<div dir="ltr"><div class="gmail_quote gmail_quote_container"><div dir="ltr"><div><div><div dir="ltr" class="gmail_signature"><div dir="ltr"><p class="MsoNormal" style="margin:0px 0px 3pt"><span style="font-family:arial,sans-serif;color:rgb(0,0,0)">Dear Colleagues,</span></p><p class="MsoNormal" style="margin:0px 0px 3pt"><span style="color:rgb(0,0,0)"><font face="arial, sans-serif"><br></font></span></p><p style="box-sizing:inherit;margin:0px 0px 1rem;padding:0px;line-height:1.6"><font face="arial, sans-serif"><font color="#000000">The</font><font color="#455a64"> </font><a href="https://ucr.bmeurl.co/13DB2D76" target="_blank">Business & Financial Services (BFS) Insider News</a><font color="#455a64"> </font><font color="#000000">delivers key updates and activities related to financial systems, reports, and business processes that support your work. Please take a few minutes to review the latest edition and share it with your departmental teams as needed.</font></font></p><p style="box-sizing:inherit;margin:0px 0px 1rem;padding:0px;line-height:1.6"><font face="arial, sans-serif"><font color="#000000">Sincerely,<br style="box-sizing:inherit"><br style="box-sizing:inherit"><span style="box-sizing:inherit;line-height:inherit"><strong style="box-sizing:inherit;font-weight:bold;line-height:inherit">Asirra Suguitan</strong></span><br style="box-sizing:inherit">Associate Vice Chancellor and Campus Controller<br style="box-sizing:inherit">Business & Financial Services</font><br style="box-sizing:inherit"><font color="#0000ff"><a href="http://bfs.ucr.edu/" style="box-sizing:inherit;background-color:transparent;line-height:inherit" target="_blank">http://bfs.ucr.edu/</a> </font></font></p><p style="box-sizing:inherit;margin:0px 0px 1rem;padding:0px;line-height:1.6;color:rgb(69,90,100)"><font face="arial, sans-serif"><img alt="" height="55" src="https://ci3.googleusercontent.com/mail-sig/AIorK4yTxaofWPaja-2dyHRS3kpaJrxSiFZy3-nW23pwuokN84sCxbCWIejF0CImACFBLTiNID3TfhTmTy9S" width="179" style="box-sizing:inherit;border-style:none;display:inline-block;vertical-align:middle;max-width:100%;height:auto"></font></p></div></div></div><div><br></div><div><br></div><br><br><br clear="all"></div><div><div dir="ltr" class="gmail_signature" data-smartmail="gmail_signature"><div dir="ltr"><p class="MsoNormal" style="margin-bottom:3pt;color:rgb(34,34,34)"><br></p></div></div></div><div class="gmail_quote"><br><br><div>
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<table width="600" cellspacing="0" cellpadding="0" border="0" name="blk_text" style="width:100%;max-width:600px"><tbody><tr><td>    
<table cellpadding="0" cellspacing="0" border="0" width="100%" style="width:100%;max-width:600px"><tbody><tr><th valign="top" align="center" style="background-color:transparent">    
<table cellspacing="0" cellpadding="0" border="0" width="600" name="tblText" style="width:100%;max-width:600px;float:left" align="left"><tbody><tr><td valign="top" align="left" name="tblCell" style="padding:20px 5px;font-family:Arial,Helvetica,sans-serif;font-size:14px;font-weight:400;color:rgb(56,56,56);text-align:left;word-break:break-word"><div style="line-height:150%"><span style="font-family:Arial,Helvetica,sans-serif;font-size:14px;line-height:150%">Welcome to the latest edition of <strong>BFS Insider News</strong>, featuring important updates, reminders, and resources from across Business & Financial Services.</span></div></td></tr></tbody>    
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<table cellspacing="0" cellpadding="0" border="0" width="600" name="tblText" style="width:100%;max-width:600px;float:left;background-color:rgb(3,29,99)" align="left"><tbody><tr><td valign="top" align="left" name="tblCell" style="padding:5px 0px;font-family:Arial,Helvetica,sans-serif;font-size:14px;font-weight:400;color:rgb(56,56,56);text-align:left;word-break:break-word"><div style="line-height:150%"><span style="font-family:Arial,Helvetica,sans-serif;color:rgb(255,255,255);font-size:22px;line-height:150%"> Contracts & Grants </span></div></td></tr></tbody>    
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<table cellspacing="0" cellpadding="0" style="max-width:600px" width="600" align="center"><tbody><tr><th valign="top" align="center" width="50%">    
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<table cellspacing="0" cellpadding="0" width="100%" style="padding-left:0px;padding-right:0px;padding-top:0px;padding-bottom:0px;border-collapse:separate"><tbody><tr><td valign="top">    
<table width="100%" cellpadding="0" cellspacing="0" border="0"><tbody><tr><td valign="top">    
<table cellspacing="0" cellpadding="0" border="0" width="100%"><tbody><tr><td valign="top" name="tdContainer">    
<table cellspacing="0" cellpadding="0" border="0" style="float:left;width:93px" align="left" width="93" height="75.5"><tbody><tr><td name="bmeImgHolder" width="100" align="left" valign="top" height="75.5"><img src="https://images.benchmarkemail.com/client1411124/image18948854.png" style="max-width:83.7px;display:block;border-radius:0px" alt="people icon green" border="0" width="83.7" height="83.6875"></td></tr></tbody>    
</table>    
<table cellspacing="0" cellpadding="0" border="0" style="float:right;width:187px;word-break:break-word" align="right" width="187"><tbody><tr><td name="tblCell" valign="top" align="left" style="font-family:Arial,Helvetica,sans-serif;font-size:14px;font-weight:normal;color:rgb(56,56,56);text-align:left;word-break:break-word"><div style="line-height:150%"><span style="color:rgb(11,34,126);font-size:17px;line-height:150%"><strong>Payroll Certifications</strong></span></div>    
