<div dir="ltr"><div class="gmail_quote gmail_quote_container"><div dir="ltr"><div class="gmail_quote"><div dir="ltr" class="gmail_attr"><div dir="ltr" class="gmail_signature"><div dir="ltr"><p>Dear Colleagues,</p><p>The <a href="https://ucr.bmeurl.co/13C33B43" target="_blank">Business & Financial Services (BFS) Insider News</a> delivers key updates and activities related to financial systems, reports, and <span>business</span> processes that support your work. Please take a few minutes to review the latest edition and share it with your departmental teams as needed.</p><p>Sincerely,<br><br><strong>Asirra Suguitan</strong><br>Associate Vice Chancellor and Campus Controller<br><span>Business</span> & Financial Services<br><a aria-label="Link http://bfs.ucr.edu/" id="m_766623774702326364m_9058773578697971417m_4068937382225814636m_1317658476645947107gmail-menurddj" href="http://bfs.ucr.edu/" rel="noreferrer noopener" title="http://bfs.ucr.edu/" target="_blank">http://bfs.ucr.edu/</a> </p><p><img src="cid:ii_ml8mkac90" alt="image" width="100" height="30" style="margin-right:0px"></p></div></div></div><br><div>
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<p style="margin-top:0px;margin-bottom:0px;line-height:150%"><span style="color:#00629b"><span style="font-size:17px"><strong>Upcoming BFS User Group Meeting!</strong></span></span></p>
<p style="margin-top:0px;margin-bottom:0px;line-height:150%">Don’t miss the next <strong>Business & Financial Services User Group Meeting </strong>on <strong>April 30, 2026, from 10:00 AM to 11:30 AM</strong>, featuring essential updates on Financial Services, Contracts & Grants, and Procure to Pay. You can join the session directly via <a href="https://ucr.benchurl.com/c/l?u=13C33DB5&e=1B3C8ED&c=158834&&t=0&l=14B7E750B&email=2t7Xr6x2XFpp%2BUIDrRoSh0GdDiZrsknn&seq=1" style="text-decoration:none" target="_blank">Zoom</a> (Webinar ID: 975 0562 2691) or participate by phone at +1 669 219 2599.</p>
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<li style="font-size:15px;line-height:150%"><span style="font-size:15px;line-height:150%">Phase I (7/1/23–6/30/24): <strong>90% complete</strong></span></li>
<li style="font-size:15px;line-height:150%"><span style="font-size:15px;line-height:150%">Phase II (7/1/24–6/30/25): <strong>81</strong><strong>% complete</strong></span></li>
<li style="font-size:15px;line-height:150%"><span style="font-size:15px;line-height:150%">Phase III (7/1/25-12/31/25): <strong>0% Complete</strong></span></li>
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<br></strong>Email <a href="mailto:emf@ucr.edu" target="_blank">emf@ucr.edu</a><strong> </strong>for support.</span></span></div>
<div style="line-height:150%"> </div>
<div style="line-height:150%"><span style="font-size:15px;line-height:150%">For Phase I, 835 of 927 certifications have been completed (90%), and 804 of 988 Phase II certifications have been completed (81%), representing an overall certification rate of <strong>86%</strong>, with the remainder still pending department or PI review.<span style="color:rgb(198,146,20)"><strong> </strong></span></span></div>
<div style="line-height:150%"> </div>
<div style="line-height:150%"><span style="font-size:15px;line-height:150%;color:rgb(0,0,0)"><strong>Phase III Payroll Certifications due dates: </strong></span></div>
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<li><span style="font-size:15px;line-height:150%;color:rgb(0,0,0)">Coordinators review due by May 15, 2026 </span></li>
<li><span style="font-size:15px;line-height:150%;color:rgb(0,0,0)">PI Certification due by June 1, 2026</span></li>
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<div style="line-height:150%"><span style="font-size:17px;color:rgb(0,0,0);line-height:150%"><span style="line-height:150%"><strong>Award Closeout Overview Updates </strong></span></span></div>
