<div dir="ltr"><div class="gmail_quote gmail_quote_container"><div dir="ltr"><div><div dir="ltr" class="gmail_signature"><div dir="ltr"><p class="MsoNormal" style="margin-bottom:3pt"><span style="color:rgb(0,0,0);font-family:arial,sans-serif">Dear Colleagues,</span></p><p class="MsoNormal" style="margin-bottom:3pt"><span style="color:rgb(0,0,0);font-family:arial,sans-serif"><br></span></p><p style="box-sizing:inherit;margin:0px 0px 1rem;padding:0px;line-height:1.6"><font face="arial, sans-serif"><font color="#000000">The</font><font color="#455a64"> </font><a href="https://ucr.bmeurl.co/13452E89" target="_blank">Business & Financial Services (BFS) Insider News</a><font color="#455a64"> </font><font color="#000000">delivers key updates and activities related to financial systems, reports, and business processes that support your work. Please take a few minutes to review the latest edition and share it with your departmental teams as needed.</font></font></p><p style="box-sizing:inherit;margin:0px 0px 1rem;padding:0px;line-height:1.6"><font face="arial, sans-serif"><font color="#000000">Sincerely,<br style="box-sizing:inherit"><br style="box-sizing:inherit"><span style="box-sizing:inherit;line-height:inherit"><strong style="box-sizing:inherit;font-weight:bold;line-height:inherit">Asirra Suguitan</strong></span><br style="box-sizing:inherit">Associate Vice Chancellor and Campus Controller<br style="box-sizing:inherit">Business & Financial Services</font><br style="box-sizing:inherit"><font color="#0000ff"><a href="http://bfs.ucr.edu/" style="box-sizing:inherit;background-color:transparent;line-height:inherit" target="_blank">http://bfs.ucr.edu/</a> </font></font></p><p style="box-sizing:inherit;margin:0px 0px 1rem;padding:0px;line-height:1.6;color:rgb(69,90,100)"><font face="arial, sans-serif"><img alt="" height="55" src="https://ci3.googleusercontent.com/mail-sig/AIorK4yTxaofWPaja-2dyHRS3kpaJrxSiFZy3-nW23pwuokN84sCxbCWIejF0CImACFBLTiNID3TfhTmTy9S" width="179" style="box-sizing:inherit;border-style:none;display:inline-block;vertical-align:middle;max-width:100%;height:auto"><br><br></font></p></div></div></div><div class="gmail_quote"><br><br><div>
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<table cellspacing="0" cellpadding="0" border="0" width="600" name="tblText" style="width:100%;max-width:600px;float:left" align="left"><tbody><tr><td valign="top" align="left" name="tblCell" style="padding:20px 0px;font-family:Arial,Helvetica,sans-serif;font-size:14px;font-weight:400;color:rgb(56,56,56);text-align:left;word-break:break-word"><div style="line-height:150%">Welcome to the latest edition of <strong>BFS Insider News</strong>, where we share key updates from Contracts & Grants, Financial Services, Procure to Pay, Travel & Entertainment, and more!</div></td></tr></tbody>
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<table cellspacing="0" cellpadding="0" border="0" style="float:right;width:387px;word-break:break-word" align="right" width="387"><tbody><tr><td name="tblCell" valign="top" align="left" style="font-family:Arial,Helvetica,sans-serif;font-size:14px;font-weight:normal;color:rgb(56,56,56);text-align:left;word-break:break-word"><div style="line-height:150%">Hello UCR Community! I’m Jeremy Meadows, UC Riverside’s new <strong>Chief Procurement Officer (CPO)</strong>. I’m honored to join UCR and excited to collaborate with you to enhance and optimize our campus procurement operations.