<div style="line-height:150%"><span style="color:rgb(50,132,50);font-size:16px;line-height:150%"><strong><span style="line-height:150%;font-family:'Arial Narrow',Arial,sans-serif"><span style="line-height:150%">    
<em>Tracking Phase III Certification Progress </em></span></span></strong></span></div></td></tr></tbody>    
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<table width="300" cellspacing="0" cellpadding="0" border="0" name="blk_imagecaption" style="width:100%;max-width:600px"><tbody><tr><td>    
<table cellspacing="0" cellpadding="0" width="100%" style="padding:0px;border-collapse:separate"><tbody><tr><td valign="top">    
<table width="100%" cellpadding="0" cellspacing="0" border="0"><tbody><tr><td valign="top">    
<table cellspacing="0" cellpadding="0" border="0" width="100%"><tbody><tr><td valign="top" name="tdContainer">    
<table cellspacing="0" cellpadding="0" border="0" style="float:left;width:93px" align="left" width="93" height="73.5"><tbody><tr><td name="bmeImgHolder" width="50%" align="left" valign="top" height="73.5"><img src="https://images.benchmarkemail.com/client1411124/image18948862.png" width="83.7" style="max-width:83.7px;display:block;border-radius:0px" alt="dollar sign icon green" height="83.6875"></td></tr></tbody>    
</table>    
<table cellspacing="0" cellpadding="0" border="0" style="float:right;width:187px;word-break:break-word" align="right" width="187"><tbody><tr><td name="tblCell" valign="top" align="left" style="font-family:Arial,Helvetica,sans-serif;font-size:14px;font-weight:normal;color:rgb(56,56,56);text-align:left;word-break:break-word"><div style="line-height:150%"><span style="color:rgb(11,34,126);font-size:17px;line-height:150%"><strong>Sponsored Projects</strong></span></div>    
<div style="line-height:150%"><span style="color:rgb(50,132,50);font-size:16px;line-height:150%;font-family:'Arial Narrow',Arial,sans-serif"><strong><span>    
<em>Award Closeout     
<br>Starts Early</em></span></strong></span></div></td></tr></tbody>    
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<table cellspacing="0" cellpadding="0" style="max-width:600px" width="600" align="center"><tbody><tr><th valign="top" align="center" width="50%">    
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<table width="300" cellspacing="0" cellpadding="0" border="0" name="blk_text" style="width:100%;max-width:600px"><tbody><tr><td>    
<table cellpadding="0" cellspacing="0" border="0" width="100%" style="width:100%;max-width:300px"><tbody><tr><th valign="top" align="center" style="background-color:transparent">    
<table cellspacing="0" cellpadding="0" border="0" width="300" name="tblText" style="width:100%;max-width:300px;float:left" align="left"><tbody><tr><td valign="top" align="left" name="tblCell" style="padding:0px 5px;font-family:Arial,Helvetica,sans-serif;font-size:14px;font-weight:400;color:rgb(56,56,56);text-align:left;word-break:break-word"><div style="line-height:150%">    
<p style="margin-top:0px;margin-bottom:0px;line-height:150%"><span style="line-height:150%">As of May 22, 2026, Phase III Payroll Certifications are 42% complete. <strong>The Phase III PI certification deadline is June 1, 2026</strong>.    
<br>    
<br></span></p>    
<p style="margin-top:0px;margin-bottom:0px;line-height:150%"><span style="line-height:150%">To support campus visibility and timely completion efforts, CFAOs and Payroll Coordinators are receiving weekly Payroll Certification metrics updates for all     
<br>certification phases. </span></p>    
<p style="margin-top:0px;margin-bottom:0px;line-height:150%"> </p>    
<p style="margin-top:0px;margin-bottom:0px;line-height:150%"><span style="line-height:150%">Departments are encouraged to review outstanding certifications to support timely completion and compliance efforts.</span></p>    
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</table></th><th valign="top" align="center" width="50%">    
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<table width="300" cellspacing="0" cellpadding="0" border="0" name="blk_text" style="width:100%;max-width:600px"><tbody><tr><td>    
<table cellpadding="0" cellspacing="0" border="0" width="100%" style="width:100%;max-width:300px"><tbody><tr><th valign="top" align="center" style="background-color:transparent">    
<table cellspacing="0" cellpadding="0" border="0" width="300" name="tblText" style="width:100%;max-width:300px;float:left" align="left"><tbody><tr><td valign="top" align="left" name="tblCell" style="padding:0px 5px;font-family:Arial,Helvetica,sans-serif;font-size:14px;font-weight:400;color:rgb(56,56,56);text-align:left;word-break:break-word"><div style="line-height:150%">    
<p style="margin-top:0px;margin-bottom:0px;line-height:150%">Review sponsored project activity throughout the life of an award to support timely closeout and reduce last-minute corrections.</p>    
<p style="margin-top:0px;margin-bottom:0px;line-height:150%"> </p>    
<p style="margin-top:0px;margin-bottom:0px;line-height:150%">Monitor balances, payroll, cost transfers, invoices, and receivables to ensure charges are appropriate, allowable, and well documented.</p>    