<div style="line-height:150%"><span style="font-size:15px">The Awards Closeout Website (<a href="https://ucr.benchurl.com/c/l?u=13C33DB6&e=1B3C8ED&c=158834&&t=0&l=14B7E750B&email=2t7Xr6x2XFpp%2BUIDrRoSh0GdDiZrsknn&seq=1" style="text-decoration:none" target="_blank">link</a>), Forms & Resources (<a href="https://ucr.benchurl.com/c/l?u=13C33DB7&e=1B3C8ED&c=158834&&t=0&l=14B7E750B&email=2t7Xr6x2XFpp%2BUIDrRoSh0GdDiZrsknn&seq=1" style="text-decoration:none" target="_blank">link</a>), training materials (<a href="https://ucr.benchurl.com/c/l?u=13C33DB8&e=1B3C8ED&c=158834&&t=0&l=14B7E750B&email=2t7Xr6x2XFpp%2BUIDrRoSh0GdDiZrsknn&seq=1" style="text-decoration:none" target="_blank">link</a>), and the Award Closeout Certification Form (<a href="https://ucr.benchurl.com/c/l?u=13C33DB9&e=1B3C8ED&c=158834&&t=0&l=14B7E750B&email=2t7Xr6x2XFpp%2BUIDrRoSh0GdDiZrsknn&seq=1" style="text-decoration:none" target="_blank">link</a>) have all been updated ahead of the Phase III Certification period which became live on 04/15/2026. </span></div>
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<table cellspacing="0" cellpadding="0" border="0" style="float:left;width:187px" align="left" width="187" height="210.85226440429688"><tbody><tr><td name="bmeImgHolder" width="50%" align="left" valign="middle" height="210.85226440429688"><img src="https://images.benchmarkemail.com/client1411124/image18818981.png" style="max-width:590px;display:block;border-radius:0px" alt="decorative image of desk with computer and calendar" height="168.59375" border="0" width="187"></td></tr></tbody>
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<table cellspacing="0" cellpadding="0" border="0" style="float:right;width:373px;word-break:break-word" align="right" width="373"><tbody><tr><td name="tblCell" valign="top" align="left" style="font-family:Arial,Helvetica,sans-serif;font-size:14px;font-weight:normal;color:rgb(56,56,56);text-align:left;word-break:break-word"><div style="line-height:150%">
<p style="margin-top:0px;margin-bottom:0px;line-height:150%"><span style="color:#00629b"><span style="font-size:17px"><strong>Upcoming Fiscal Close Office Hours!</strong></span></span></p>
<p style="margin-top:0px;margin-bottom:0px;line-height:150%">Don’t miss the <strong>Fiscal Close Office Hours (FY26)</strong> on <strong>Wednesday, May 13, 2026</strong>, from <strong>10:30 AM to 11:30 AM</strong>.</p>
<p style="margin-top:0px;margin-bottom:0px;line-height:150%"> </p>
<p style="margin-top:0px;margin-bottom:0px;line-height:150%">This session is designed to assist with navigation and answer questions regarding the FY26 year-end close, including key deadlines, department action items, and essential reference materials. You can join the session directly via <a href="https://ucr.benchurl.com/c/l?u=13C5326F&e=1B3C8ED&c=158834&&t=0&l=14B7E750B&email=2t7Xr6x2XFpp%2BUIDrRoSh0GdDiZrsknn&seq=1" style="text-decoration:none" target="_blank">Zoom</a> (Webinar ID: 950 91586 921) or participate by phone at +1 669 219 2599.</p>
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<table width="100%" cellspacing="0" cellpadding="0" border="0" style="width:100%;max-width:600px"><tbody><tr><th valign="top" align="center" style="border:none">
<table name="tblText" style="float:left;width:100%;max-width:600px" width="600" cellspacing="0" cellpadding="0" border="0" align="left"><tbody><tr><td name="tblCell" style="padding:20px 5px;font-family:Arial,Helvetica,sans-serif;font-size:14px;font-weight:400;color:rgb(56,56,56);text-align:left;word-break:break-word;border:none" valign="top" align="left"><div style="line-height:150%">
<div style="line-height:150%"><span style="font-size:17px;line-height:150%"><strong>Web Recharge Updates</strong></span></div>
<div style="line-height:150%">
<em><span style="color:rgb(0,0,238)"><strong>Billing Descriptions Resolved </strong></span></em></div>
<div style="line-height:150%">The issue regarding inaccurate billing descriptions transferring from Web Recharge to the General Ledger has been successfully resolved. Standardized and accurate descriptions will now appear correctly across all financial reports to ensure better transparency.</div>
<div style="line-height:150%"> </div>
<div style="line-height:150%"><span style="color:rgb(0,0,238)">
<em><strong>Credit Memos for Mass Billing</strong></em></span></div>