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<p style="margin:0px;font-size:14px;line-height:150%;color:rgb(34,34,34);font-family:Arial,Helvetica,sans-serif;white-space:normal;background-color:rgb(255,255,255)">My background spans consulting, healthcare, and higher education procurement, with a focus on building efficient, transparent, and service‑oriented organizations. <span style="line-height:150%">Over the past three years, I’ve managed UC’s Systemwide Strategic Sourcing Centers of Excellence—covering IT, Life Sciences, Facilities, Revenue Generation, and Professional Services. </span></p>
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<div style="line-height:150%"><span style="font-size:14px;line-height:150%;color:rgb(56,56,56)"><span style="line-height:150%">At UCR, my vision for Procurement centers on three core principles:
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<div style="line-height:150%"><span style="line-height:150%"><span style="color:rgb(181,131,21);font-size:15px;line-height:150%"><strong>Partnership</strong></span> –
<em>We are here to support you. My goal is to streamline purchasing processes to make it easier for faculty, staff, and researchers to access the goods and services they need to succeed.</em></span></div>
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<div><span style="color:rgb(181,131,21);line-height:150%;font-size:15px"><strong>Stewardship</strong></span> –
<em>As a public university, we have a responsibility to be excellent stewards of our resources. We’ll focus on strategic sourcing to ensure we achieve the best value for every dollar spent—maximizing our impact across academics, research, and campus life.</em></div>
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<div style="line-height:150%"><span><span style="color:rgb(181,131,21);font-size:15px;line-height:150%"><strong>Innovation</strong></span> –
<em>We will leverage technology and best practices to increase efficiency, improve compliance, and sustainability while promoting diverse spending initiatives.
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<br></strong>In my first few months, I plan to listen and learn—to better understand the unique challenges and opportunities across our schools and departments. Your feedback is vital to shaping where we go next. Please take a few minutes to complete this brief survey by <strong>Friday, December 12.</strong> </span></div></td></tr></tbody>
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<p style="margin-top:0px;margin-bottom:0px;line-height:150%"><span style="font-size:14px">UCR’s commitment to academic excellence and community impact is truly inspiring. I look forward to helping build a best-in-class procurement function that supports the entire Highlander community.</span>
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<p style="margin-top:0px;margin-bottom:0px;line-height:150%"><span style="font-size:14px">Have ideas, questions, or feedback? <span>My door is always open, and I encourage you to share your ideas and feedback on how Procurement Services can better support your needs.</span></span>
<br>
<br></p>
<p style="margin-top:0px;margin-bottom:0px;line-height:150%"><span style="font-size:15px;color:rgb(0,0,0)"><strong><span style="font-family:Arial,Helvetica,sans-serif;line-height:150%">Go Highlanders!</span></strong></span>
<br><strong><span style="font-family:Arial,Helvetica,sans-serif;line-height:150%"><span style="font-size:15px;color:rgb(0,0,0)">Jeremy Meadows</span>
<br></span></strong></p>
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<table cellspacing="0" cellpadding="0" border="0" style="float:left;width:290px;word-break:break-word" align="left" width="290"><tbody><tr><td name="tblCell" valign="top" align="left" style="font-family:Arial,Helvetica,sans-serif;font-size:14px;font-weight:normal;color:rgb(56,56,56);text-align:left;word-break:break-word"><div style="line-height:150%"><span style="font-size:15px;line-height:150%"><span style="font-size:25px"><strong><span style="color:rgb(195,59,77)">You're Invited: </span></strong></span>
<br><span style="font-size:25px"><strong><span style="color:rgb(195,59,77)">Meet Our New CPO
<br></span></strong></span><strong>
<br></strong>Enjoy a donut, sip some coffee,
<br>and stop by to say hello!