<p style="margin-top:0px;margin-bottom:0px;line-height:150%"> </p>    
<p style="margin-top:0px;margin-bottom:0px;line-height:150%">Early coordination with EMF, PIs, and research administrators helps streamline closeout and support timely reporting. Learn more on the <a href="https://ucr.benchurl.com/c/l?u=13E1B70C&e=1B5869B&c=158834&&t=0&l=150993B67&email=hcRTv%2Fv%2BkTvxAaSPLVE6Rw%3D%3D&seq=1" style="text-decoration:none" target="_blank"><span style="text-decoration:underline;color:rgb(0,0,238);line-height:150%">Award Closeout webpage</span></a>.</p>    
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<table cellspacing="0" cellpadding="0" border="0" width="600" name="tblText" style="width:100%;max-width:600px;float:left;background-color:rgb(3,29,99)" align="left"><tbody><tr><td valign="top" align="left" name="tblCell" style="padding:5px 0px;font-family:Arial,Helvetica,sans-serif;font-size:14px;font-weight:400;color:rgb(56,56,56);text-align:left;word-break:break-word"><div style="line-height:150%"><span style="font-family:Arial,Helvetica,sans-serif;color:rgb(255,255,255);font-size:22px;line-height:150%"> Financial Services </span></div></td></tr></tbody>    
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<div style="line-height:150%"><span style="font-size:17px;color:rgb(11,34,126);line-height:150%;font-family:Arial,Helvetica,sans-serif"><span style="line-height:150%"><strong>Fiscal Close</strong></span></span><span style="font-size:17px;color:rgb(11,34,126);line-height:150%;font-family:Arial,Helvetica,sans-serif"><span style="line-height:150%"><strong>    
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<p style="margin-top:0px;margin-bottom:0px;line-height:150%"><span style="font-size:14px;line-height:150%">BFS is now providing <a href="https://ucr.benchurl.com/c/l?u=13E1B70D&e=1B5869B&c=158834&&t=0&l=150993B67&email=hcRTv%2Fv%2BkTvxAaSPLVE6Rw%3D%3D&seq=1" style="text-decoration:none" target="_blank"><span style="text-decoration:underline;color:rgb(0,0,238)">weekly Fiscal Close updates</span></a> to help departments stay informed on upcoming deadlines, process updates, reminders, and support resources.</span></p>    
<p style="margin-top:0px;margin-bottom:0px;line-height:150%"><span style="font-size:14px;line-height:150%">    
<br>At the latest Fiscal Close Office Hours session, several high-touch activities continued to generate discussion and questions from departments, including payroll correction workflows, Concur expense visibility, recharge timing, FICA adjustment tracking, and payroll reporting and documentation resources. BFS will continue evaluating opportunities to enhance communication, improve transparency, strengthen reporting tools, and streamline processes in these areas to better support departments.</span></p>    
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<div style="line-height:150%"><strong><span style="font-size:17px;color:rgb(11,34,126)">Additional Office Hours </span></strong></div>    
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<p style="margin-top:0px;margin-bottom:0px"><span>Fiscal Close Office Hours are scheduled for <strong>Wednesday, June 3</strong> from 1–2 pm </span></p>    
<p style="margin-top:0px;margin-bottom:0px"><span><strong>Thursday, June 18</strong> from 2–3 pm  </span></p>    
<p style="margin-top:0px;margin-bottom:0px"><span>Zoom Link: <a href="https://ucr.benchurl.com/c/l?u=13E1B70E&e=1B5869B&c=158834&&t=0&l=150993B67&email=hcRTv%2Fv%2BkTvxAaSPLVE6Rw%3D%3D&seq=1" style="text-decoration:none" target="_blank"><span style="text-decoration:underline;color:rgb(0,0,238)">https://ucr.zoom.us/j/95091586921</span></a></span></p>    
<p style="margin-top:0px;margin-bottom:0px"> </p>    
<p style="margin-top:0px;margin-bottom:0px"><span>If you miss a Fiscal Close Office Hours session — or would like to revisit the discussion — recordings, presentation materials, and additional resources are available on the <a href="https://ucr.benchurl.com/c/l?u=13E1B70F&e=1B5869B&c=158834&&t=0&l=150993B67&email=hcRTv%2Fv%2BkTvxAaSPLVE6Rw%3D%3D&seq=1" style="text-decoration:none" target="_blank"><span style="text-decoration:underline;color:rgb(0,0,238)">Fiscal Close webpage</span></a>.</span></p>    
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<table cellspacing="0" cellpadding="0" border="0" width="600" name="tblText" style="width:100%;max-width:600px;float:left;background-color:rgb(3,29,99)" align="left"><tbody><tr><td valign="top" align="left" name="tblCell" style="padding:5px 0px;font-family:Arial,Helvetica,sans-serif;font-size:14px;font-weight:400;color:rgb(56,56,56);text-align:left;word-break:break-word"><div style="line-height:150%"><span style="font-family:Arial,Helvetica,sans-serif;color:rgb(255,255,255);font-size:22px;line-height:150%"> Procure to Pay</span></div></td></tr></tbody>    
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<div style="line-height:150%"><span style="font-size:17px;line-height:150%;color:rgb(11,34,126)"><strong>New Initiative!!</strong></span></div>    
<div style="line-height:150%"><span style="color:rgb(0,156,222);font-size:16px;line-height:150%">    
<em><strong>Stronger </strong><span style="color:rgb(56,56,56);line-height:150%">partnerships. </span><strong>Smarter </strong><span style="color:rgb(56,56,56);line-height:150%">insights. </span><strong>Better </strong><span style="color:rgb(56,56,56);line-height:150%">outcomes for campus.    