<div style="line-height:150%">The technical issue preventing the processing of credit memos against web recharge orders entered via mass billing has been successfully resolved. Users can now apply credits to these specific orders without encountering previous system errors. This fix ensures that all mass-billed transactions now can be adjusted appropriately.</div>
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<table cellspacing="0" cellpadding="0" width="100%" style="padding-left:20px;padding-right:20px;padding-top:10px;padding-bottom:10px;border-collapse:separate"><tbody><tr><td valign="top">
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<table cellspacing="0" cellpadding="0" border="0" width="100%"><tbody><tr><td valign="top" name="tdContainer">
<table cellspacing="0" cellpadding="0" border="0" style="float:right;width:180px" align="right" width="180" height="293.9204406738281"><tbody><tr><td name="bmeImgHolder" width="280" align="center" valign="middle" height="293.9204406738281"><img src="https://images.benchmarkemail.com/client1411124/image18827632.png" style="max-width:383px;display:block;border-radius:117px" alt="Decorative graphic with calendar and calculator with shadow infront of orange circle. " height="176.2357940673828" border="0" width="180"></td></tr></tbody>
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<table cellspacing="0" cellpadding="0" border="0" style="float:left;width:360px;word-break:break-word" align="left" width="360"><tbody><tr><td name="tblCell" valign="top" align="left" style="font-family:Arial,Helvetica,sans-serif;font-size:14px;font-weight:normal;color:rgb(56,56,56);text-align:left;word-break:break-word"><div style="line-height:150%"><span><strong>Short-term Investment Pool (STIP) interest</strong></span></div>
<div style="line-height:150%"><span style="color:rgb(0,0,238)">
<em><span><strong>Contract & Grant Awards</strong></span></em></span></div>
<div style="line-height:150%">Budgeting for <strong>FY24 and FY25 STIP interest has been completed for projects ending in "098"</strong> in PPM within the March 2026 (2026-03) accounting period.</div>
<div style="line-height:150%"> </div>
<div style="line-height:150%">Looking ahead, <strong>FY26 interest </strong>for the first and second quarters (Q1 & Q2) will be budgeted in the <strong>April Accounting Period</strong> (2026-04), followed by the third quarter (Q3) in the <strong>May Accounting Period</strong> (2026-05).</div>
<div style="line-height:150%"> </div>
<div style="line-height:150%">Moving forward, all STIP interest will be budgeted quarterly during the month immediately following the end of each quarter.</div></td></tr></tbody>
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<table name="tblText" style="float:left;width:100%;max-width:600px" width="600" cellspacing="0" cellpadding="0" border="0" align="left"><tbody><tr><td name="tblCell" style="padding:20px 5px;font-family:Arial,Helvetica,sans-serif;font-size:14px;font-weight:400;color:rgb(56,56,56);text-align:left;word-break:break-word;border:none" valign="top" align="left"><div style="line-height:150%">
<div style="line-height:150%"><span style="font-size:17px;line-height:150%"><strong>Updated Manual NCT Forms</strong></span></div>
<div style="line-height:150%">
<em><span style="color:rgb(0,0,238)"><strong>Non-Payroll Cost Transfer</strong></span></em></div>
<div style="line-height:150%">Updated Manual NCT forms have been uploaded to the <a href="https://ucr.benchurl.com/c/l?u=13C53270&e=1B3C8ED&c=158834&&t=0&l=14B7E750B&email=2t7Xr6x2XFpp%2BUIDrRoSh0GdDiZrsknn&seq=1" style="text-decoration:none" target="_blank">BFS website</a> and are now available for use. These new forms incorporate helpful total fields for both "transfer from" and "transfer to" amounts to streamline the documentation process. To ensure accurate and efficient processing, please verify that debits and credits net to zero for each line of the cost transfer form.</div>
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<table cellspacing="0" cellpadding="0" border="0" width="100%"><tbody><tr><td valign="top" name="tdContainer">