<br>
<br><span style="line-height:150%;font-size:16px"><strong>TUESDAY, DECEMBER 2</strong></span></span></div>
<div style="line-height:150%"><span style="font-size:15px"><strong>9:00–10:00 AM
<br></strong><strong>Hinderaker Hall </strong>
<em>(front walkway)</em></span></div></td></tr></tbody>
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<table cellspacing="0" cellpadding="0" border="0" style="float:left;width:193px" align="left" width="193" height="150"><tbody><tr><td name="bmeImgHolder" width="193" align="center" valign="middle" height="150"><a href="https://ucr.benchurl.com/c/l?u=13452EB6&e=1AB51E2&c=158834&&t=0&l=140710788&email=huTSExHnx%2Bl0Xu1EkKXg8aBanR218rId&seq=1" target="_blank"><img src="https://images.benchmarkemail.com/client1411124/image18330295.png" width="135.1" style="max-width:135.1px;display:block;border-radius:0px" alt="Click to watch!"></a></td></tr></tbody>
</table>
<table cellspacing="0" cellpadding="0" border="0" style="float:right;width:387px;word-break:break-word" align="right" width="387"><tbody><tr><td name="tblCell" valign="top" align="left" style="font-family:Arial,Helvetica,sans-serif;font-size:14px;font-weight:normal;color:rgb(56,56,56);text-align:left;word-break:break-word"><div style="line-height:150%"><span style="line-height:150%"><span style="font-size:16px;line-height:150%;font-family:Arial,Helvetica,sans-serif;color:rgb(0,0,0)"><strong>Thank you for joining us!</strong></span>
<br></span>
<p style="margin-top:0px;margin-bottom:0px"><span style="font-size:14px">We recently hosted the November User Group and covered important updates across BFS functions. </span><span style="font-size:14px">If you missed it —
<br>or want a deeper dive — you can:</span></p>
<p style="margin-top:0px;margin-bottom:0px"><span style="font-size:14px">
<br><a href="https://ucr.benchurl.com/c/l?u=13452EB6&e=1AB51E2&c=158834&&t=0&l=140710788&email=huTSExHnx%2Bl0Xu1EkKXg8aBanR218rId&seq=2" style="text-decoration:none" target="_blank"><span style="text-decoration:underline;color:rgb(0,0,238)">Watch the User Group recording</span></a></span></p>
<p style="margin-top:0px;margin-bottom:0px"><a href="https://ucr.benchurl.com/c/l?u=13452EB7&e=1AB51E2&c=158834&&t=0&l=140710788&email=huTSExHnx%2Bl0Xu1EkKXg8aBanR218rId&seq=1" style="text-decoration:none" target="_blank"><span style="text-decoration:underline;color:rgb(0,0,238)">View the full presentation deck</span></a> </p>
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<table cellpadding="0" cellspacing="0" border="0" width="100%" style="width:100%;max-width:600px"><tbody><tr><th valign="top" align="center" style="background-color:transparent;height:51px">
<table cellspacing="0" cellpadding="0" border="0" width="600" name="tblText" style="width:100%;max-width:600px;float:left" align="left"><tbody><tr><td valign="top" align="left" name="tblCell" style="padding:10px 0px;font-family:Arial,Helvetica,sans-serif;font-size:14px;font-weight:400;color:rgb(56,56,56);text-align:left;word-break:break-word"><div style="line-height:150%;text-align:left">The deck includes detailed screen shots, status charts, and step-by-step guidance.</div></td></tr></tbody>
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<table name="tblText" style="float:left;width:100%;max-width:600px" width="600" cellspacing="0" cellpadding="0" border="0" align="left"><tbody><tr><td name="tblCell" style="padding:20px 10px;font-family:Arial,Helvetica,sans-serif;font-size:14px;font-weight:400;color:rgb(56,56,56);text-align:left;word-break:break-word;border:none" valign="top" align="left"><div style="line-height:150%">
<div><span style="font-size:14px;color:rgb(56,56,56);line-height:150%"><span style="font-size:14px;color:rgb(56,56,56);line-height:150%"><span style="font-size:16px;color:rgb(0,0,0)"><strong>Payroll Certifications </strong></span></span></span><span style="font-size:16px"><strong>— Status & Upcoming Enhancements</strong></span></div>