<br></span></em></span>Procurement Services is strengthening partnerships with campus departments through Department Business Reviews, a new initiative focused on collaboration, transparency, and strategic support. These ongoing meetings provide opportunities to review procurement trends, purchasing activity, operational priorities, and upcoming initiatives while supporting a more strategic and service-oriented approach aligned with each department’s research, teaching, and operational needs. </div>    
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<p style="margin-top:0px;margin-bottom:0px"> </p>    
<p style="margin-top:0px;margin-bottom:0px">Discussions may include procurement cycle times, self service purchasing orders, managed versus unmanaged spend, supplier performance, payment methods, and sourcing opportunities, while also creating space for Procurement Services to more deeply understand each department’s operational priorities, challenges, and long-term goals. The reviews are intended to help identify meaningful ways Procurement Services can better support department strategy, operational growth, and future initiatives.</p>    
<p style="margin-top:0px;margin-bottom:0px"> </p>    
<p style="margin-top:0px;margin-bottom:0px">Participating departments for the initial rollout have already been identified as part of this year’s engagement plan. The initiative reflects a continued commitment to customer service, partnership, operational excellence, and data-informed decision making. Meetings will continue with departments across campus in both recurring and annual formats as part of ongoing campus engagement efforts.</p>    
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<div style="line-height:150%"><span style="font-size:17px;line-height:150%;color:rgb(11,34,126)"><strong>Labviva Experience</strong></span></div>    
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<em><span style="line-height:150%"><span>    
<em>Supporting Users Through Smarter Procurement </em></span></span></em></span></div>    
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<table width="100%" cellpadding="0" cellspacing="0" border="0"><tbody><tr><td valign="top">    
<table cellspacing="0" cellpadding="0" border="0" width="100%"><tbody><tr><td valign="top" name="tdContainer">    
<table cellspacing="0" cellpadding="0" border="0" style="float:right;width:285px" align="right" width="285" height="210"><tbody><tr><td name="bmeImgHolder" width="50%" align="center" valign="middle" height="210"><a href="https://ucr.benchurl.com/c/l?u=13E1B710&e=1B5869B&c=158834&&t=0&l=150993B67&email=hcRTv%2Fv%2BkTvxAaSPLVE6Rw%3D%3D&seq=1" target="_blank"><img src="https://images.benchmarkemail.com/client1411124/image18933906.jpg" style="max-width:270.8px;display:block;border-radius:36px" alt="labviva process flow image" border="0" width="270.8" height="168.234375"></a></td></tr></tbody>    
</table>    
<table cellspacing="0" cellpadding="0" border="0" style="float:left;width:285px;word-break:break-word" align="left" width="285"><tbody><tr><td name="tblCell" valign="top" align="left" style="font-family:Arial,Helvetica,sans-serif;font-size:14px;font-weight:normal;color:rgb(56,56,56);text-align:left;word-break:break-word"><div style="line-height:150%">Labviva was demonstrated at the April     
<br>User Group meeting as a tool planned     
<br>for <strong>future adoption</strong> at UCR to help streamline purchasing through an enhanced punchout catalog experience. The platform uses AI-powered search and product comparison tools to help users locate items faster, compare suppliers, and simplify the requisition process while centralizing supplier access and pricing in one location.</div></td></tr></tbody>    
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<table width="600" cellspacing="0" cellpadding="0" border="0" name="blk_text" style="width:100%;max-width:600px"><tbody><tr><td>    
<table cellpadding="0" cellspacing="0" border="0" width="100%" style="width:100%;max-width:600px"><tbody><tr><th valign="top" align="center" style="background-color:rgb(245,245,245)">    
<table cellspacing="0" cellpadding="0" border="0" width="600" name="tblText" style="width:100%;max-width:600px;float:left;background-color:rgb(245,245,245)" align="left"><tbody><tr><td valign="top" align="left" name="tblCell" style="padding:10px 5px;font-family:Arial,Helvetica,sans-serif;font-size:14px;font-weight:400;color:rgb(56,56,56);text-align:left;word-break:break-word"><div style="line-height:150%">    
<p style="margin-top:0px;margin-bottom:0px">Implementation planning and timelines will be developed in partnership with UCOP, with additional information and formal rollout plans to be communicated as they become available.</p>    
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<table cellspacing="0" cellpadding="0" border="0" width="100%" style="min-width:1px"><tbody><tr><td><span></span></td></tr></tbody>    
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<table width="600" cellspacing="0" cellpadding="0" border="0" name="blk_image" style="width:100%;max-width:600px"><tbody><tr><td>    
<table width="100%" cellspacing="0" cellpadding="0" border="0"><tbody><tr><td align="center" style="border-collapse:collapse;padding:0px 5px"><img src="https://images.benchmarkemail.com/client1411124/image18930809.png" width="584.1" style="max-width:584.1px;display:block;border-radius:0px;border-style:none;border-width:0px;border-color:transparent" alt="decorative image with computer, coffee mug and plant" border="0" height="259.1875"></td></tr></tbody>    
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</table></div><div id="m_-3642045405454395623m_-3681680871667552287dv_21">    
<table name="blk_text" width="600" cellspacing="0" cellpadding="0" border="0" style="width:100%;max-width:600px"><tbody><tr><td style="border:none">    
<table width="100%" cellspacing="0" cellpadding="0" border="0" style="width:100%;max-width:600px"><tbody><tr><th valign="top" align="center" style="border:none">    
<table name="tblText" style="float:left;width:100%;max-width:600px" width="600" cellspacing="0" cellpadding="0" border="0" align="left"><tbody><tr><td name="tblCell" style="padding:0px 5px;font-family:Arial,Helvetica,sans-serif;font-size:14px;font-weight:400;color:rgb(56,56,56);text-align:left;word-break:break-word;border-width:medium;border-style:none;border-color:currentcolor" valign="top" align="left"><div style="line-height:150%">    
<div style="line-height:150%">    
<p style="margin-top:0px;margin-bottom:0px">Procurement Services is relaunching the Procurement Process Improvement Series this June. Running biweekly through September, the series will provide practical guidance, policy clarity, and process improvement strategies based on campus feedback and common procurement challenges.    