<table cellspacing="0" cellpadding="0" border="0" style="float:left;width:180px" align="left" width="180" height="214.44601440429688"><tbody><tr><td name="bmeImgHolder" width="187" align="center" valign="middle" height="214.44601440429688"><img src="https://images.benchmarkemail.com/client1411124/image18827637.png" width="180" style="max-width:375px;display:block;border-radius:117px" alt="Decorative graphic with calendar and calculator with shadow infront of orange circle. " height="178.55113220214844"></td></tr></tbody>
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<table cellspacing="0" cellpadding="0" border="0" style="float:right;width:360px;word-break:break-word" align="right" width="360"><tbody><tr><td name="tblCell" valign="top" align="left" style="font-family:Arial,Helvetica,sans-serif;font-size:14px;font-weight:normal;color:rgb(56,56,56);text-align:left;word-break:break-word"><div style="line-height:150%"><span style="font-size:17px;line-height:150%"><strong>Manual Payroll Cost Transfers (MPCT)</strong></span></div>
<div style="line-height:150%"><span style="color:rgb(0,0,238)">
<em><span><strong>Updated Guidance & Materials</strong></span></em></span></div>
<div style="line-height:150%">
<p style="margin-top:0px;margin-bottom:0px">The guidance and related artifacts for manual cost transfers have been updated.</p>
<p style="margin-top:0px;margin-bottom:0px"> </p>
<p style="margin-top:0px;margin-bottom:0px">Please note that the Manual Salary Cost Transfer (MSCT) has been renamed to <strong>Manual Payroll Cost Transfer (MPCT)</strong>. This updated naming convention more accurately reflects the scope of these transactions, which include all payroll‑related expenses, not salaries only.</p>
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<table width="100%" cellspacing="0" cellpadding="0" border="0" style="width:100%;max-width:600px"><tbody><tr><th valign="top" align="center" style="border:none">
<table name="tblText" style="float:left;width:100%;max-width:600px" width="600" cellspacing="0" cellpadding="0" border="0" align="left"><tbody><tr><td name="tblCell" style="padding:0px 5px;font-family:Arial,Helvetica,sans-serif;font-size:14px;font-weight:400;color:rgb(56,56,56);text-align:left;word-break:break-word;border:none" valign="top" align="left"><div style="line-height:150%">
<div style="line-height:150%">The following updates have been completed:</div>
<div style="line-height:150%">
<ul>
<li>The <a href="https://ucr.benchurl.com/c/l?u=13C802D7&e=1B3C8ED&c=158834&&t=0&l=14B7E750B&email=2t7Xr6x2XFpp%2BUIDrRoSh0GdDiZrsknn&seq=1" style="text-decoration:none" target="_blank">guidance document</a> has been revised to reflect the new MPCT terminology and includes additional content to clarify previously communicated requirements.</li>
<li>The <a href="https://ucr.benchurl.com/c/l?u=13C802D8&e=1B3C8ED&c=158834&&t=0&l=14B7E750B&email=2t7Xr6x2XFpp%2BUIDrRoSh0GdDiZrsknn&seq=1" style="text-decoration:none" target="_blank">request form</a> has been updated to incorporate additional guidance, including input from Extramural Funds Management (EMF).</li>
<li>The <a href="https://ucr.benchurl.com/c/l?u=13C802D9&e=1B3C8ED&c=158834&&t=0&l=14B7E750B&email=2t7Xr6x2XFpp%2BUIDrRoSh0GdDiZrsknn&seq=1" style="text-decoration:none" target="_blank">Pre‑Journal Template</a> has been revised to align with new and clarified requirements for MPCT submission.</li>
</ul>
<div>For further questions, please review the MPCT <a href="https://ucr.benchurl.com/c/l?u=13C802DA&e=1B3C8ED&c=158834&&t=0&l=14B7E750B&email=2t7Xr6x2XFpp%2BUIDrRoSh0GdDiZrsknn&seq=1" style="text-decoration:none" target="_blank">webpage</a> or reach out to <a href="mailto:UCRPayroll@ucr.edu" target="_blank">UCRPayroll@ucr.edu</a>.</div>
</div>
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<table width="600" cellspacing="0" cellpadding="0" border="0" name="blk_imagecaption" style="width:100%;max-width:600px"><tbody><tr><td>
<table cellspacing="0" cellpadding="0" width="100%" style="padding:10px;border-collapse:separate"><tbody><tr><td valign="top">
<table width="100%" cellpadding="0" cellspacing="0" border="0"><tbody><tr><td valign="top">
<table cellspacing="0" cellpadding="0" border="0" width="100%"><tbody><tr><td valign="top" name="tdContainer">