<div>
<ul>
<li style="font-size:14px"><span style="font-size:14px;color:rgb(56,56,56);line-height:150%">Phase I <span>(7/1/23–6/30/24): <strong>83% complete</strong></span></span></li>
<li style="font-size:14px"><span style="font-size:14px;color:rgb(56,56,56);line-height:150%">Phase II <span>(7/1/24–6/30/25): <strong>7% complete</strong></span></span></li>
</ul>
<div><span style="font-size:14px;color:rgb(56,56,56);line-height:150%"><span>All Phase II certifications should be completed <strong>before Winter Break</strong>. Additionally, tool enhancements are on the way:
<br></span></span></div>
<ul>
<li style="line-height:150%"><span><span>Auto-inclusion of Co-PIs (Sponsor Code 5400)</span></span></li>
<li style="line-height:150%"><span><span>Email reminders to Coordinators & PIs </span></span></li>
<li style="line-height:150%"><span><span>Admin job code listing for Cost Notes review</span></span></li>
</ul>
<div style="line-height:150%">A campus communication will be sent once these enhancements go live.</div>
</div>
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<table width="100%" cellspacing="0" cellpadding="0" border="0" style="width:100%;max-width:600px"><tbody><tr><th valign="top" align="center" style="border:none;height:341px">
<table name="tblText" style="float:left;width:100%;max-width:600px" width="600" cellspacing="0" cellpadding="0" border="0" align="left"><tbody><tr><td name="tblCell" style="padding:0px;font-family:Arial,Helvetica,sans-serif;font-size:14px;font-weight:400;color:rgb(56,56,56);text-align:left;word-break:break-word;border:none" valign="top" align="left"><div style="line-height:150%">
<div><span style="font-size:14px;color:rgb(56,56,56);line-height:150%"><span style="font-size:16px;color:rgb(0,0,0)"><strong>Reminders</strong></span></span></div>
<div>
<ul>
<li><span style="font-size:14px;color:rgb(56,56,56);line-height:150%">Beginning in FY25, all cost sharing must be recorded to the <strong>–099 cost share project</strong>. Exceptions include third-party contributions, in-kind cost share, unrecovered IDC, and GAANN fellowships. <span>For the exceptions above, use the <a href="https://ucr.benchurl.com/c/l?u=13452EB8&e=1AB51E2&c=158834&&t=0&l=140710788&email=huTSExHnx%2Bl0Xu1EkKXg8aBanR218rId&seq=1" style="text-decoration:none" target="_blank"><span style="text-decoration:underline;color:rgb(0,0,238)">Cost Sharing Contribution Form</span></a>. </span>Departments should have already submitted cost share through FY24 to ensure accurate FY25 beginning balances.
<br>
<br></span></li>
<li><span style="font-size:14px;color:rgb(56,56,56);line-height:150%"><span>Departments must reconcile GL and PPM regularly, as PPM drives invoicing and financial reporting. If discrepancies arise, submit a ticket and use the<strong> Inception-to-Date (ITD) </strong>and/or the<strong> PPM Expense Detail</strong> reports to support reconciliation.<strong> </strong>
<br>
<br></span></span></li>
<li><span style="font-size:14px;color:rgb(56,56,56);line-height:150%"><span>Use the <strong>Award Projects Aging Report</strong> to track awards 60–90 days before expiration. When you receive a notification, it’s time to begin closeout: submit any pending expenses not yet in PPM to EMF, and provide a clear spreadsheet of outstanding costs with supporting documentation. </span></span></li>
</ul>
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<table width="100%" cellspacing="0" cellpadding="0" border="0"><tbody><tr><td align="center" style="border-collapse:collapse;padding:0px;border-width:0px;border-style:none"><img src="https://images.benchmarkemail.com/client1411124/image18333676.png" width="600" style="max-width:640px;display:block;border-radius:0px;border-style:none;border-width:0px;border-color:rgba(0,0,0,0)" alt="" border="0"></td></tr></tbody>