<br>    
<br></p>    
<p style="margin-top:0px;margin-bottom:0px"><strong>Sessions will be held on select Fridays from 1:00–1:45 p.m.</strong> Topics include procurement forms, events & catering, University Card programs, office supplies & copiers, third-party risk management, RFP strategies, supplier and contract strategy, and capital equipment procurement.</p>    
<p style="margin-top:0px;margin-bottom:0px"> </p>    
<p style="margin-top:0px;margin-bottom:0px">View upcoming sessions through the BFS Zoom Events Hub:<span style="color:rgb(0,0,238)"> <span style="text-decoration:underline"><a href="https://ucr.benchurl.com/c/l?u=13E1B711&e=1B5869B&c=158834&&t=0&l=150993B67&email=hcRTv%2Fv%2BkTvxAaSPLVE6Rw%3D%3D&seq=1" style="color:rgb(0,0,238);text-decoration:underline" target="_blank">https://ucr.zoom.us/ze/hub/bfs</a></span></span></p>    
</div>    
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<table width="600" cellspacing="0" cellpadding="0" border="0" name="blk_divider" style="width:100%;max-width:600px"><tbody><tr><td style="padding:20px 0px">    
<table cellspacing="0" cellpadding="0" border="0" width="100%" style="border-top:1px solid rgb(225,225,225);min-width:1px"><tbody><tr><td><span></span></td></tr></tbody>    
</table></td></tr></tbody>    
</table></div><div id="m_-3642045405454395623m_-3681680871667552287dv_9">    
<table name="blk_text" width="600" cellspacing="0" cellpadding="0" border="0" style="width:100%;max-width:600px"><tbody><tr><td style="border:none">    
<table width="100%" cellspacing="0" cellpadding="0" border="0" style="width:100%;max-width:600px"><tbody><tr><th valign="top" align="center" style="border:none">    
<table name="tblText" style="float:left;width:100%;max-width:600px" width="600" cellspacing="0" cellpadding="0" border="0" align="left"><tbody><tr><td name="tblCell" style="padding:0px 5px;font-family:Arial,Helvetica,sans-serif;font-size:14px;font-weight:400;color:rgb(56,56,56);text-align:left;word-break:break-word;border-width:medium;border-style:none;border-color:currentcolor" valign="top" align="left"><div style="line-height:150%">    
<div style="line-height:150%"><span style="color:#0b227e"><span style="font-size:17px"><strong>Procurement Reminders & Quick Tips</strong></span></span></div>    
<div style="line-height:150%">    
<p style="margin-top:0px;margin-bottom:0px"><span style="font-size:16px;color:rgb(0,156,222)">    
<em>Oracle Procurement Enhancements</em></span></p>    
<p style="margin-top:0px;margin-bottom:0px">As part of Release 26B, the Classic Purchase Requisitions infotile in Oracle PROD was retired and Redwood Self Service Procurement (RSSP) is now the default requisition module for campus users.    
<br>    
<br></p>    
<p style="margin-top:0px;margin-bottom:0px">To help users become more familiar with the latest changes, a short demo video was released highlighting new functionality, visual enhancements, improved search capabilities, cart editing features, billing updates, and workflow improvements included in Release 26B. Campus users are encouraged to watch the video to become familiar with the updated RSSP experience. </p>    
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<table width="600" cellspacing="0" cellpadding="0" border="0" name="blk_button" style="width:100%;max-width:600px"><tbody><tr><td width="20"></td><td align="center">    
<table cellspacing="0" cellpadding="0" border="0" width="100%"><tbody><tr><td height="20"></td></tr><tr><td align="center">    
<table cellspacing="0" cellpadding="0" border="0" align="center" style="border-collapse:separate"><tbody><tr><td style="border-radius:5px;border-width:0px;border-style:none;border-color:transparent;background-color:rgb(3,29,99);text-align:center;font-family:Arial,Helvetica,sans-serif;font-size:14px;padding:10px 45px;font-weight:bold;border-collapse:separate;word-break:break-word"><span style="font-family:Arial,Verdana;font-size:14px;color:#ffffff"><a style="color:#ffffff;text-decoration:none" href="https://ucr.benchurl.com/c/l?u=13E1B712&e=1B5869B&c=158834&&t=0&l=150993B67&email=hcRTv%2Fv%2BkTvxAaSPLVE6Rw%3D%3D&seq=1" target="_blank">Click Here to Watch the Release 26B Demo Video</a></span></td></tr></tbody>    
</table></td></tr><tr><td height="20"></td></tr></tbody>    
</table></td><td width="20"></td></tr></tbody>    
</table></div><div id="m_-3642045405454395623m_-3681680871667552287dv_27">    
<table width="600" cellspacing="0" cellpadding="0" border="0" name="blk_divider" style="width:100%;max-width:600px"><tbody><tr><td style="padding:20px 0px">    
<table cellspacing="0" cellpadding="0" border="0" width="100%" style="border-top:1px solid rgb(225,225,225);min-width:1px"><tbody><tr><td><span></span></td></tr></tbody>    
</table></td></tr></tbody>    
</table></div><div id="m_-3642045405454395623m_-3681680871667552287dv_4">    
<table width="600" cellspacing="0" cellpadding="0" border="0" name="blk_text" style="width:100%;max-width:600px"><tbody><tr><td>    
<table cellpadding="0" cellspacing="0" border="0" width="100%" style="width:100%;max-width:600px"><tbody><tr><th valign="top" align="center" style="background-color:transparent">    