<table cellspacing="0" cellpadding="0" border="0" style="float:left;width:187px" align="left" width="187" height="235.44033813476562"><tbody><tr><td name="bmeImgHolder" width="50%" align="center" valign="middle" height="235.44033813476562"><img src="https://images.benchmarkemail.com/client1411124/image18827678.jpg" style="max-width:900px;display:block;border-radius:24px" alt="Decorative image with the text "Oracle" showing a redwood style background. " border="0" height="100.79544830322266" width="187"></td></tr></tbody>
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<table cellspacing="0" cellpadding="0" border="0" style="float:right;width:373px;word-break:break-word" align="right" width="373"><tbody><tr><td name="tblCell" valign="top" align="left" style="font-family:Arial,Helvetica,sans-serif;font-size:14px;font-weight:normal;color:rgb(56,56,56);text-align:left;word-break:break-word"><div style="line-height:150%"><span style="font-size:17px;line-height:150%"><strong>Oracle Updates</strong></span></div>
<div style="line-height:150%"><span style="color:rgb(0,0,238);font-size:15px"><strong>
<em>Redwood Style</em></strong></span></div>
<div style="line-height:150%">Oracle Purchasing, Receiving, and Supplier Registration modules are scheduled to be migrated to the new Redwood Style interface to improve the user experience.</div>
<div style="line-height:150%"> </div>
<div style="line-height:150%">Please join us for the upcoming <span><a rel="noopener" href="https://ucr.benchurl.com/c/l?u=13C546D7&e=1B3C8ED&c=158834&&t=0&l=14B7E750B&email=2t7Xr6x2XFpp%2BUIDrRoSh0GdDiZrsknn&seq=1" target="_blank">User Group Meeting</a> on April 30th, where we will share specific implementation timelines for this transition. This session will provide essential details on what to expect as we modernize our procurement tools across the system. </span></div></td></tr></tbody>
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<div style="line-height:150%"><span style="color:#000000"><span style="font-size:17px"><strong>Purchase Order</strong></span></span></div>
<div style="line-height:150%"><span style="font-size:15px;color:rgb(0,0,238)">
<em><span style="line-height:150%"><strong>Receiver Field</strong></span></em></span></div>
<div style="line-height:150%">The Receiver field is now a required entry on all Purchase Orders to ensure workflow accuracy. This update corrects a previous setting where the field was optional, which triggered erroneous "Receipt Required" notifications to the assigned buyer. By designating a specific receiver, you ensure that automated system alerts are routed to the correct individual for timely processing.</div>
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<table cellspacing="0" cellpadding="0" border="0" width="100%"><tbody><tr><td valign="top" name="tdContainer">
<table cellspacing="0" cellpadding="0" border="0" style="float:right;width:193px" align="right" width="193" height="299.928955078125"><tbody><tr><td name="bmeImgHolder" width="187" align="center" valign="middle" height="299.928955078125"><img src="https://images.benchmarkemail.com/client1411124/image18827659.png" style="max-width:339px;display:block;border-radius:0px" alt="Screen capture of PO with Budget Date circled in red. " border="0" height="120.68181610107422" width="193"></td></tr></tbody>
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<table cellspacing="0" cellpadding="0" border="0" style="float:left;width:387px;word-break:break-word" align="left" width="387"><tbody><tr><td name="tblCell" valign="top" align="left" style="font-family:Arial,Helvetica,sans-serif;font-size:14px;font-weight:normal;color:rgb(56,56,56);text-align:left;word-break:break-word"><div style="line-height:150%"><span style="font-size:17px;line-height:150%"><strong>PO Change Orders</strong></span></div>
<div style="line-height:150%"><span style="color:rgb(0,0,238);font-size:15px">
<em><span style="line-height:150%"><strong>Budget Date within Project Start/End Dates</strong></span></em></span></div>
<div style="line-height:150%">When issuing a change order with updated funding distributions, you must <strong>ensure the budget date on the PO line remains within the active project’s start and end dates</strong>.</div>