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<table width="100%" cellspacing="0" cellpadding="0" border="0" style="width:100%;max-width:600px"><tbody><tr><th valign="top" align="center" style="border:none;height:341px">
<table name="tblText" style="float:left;width:100%;max-width:600px" width="600" cellspacing="0" cellpadding="0" border="0" align="left"><tbody><tr><td name="tblCell" style="padding:20px 0px;font-family:Arial,Helvetica,sans-serif;font-size:14px;font-weight:400;color:rgb(56,56,56);text-align:left;word-break:break-word;border:none" valign="top" align="left"><div style="line-height:150%">
<div style="line-height:150%"><span style="font-size:14px;color:rgb(56,56,56);line-height:150%"><span style="font-size:16px;color:rgb(0,0,0);line-height:150%"><strong>Key Compliance Notes for High-Risk Cost Transfers</strong></span></span></div>
<div style="line-height:150%">
<div style="line-height:150%"><span style="font-size:14px;color:rgb(56,56,56);line-height:150%"><span style="line-height:150%">High-risk cost transfers have returned to standard processing requirements. All transfers must be submitted within 120 days, and any transfer beyond that timeframe must include thorough justification and obtain all required approvals, including the ORG/College CFAO. Manual SCT/NCT requests for pre-FY25 fiscal years will only be approved under limited, qualifying conditions
<em>(page 12 of the User Group deck)</em>.
<br>
<br></span></span></div>
<div style="line-height:150%"><span style="font-size:14px;color:rgb(56,56,56);line-height:150%"><span style="line-height:150%">Your justification must clearly address:</span></span></div>
<div style="line-height:150%">
<ol>
<li style="line-height:150%"><span style="font-size:14px;color:rgb(56,56,56);line-height:150%"><span style="line-height:150%">What caused the error</span></span></li>
<li style="line-height:150%"><span style="font-size:14px;color:rgb(56,56,56);line-height:150%"><span style="line-height:150%">Why the receiving fund is appropriate</span></span></li>
<li style="line-height:150%"><span style="font-size:14px;color:rgb(56,56,56);line-height:150%"><span style="line-height:150%">Why the correction is late
<em>(<strong>Note:</strong> Inadequate staffing or the Impact23 transition are not considered acceptable justifications.) </em></span></span></li>
<li style="line-height:150%"><span style="font-size:14px;color:rgb(56,56,56);line-height:150%"><span style="line-height:150%">Preventive measures</span></span></li>
</ol>
</div>
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<table width="100%" cellspacing="0" cellpadding="0" border="0" style="width:100%;max-width:600px"><tbody><tr><th valign="top" align="center" style="border:none;height:191px">
<table name="tblText" style="float:left;width:100%;max-width:600px" width="600" cellspacing="0" cellpadding="0" border="0" align="left"><tbody><tr><td name="tblCell" style="padding:10px 0px;font-family:Arial,Helvetica,sans-serif;font-size:14px;font-weight:400;color:rgb(56,56,56);text-align:left;word-break:break-word;border:none" valign="top" align="left"><div style="line-height:150%">
<div style="line-height:150%"><span style="font-size:14px;color:rgb(56,56,56);line-height:150%"><span style="font-size:16px;color:rgb(0,0,0);line-height:150%"><strong>Web Recharge Key Reminder</strong></span></span></div>
<div style="line-height:150%">
