><div style="line-height:150%"><span style="font-size:15px;line-height:150%">Procurement Services is pleased to welcome <strong>Prosum, Inc.</strong> as a new Small Business supplier for <a href="https://ucr.benchurl.com/c/l?u=1400486D&e=1B7E629&c=158834&&t=0&l=152DA2380&email=Yhj5eJcT5vF0Xu1EkKXg8aBanR218rId&seq=1" style="text-decoration:none" target="_blank"><span style="text-decoration:underline;color:rgb(0,0,238)">temporary employment services</span></a>. In addition to the UCOP systemwide co-primary agreements, Prosum expands UCR's local staffing options in support of the <a href="https://ucr.benchurl.com/c/l?u=140044DE&e=1B7E629&c=158834&&t=0&l=152DA2380&email=Yhj5eJcT5vF0Xu1EkKXg8aBanR218rId&seq=1" style="text-decoration:none" target="_blank"><span style="text-decoration:underline;color:rgb(0,0,238)">UC Small Business First Program</span></a>. </span></div></td></tr></tbody>
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<table cellspacing="0" cellpadding="0" border="0" width="300" name="tblText" style="width:100%;max-width:300px;float:left" align="left"><tbody><tr><td valign="top" align="left" name="tblCell" style="padding:0px 5px;font-family:Arial,Helvetica,sans-serif;font-size:14px;font-weight:400;color:rgb(56,56,56);text-align:left;word-break:break-word"><div style="line-height:150%;text-align:left"><span style="font-size:15px;color:rgb(11,34,126);line-height:150%"><span style="line-height:150%"><strong>Medline Supply Chain Disruption</strong></span> </span></div>
<div style="line-height:150%"><span style="font-size:15px">Medline recently experienced a fire at a Northern California distribution facility that </span>
<br><span style="font-size:15px">may impact product availability and order fulfillment. Departments should anticipate<strong> potential delays or backorders</strong>.</span></div></td></tr></tbody>
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<div style="line-height:150%"><span style="font-size:15px;line-height:150%">Steelcase implemented a <strong>5% price increase</strong> effective June 15, 2026. Departments purchasing furniture through Hyphn should expect updated pricing and plan future purchases accordingly.</span></div></td></tr></tbody>
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<div style="line-height:150%"><span style="font-size:15px;line-height:150%">Recent enhancements to the SCT Change Request and One-Time Payment tools provide <strong>enhanced functionality</strong>, usability, and data accuracy to support processing efficiency. <a href="https://ucr.benchurl.com/c/l?u=140038A3&e=1B7E629&c=158834&&t=0&l=152DA2380&email=Yhj5eJcT5vF0Xu1EkKXg8aBanR218rId&seq=1" style="text-decoration:none" target="_blank"><span style="text-decoration:underline;color:rgb(0,0,238)">Read the full article</span></a>.</span></div></td></tr></tbody>
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<div style="line-height:150%">
<p style="margin-top:0px;margin-bottom:0px;text-align:left"><span style="font-size:15px">The Finance Explore now includes a new <strong>GL Actual Ending Balance</strong> measure, allowing users to calculate cumulative ending balances as of a selected accounting period. </span><span style="font-size:15px"><a href="https://ucr.benchurl.com/c/l?u=140038A4&e=1B7E629&c=158834&&t=0&l=152DA2380&email=Yhj5eJcT5vF0Xu1EkKXg8aBanR218rId&seq=1" style="text-decoration:none" target="_blank"><span style="text-decoration:underline;color:rgb(0,0,238)">Read the full article</span></a>.</span></p>
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