<div style="line-height:150%"> </div>
<div style="line-height:150%">
<em>For instance, if a project begins on April 1, 2026, any earlier budget date must be updated to fall after that start date to avoid system conflicts. </em></div>
<div style="line-height:150%"> </div>
<div style="line-height:150%">Failure to align these dates will prevent encumbrance entries from posting, leading to significant errors and payment delays during invoice processing.</div></td></tr></tbody>
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<table cellspacing="0" cellpadding="0" border="0" style="float:left;width:187px" align="left" width="187" height="155.9658966064453"><tbody><tr><td name="bmeImgHolder" width="50%" align="center" valign="middle" height="155.9658966064453"><img src="https://images.pexels.com/photos/18105/pexels-photo.jpg" style="max-width:177.7px;display:block;border-radius:0px" alt="" border="0" width="177.7" height="118.46590423583984"></td></tr></tbody>
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<p style="margin-top:0px;margin-bottom:0px;line-height:150%"><span style="font-size:17px;line-height:150%"><strong>Lenovo Outlines Steps to
<br>Mitigate IT Market Volatility </strong></span></p>
<p style="margin-top:0px;margin-bottom:0px;line-height:150%">To help mitigate IT market volatility through 2026, Lenovo and UC Procurement have released a strategic briefing focused on reducing cost exposure and managing supply risks through standardized configurations and proactive forecasting.</p>
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<div style="line-height:150%">You can now access the <a href="https://ucr.benchurl.com/c/l?u=13C33CA1&e=1B3C8ED&c=158834&&t=0&l=14B7E750B&email=2t7Xr6x2XFpp%2BUIDrRoSh0GdDiZrsknn&seq=1" style="text-decoration:none" target="_blank">session recording</a> and <a href="https://ucr.benchurl.com/c/l?u=13C33CA2&e=1B3C8ED&c=158834&&t=0&l=14B7E750B&email=2t7Xr6x2XFpp%2BUIDrRoSh0GdDiZrsknn&seq=1" style="text-decoration:none" target="_blank">presentation slide deck</a> to learn how to navigate these multi-year hardware cycles effectively.</div>
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<table name="tblText" style="float:left;width:100%;max-width:600px" width="600" cellspacing="0" cellpadding="0" border="0" align="left"><tbody><tr><td name="tblCell" style="padding:0px 5px;font-family:Arial,Helvetica,sans-serif;font-size:14px;font-weight:400;color:rgb(56,56,56);text-align:left;word-break:break-word;border:none" valign="top" align="left"><div style="line-height:150%">
<div style="line-height:150%"><span style="color:#000000"><span style="font-size:17px"><strong>Classic Purchase Requisition Module</strong></span></span></div>
<div style="line-height:150%"><span style="font-size:15px;color:rgb(0,0,238)">
<em><span style="line-height:150%"><strong>Permanent Retirement Date</strong></span></em></span></div>
<div style="line-height:150%">The Classic Purchase Requisitions module is scheduled for permanent retirement on <strong>May 16, 2026</strong>.</div>
<div style="line-height:150%"> </div>
<div style="line-height:150%">Following this date, the Redwood Self Service Procurement module will become the default interface for all purchase requisitions. We encourage users who haven't yet, to begin using the Redwood module now to ensure a smooth transition before the classic version is no longer available. </div>
<div style="line-height:150%"> </div>
<div style="line-height:150%">Training resources are available on the BFS Training Resources Page (<a href="https://ucr.benchurl.com/c/l?u=13C33C8D&e=1B3C8ED&c=158834&&t=0&l=14B7E750B&email=2t7Xr6x2XFpp%2BUIDrRoSh0GdDiZrsknn&seq=2" style="text-decoration:none" target="_blank">link</a>) by searching RSSP or by retaking any of the applicable web based training courses (<a href="https://ucr.benchurl.com/c/l?u=13C54458&e=1B3C8ED&c=158834&&t=0&l=14B7E750B&email=2t7Xr6x2XFpp%2BUIDrRoSh0GdDiZrsknn&seq=1" style="text-decoration:none" target="_blank">link</a>). </div>
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