<table cellspacing="0" cellpadding="0" border="0" width="600" name="tblText" style="width:100%;max-width:600px;float:left" align="left"><tbody><tr><td valign="top" align="left" name="tblCell" style="padding:10px 5px;font-family:Arial,Helvetica,sans-serif;font-size:14px;font-weight:400;color:rgb(56,56,56);text-align:left;word-break:break-word"><div style="line-height:150%">    
<p style="text-align:left;margin-top:0px;margin-bottom:0px">The following items continue to be common contributors to processing delays:</p>    
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<table width="600" cellspacing="0" cellpadding="0" border="0" name="blk_imagecaption" style="width:100%;max-width:600px"><tbody><tr><td>    
<table cellspacing="0" cellpadding="0" width="100%" style="padding:10px 0px;border-collapse:separate"><tbody><tr><td valign="top">    
<table width="100%" cellpadding="0" cellspacing="0" border="0"><tbody><tr><td valign="top">    
<table cellspacing="0" cellpadding="0" border="0" width="100%"><tbody><tr><td valign="top" name="tdContainer">    
<table cellspacing="0" cellpadding="0" border="0" style="float:left;width:193px" align="left" width="193" height="127"><tbody><tr><td name="bmeImgHolder" width="50%" align="center" valign="middle" height="127"><img src="https://images.benchmarkemail.com/client1411124/image18934723.jpg" width="130.4" style="max-width:130.4px;display:block;border-radius:0px" alt="" height="123.1875"></td></tr></tbody>    
</table>    
<table cellspacing="0" cellpadding="0" border="0" style="float:right;width:387px;word-break:break-word" align="right" width="387"><tbody><tr><td name="tblCell" valign="top" align="left" style="font-family:Arial,Helvetica,sans-serif;font-size:14px;font-weight:normal;color:rgb(56,56,56);text-align:left;word-break:break-word"><div style="line-height:150%">    
<p style="margin-top:0px;margin-bottom:0px"><span style="font-size:16px;color:rgb(0,156,222)">    
<em>Conflict of Interest Reminder</em></span></p>    
<p style="margin-top:0px;margin-bottom:0px">Review Conflict of Interest (COI) requirements when engaging independent contractors and outside service providers. Ensure disclosures, approvals, and the <a href="https://ucr.benchurl.com/c/l?u=13E1B713&e=1B5869B&c=158834&&t=0&l=150993B67&email=hcRTv%2Fv%2BkTvxAaSPLVE6Rw%3D%3D&seq=1" style="text-decoration:none" target="_blank"><span style="text-decoration:underline;color:rgb(0,0,238)"><span>Independent Contractor Conflict of Interest Form</span></span></a> are completed before services begin. </p>    
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<table width="600" cellspacing="0" cellpadding="0" border="0" name="blk_divider" style="width:100%;max-width:600px"><tbody><tr><td style="padding:10px 20px">    
<table cellspacing="0" cellpadding="0" border="0" width="100%" style="border-top:1px solid rgb(225,225,225);min-width:1px"><tbody><tr><td><span></span></td></tr></tbody>    
</table></td></tr></tbody>    
</table></div><div id="m_-3642045405454395623m_-3681680871667552287dv_57">    
<table width="600" cellspacing="0" cellpadding="0" border="0" name="blk_imagecaption" style="width:100%;max-width:600px"><tbody><tr><td>    
<table cellspacing="0" cellpadding="0" width="100%" style="padding:10px 0px;border-collapse:separate"><tbody><tr><td valign="top">    
<table width="100%" cellpadding="0" cellspacing="0" border="0"><tbody><tr><td valign="top">    
<table cellspacing="0" cellpadding="0" border="0" width="100%"><tbody><tr><td valign="top" name="tdContainer">    
<table cellspacing="0" cellpadding="0" border="0" style="float:left;width:193px" align="left" width="193" height="106"><tbody><tr><td name="bmeImgHolder" width="50%" align="center" valign="middle" height="106"><img src="https://images.benchmarkemail.com/client1411124/image18934731.jpg" style="max-width:124.3px;display:block;border-radius:0px" alt="" border="0" width="124.3" height="114.21875"></td></tr></tbody>    
</table>    
<table cellspacing="0" cellpadding="0" border="0" style="float:right;width:387px;word-break:break-word" align="right" width="387"><tbody><tr><td name="tblCell" valign="top" align="left" style="font-family:Arial,Helvetica,sans-serif;font-size:14px;font-weight:normal;color:rgb(56,56,56);text-align:left;word-break:break-word"><div style="line-height:150%">    
<p style="margin-top:0px;margin-bottom:0px"><span style="font-size:16px;color:rgb(0,156,222)">    
<em><span>Include Complete Documentation</span></em></span></p>    
<p style="margin-top:0px;margin-bottom:0px">Include all supporting documentation on requisitions, including quotes, proposals, completed forms, approvals, and relevant email communications. Complete documentation helps reduce processing delays and follow-up questions.</p>    
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<table width="600" cellspacing="0" cellpadding="0" border="0" name="blk_divider" style="width:100%;max-width:600px"><tbody><tr><td style="padding:10px 20px">    
<table cellspacing="0" cellpadding="0" border="0" width="100%" style="border-top:1px solid rgb(225,225,225);min-width:1px"><tbody><tr><td><span></span></td></tr></tbody>    