<p style="margin-top:0px;margin-bottom:0px;line-height:150%">BFS frequently receives tickets requesting changes that are already covered in the guides below. <strong>BFS does not process these updates.</strong> All Web Recharge updates and maintenance must be completed by department administrators or service providers. Please review the resources linked below to ensure updates are routed and processed correctly — and don’t forget, you can also watch a demo in the User Group recording! For the full library of guides, visit <a href="https://ucr.benchurl.com/c/l?u=13452EB2&e=1AB51E2&c=158834&&t=0&l=140710788&email=huTSExHnx%2Bl0Xu1EkKXg8aBanR218rId&seq=2" style="text-decoration:none" target="_blank"><span style="text-decoration:underline;color:rgb(0,0,238)"><span>Training Resources</span></span></a> and search “Web Recharge.”</p>
<p style="margin-top:0px;margin-bottom:0px;line-height:150%"> </p>
</div>
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<table cellspacing="0" cellpadding="0" border="0" width="200" name="tblText" style="width:100%;max-width:200px;float:left;background-color:rgba(0,0,0,0)" align="left"><tbody><tr><td valign="top" align="left" name="tblCell" style="padding:0px;font-family:Arial,Helvetica,sans-serif;font-size:14px;font-weight:400;color:rgb(56,56,56);text-align:left;word-break:break-word"><div><span style="font-size:14px">Request Type</span></div></td></tr></tbody>
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<table cellspacing="0" cellpadding="0" border="0" name="tblGtr" style="float:right" width="0" align="right"><tbody><tr><td> </td></tr></tbody>
</table></th><th valign="top" align="center" style="background-color:rgba(0,0,0,0);height:22px">
<table cellspacing="0" cellpadding="0" border="0" name="tblText" style="float:right;width:100%;max-width:400px;background-color:rgba(0,0,0,0)" align="right" width="400"><tbody><tr><td name="tblCell" valign="top" style="padding:0px;font-family:Arial,Helvetica,sans-serif;font-size:14px;font-weight:400;color:rgb(56,56,56);text-align:left;word-break:break-word" align="left"><div style="line-height:150%;font-size:14px;text-align:left"><span style="font-size:14px"><span style="line-height:150%">Guides & Resources</span></span></div></td></tr></tbody>
</table></th></tr></tbody>
</table></td></tr></tbody>
</table><div style="display:none"></div><div style="display:none"></div><div style="display:none"></div><div style="display:none"></div><div style="display:none"></div><div style="display:none"></div><div style="display:none"></div></div><div id="m_-5605411251013765059m_3649827775262896069dv_31">
<table width="600" cellspacing="0" cellpadding="0" border="0" name="blk_divider" style="width:100%;max-width:600px"><tbody><tr><td style="padding:5px 0px">
<table cellspacing="0" cellpadding="0" border="0" width="100%" style="border-top:1px solid rgb(225,225,225);min-width:1px"><tbody><tr><td><span></span></td></tr></tbody>
</table></td></tr></tbody>
</table></div><div id="m_-5605411251013765059m_3649827775262896069dv_29">
<table width="600" cellspacing="0" cellpadding="0" border="0" name="blk_text" style="width:100%;max-width:600px"><tbody><tr><td>
<table cellpadding="0" cellspacing="0" border="0" width="100%" style="width:100%;max-width:600px"><tbody><tr><th valign="top" align="center" style="background-color:rgba(0,0,0,0);height:87px">
<table cellspacing="0" cellpadding="0" border="0" width="200" name="tblText" style="width:100%;max-width:200px;float:left;background-color:rgba(0,0,0,0)" align="left"><tbody><tr><td valign="top" align="left" name="tblCell" style="padding:0px;font-family:Arial,Helvetica,sans-serif;font-size:14px;font-weight:400;color:rgb(56,56,56);text-align:left;word-break:break-word"><div style="line-height:150%"><br>Requesting a New</div>
<div style="line-height:150%">Service Provider</div></td></tr></tbody>
</table></th><th valign="top" align="center" style="background-color:rgba(0,0,0,0);height:87px">
<table cellspacing="0" cellpadding="0" border="0" name="tblGtr" style="float:right" width="0" align="right"><tbody><tr><td> </td></tr></tbody>
</table></th><th valign="top" align="center" style="background-color:rgba(0,0,0,0);height:87px">