</table></td></tr></tbody>    
</table></div><div id="m_-3642045405454395623m_-3681680871667552287dv_54">    
<table width="600" cellspacing="0" cellpadding="0" border="0" name="blk_imagecaption" style="width:100%;max-width:600px"><tbody><tr><td>    
<table cellspacing="0" cellpadding="0" width="100%" style="padding:10px 0px;border-collapse:separate"><tbody><tr><td valign="top">    
<table width="100%" cellpadding="0" cellspacing="0" border="0"><tbody><tr><td valign="top">    
<table cellspacing="0" cellpadding="0" border="0" width="100%"><tbody><tr><td valign="top" name="tdContainer">    
<table cellspacing="0" cellpadding="0" border="0" style="float:left;width:193px" align="left" width="193" height="127"><tbody><tr><td name="bmeImgHolder" width="50%" align="center" valign="middle" height="127"><img src="https://images.benchmarkemail.com/client1411124/image18934748.jpg" width="122.4" style="max-width:122.4px;display:block;border-radius:0px" alt="" height="120.6875"></td></tr></tbody>    
</table>    
<table cellspacing="0" cellpadding="0" border="0" style="float:right;width:387px;word-break:break-word" align="right" width="387"><tbody><tr><td name="tblCell" valign="top" align="left" style="font-family:Arial,Helvetica,sans-serif;font-size:14px;font-weight:normal;color:rgb(56,56,56);text-align:left;word-break:break-word"><div style="line-height:150%">    
<p style="margin-top:0px;margin-bottom:0px"><span style="font-size:16px;color:rgb(0,156,222)">    
<em><span>Use the Supplier Contact Form</span></em></span></p>    
<p style="margin-top:0px;margin-bottom:0px">Use this form to provide supplier and department contact information related to the PO. Access the form directly in the module, complete all applicable fields, and attach it to the requisition to ensure the professional buyer responsible for creating the PO has the necessary contact information.</p>    
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<table width="600" cellspacing="0" cellpadding="0" border="0" name="blk_divider" style="width:100%;max-width:600px"><tbody><tr><td style="padding:10px 20px">    
<table cellspacing="0" cellpadding="0" border="0" width="100%" style="border-top:1px solid rgb(225,225,225);min-width:1px"><tbody><tr><td><span></span></td></tr></tbody>    
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<table cellspacing="0" cellpadding="0" width="100%" style="padding:10px 0px;border-collapse:separate"><tbody><tr><td valign="top">    
<table width="100%" cellpadding="0" cellspacing="0" border="0"><tbody><tr><td valign="top">    
<table cellspacing="0" cellpadding="0" border="0" width="100%"><tbody><tr><td valign="top" name="tdContainer">    
<table cellspacing="0" cellpadding="0" border="0" style="float:left;width:193px" align="left" width="193" height="106"><tbody><tr><td name="bmeImgHolder" width="50%" align="center" valign="middle" height="106"><img src="https://images.benchmarkemail.com/client1411124/image18934753.jpg" width="119.3" style="max-width:119.3px;display:block;border-radius:0px" alt="" height="119.296875"></td></tr></tbody>    
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<table cellspacing="0" cellpadding="0" border="0" style="float:right;width:387px;word-break:break-word" align="right" width="387"><tbody><tr><td name="tblCell" valign="top" align="left" style="font-family:Arial,Helvetica,sans-serif;font-size:14px;font-weight:normal;color:rgb(56,56,56);text-align:left;word-break:break-word"><div style="line-height:150%">    
<p style="margin-top:0px;margin-bottom:0px"><span style="font-size:16px;color:rgb(0,156,222)">    
<em><span>Receive Purchase Orders Promptly</span></em></span></p>    
<p style="margin-top:0px;margin-bottom:0px">Receive purchase orders in Oracle as soon as goods or services are received and verified. Delays in receiving POs can delay invoice processing and result in follow-up outreach from Accounts Payable.</p>    
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<table cellspacing="0" cellpadding="0" border="0" width="100%" style="border-top:1px solid rgb(225,225,225);min-width:1px"><tbody><tr><td><span></span></td></tr></tbody>    
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</table></div><div id="m_-3642045405454395623m_-3681680871667552287dv_36">    
<table width="600" cellspacing="0" cellpadding="0" border="0" name="blk_text" style="width:100%;max-width:600px"><tbody><tr><td>    
<table cellpadding="0" cellspacing="0" border="0" width="100%" style="width:100%;max-width:600px"><tbody><tr><th valign="top" align="center" style="background-color:rgb(3,29,99)">    
<table cellspacing="0" cellpadding="0" border="0" width="600" name="tblText" style="width:100%;max-width:600px;float:left;background-color:rgb(3,29,99)" align="left"><tbody><tr><td valign="top" align="left" name="tblCell" style="padding:5px 0px;font-family:Arial,Helvetica,sans-serif;font-size:14px;font-weight:400;color:rgb(56,56,56);text-align:left;word-break:break-word"><div style="line-height:150%"><span style="font-family:Arial,Helvetica,sans-serif;color:rgb(255,255,255);font-size:22px;line-height:150%"> Travel & Entertainment</span></div></td></tr></tbody>    
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<table name="blk_text" width="600" cellspacing="0" cellpadding="0" border="0" style="width:100%;max-width:600px"><tbody><tr><td style="border:none">    
<table width="100%" cellspacing="0" cellpadding="0" border="0" style="width:100%;max-width:600px"><tbody><tr><th valign="top" align="center" style="border:none">    
<table name="tblText" style="float:left;width:100%;max-width:600px" width="600" cellspacing="0" cellpadding="0" border="0" align="left"><tbody><tr><td name="tblCell" style="padding:0px 5px;font-family:Arial,Helvetica,sans-serif;font-size:14px;font-weight:400;color:rgb(56,56,56);text-align:left;word-break:break-word;border-width:medium;border-style:none;border-color:currentcolor" valign="top" align="left"><div style="line-height:150%">    
<div style="line-height:150%"><span style="color:#0b227e"><span style="font-size:17px"><strong>Concur Reporting Enhancement    
<br></strong></span></span><span style="font-size:16px;color:rgb(0,156,222)">    
<em>Improved COA Visibility</em></span></div>    
<div style="line-height:150%">    
<p style="margin-top:0px;margin-bottom:0px">Beginning May 20, the <strong>Concur Expense Details</strong> report available in iReport will now display Report Header Chart of Accounts (COA) values at the Expense Report level. This enhancement provides improved visibility into expense coding and supports more efficient review and reconciliation activities.</p>    
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<table width="600" cellspacing="0" cellpadding="0" border="0" name="blk_divider" style="width:100%;max-width:600px"><tbody><tr><td style="padding:20px 0px">    
<table cellspacing="0" cellpadding="0" border="0" width="100%" style="border-top:1px solid rgb(225,225,225);min-width:1px"><tbody><tr><td><span></span></td></tr></tbody>    
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<table name="blk_text" width="600" cellspacing="0" cellpadding="0" border="0" style="width:100%;max-width:600px"><tbody><tr><td style="border:none">    
<table width="100%" cellspacing="0" cellpadding="0" border="0" style="width:100%;max-width:600px"><tbody><tr><th valign="top" align="center" style="border:none">    
<table name="tblText" style="float:left;width:100%;max-width:600px" width="600" cellspacing="0" cellpadding="0" border="0" align="left"><tbody><tr><td name="tblCell" style="padding:0px 5px;font-family:Arial,Helvetica,sans-serif;font-size:14px;font-weight:400;color:rgb(56,56,56);text-align:left;word-break:break-word;border-width:medium;border-style:none;border-color:currentcolor" valign="top" align="left"><div style="line-height:150%">    
<div style="line-height:150%"><span style="color:#0b227e"><span style="font-size:17px"><strong>UC Travel Webinars</strong></span></span></div>    
<div style="line-height:150%">    
<p style="margin-top:0px;margin-bottom:0px"><span style="font-size:16px;color:rgb(0,156,222)">    
<em>Still Time to Register</em></span></p>    
<p style="margin-top:0px;margin-bottom:0px"><span>There is still time to register for the <a href="https://ucr.benchurl.com/c/l?u=13E1B714&e=1B5869B&c=158834&&t=0&l=150993B67&email=hcRTv%2Fv%2BkTvxAaSPLVE6Rw%3D%3D&seq=1" style="text-decoration:none" target="_blank"><span style="text-decoration:underline;color:rgb(0,0,238)">UC Systemwide Travel Program’s 2026 Spring Travel Sessions</span></a>. These webinars are designed to help travelers and arrangers better navigate the     
<br>UC travel program, understand available benefits, and learn practical booking strategies and tips. Topics include Southwest Airlines updates, the UC travel ecosystem, negotiated travel perks, and guidance for booking hotels and rental cars.</span></p>    
<p style="margin-top:0px;margin-bottom:0px"> </p>    
<p style="margin-top:0px;margin-bottom:0px"><span><strong>Spring Sessions</strong></span></p>    
<ul>    
    
<li><span><strong>May 15 | 11:30 a.m.</strong> –     
<em>Southwest Airlines Updates & UC Contract Benefits (Recorded)</em></span></li>    
    
<li><span><strong>May 28 | 11:00 a.m.</strong> –     
<em>Deconstructing the UC Travel Ecosystem</em></span></li>    
    
<li><span><strong>June 4 | 11:00 a.m.</strong> –     
<em>Benefits & Perks of UC-Negotiated Contracts</em></span></li>    
    
<li><span><strong>June 5 | 11:30 a.m.</strong> –     
<em>Booking Car/Hotel Only (No Airfare)</em></span></li>    
</ul>    
<p style="margin-top:0px;margin-bottom:0px"><span><strong>Note: </strong>These webinars are geared towards individuals using the Travel Portal in ConnexxUC. Additionally, previous webinars and additional travel resources are also available in the <a href="https://ucr.benchurl.com/c/l?u=13E1B715&e=1B5869B&c=158834&&t=0&l=150993B67&email=hcRTv%2Fv%2BkTvxAaSPLVE6Rw%3D%3D&seq=1" style="text-decoration:none" target="_blank"><span style="text-decoration:underline;color:rgb(0,0,238)">Travel Portal Video Library</span></a>. </span></p>    
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<br>900 University Ave., Riverside, CA , 92521 </span>    
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