<table cellspacing="0" cellpadding="0" border="0" name="tblText" style="float:right;width:100%;max-width:400px;background-color:rgba(0,0,0,0)" align="right" width="400"><tbody><tr><td name="tblCell" valign="top" style="padding:0px;font-family:Arial,Helvetica,sans-serif;font-size:14px;font-weight:400;color:rgb(56,56,56);text-align:left;word-break:break-word" align="left"><div style="line-height:150%;font-size:14px">
<div style="line-height:150%">
<ul>
<li><a href="https://ucr.benchurl.com/c/l?u=13453431&e=1AB51E2&c=158834&&t=0&l=140710788&email=huTSExHnx%2Bl0Xu1EkKXg8aBanR218rId&seq=1" style="text-decoration:none" target="_blank"><span style="text-decoration:underline;color:rgb(0,0,238)">Adding a Service Provider</span></a></li>
<li><a href="https://ucr.benchurl.com/c/l?u=13453432&e=1AB51E2&c=158834&&t=0&l=140710788&email=huTSExHnx%2Bl0Xu1EkKXg8aBanR218rId&seq=1" style="text-decoration:none" target="_blank"><span style="text-decoration:underline;color:rgb(0,0,238)">New Service Provider Request Form</span></a><span style="color:rgb(56,56,56)"><span style="background-color:rgba(0,0,0,0)"> (</span>ServiceNow<span style="background-color:rgba(0,0,0,0)">)</span></span></li>
</ul>
</div>
</div></td></tr></tbody>
</table></th></tr></tbody>
</table></td></tr></tbody>
</table><div style="display:none"></div><div style="display:none"></div><div style="display:none"></div><div style="display:none"></div><div style="display:none"></div><div style="display:none"></div><div style="display:none"></div><div style="display:none"></div><div style="display:none"></div><div style="display:none"></div><div style="display:none"></div><div style="display:none"></div></div><div id="m_-5605411251013765059m_3649827775262896069dv_36">
<table width="600" cellspacing="0" cellpadding="0" border="0" name="blk_text" style="width:100%;max-width:600px"><tbody><tr><td>
<table cellpadding="0" cellspacing="0" border="0" width="100%" style="width:100%;max-width:600px"><tbody><tr><th valign="top" align="center" style="background-color:rgba(0,0,0,0);height:87px">
<table cellspacing="0" cellpadding="0" border="0" width="200" name="tblText" style="width:100%;max-width:200px;float:left;background-color:rgba(0,0,0,0)" align="left"><tbody><tr><td valign="top" align="left" name="tblCell" style="padding:0px;font-family:Arial,Helvetica,sans-serif;font-size:14px;font-weight:400;color:rgb(56,56,56);text-align:left;word-break:break-word"><div style="line-height:150%">
<br>Service Provider
<br>Update Request Forms</div></td></tr></tbody>
</table></th><th valign="top" align="center" style="background-color:rgba(0,0,0,0);height:87px">
<table cellspacing="0" cellpadding="0" border="0" name="tblGtr" style="float:right" width="0" align="right"><tbody><tr><td> </td></tr></tbody>
</table></th><th valign="top" align="center" style="background-color:rgba(0,0,0,0);height:87px">
<table cellspacing="0" cellpadding="0" border="0" name="tblText" style="float:right;width:100%;max-width:400px;background-color:rgba(0,0,0,0)" align="right" width="400"><tbody><tr><td name="tblCell" valign="top" style="padding:0px;font-family:Arial,Helvetica,sans-serif;font-size:14px;font-weight:400;color:rgb(56,56,56);text-align:left;word-break:break-word" align="left"><div style="line-height:150%;font-size:14px">
<div>
<ul>
<li><a href="https://ucr.benchurl.com/c/l?u=13453433&e=1AB51E2&c=158834&&t=0&l=140710788&email=huTSExHnx%2Bl0Xu1EkKXg8aBanR218rId&seq=1" style="text-decoration:none" target="_blank"><span style="text-decoration:underline;color:rgb(0,0,238)">Modify Service Provider Request Form</span></a></li>
<li><a href="https://ucr.benchurl.com/c/l?u=13453434&e=1AB51E2&c=158834&&t=0&l=140710788&email=huTSExHnx%2Bl0Xu1EkKXg8aBanR218rId&seq=1" style="text-decoration:none" target="_blank"><span style="text-decoration:underline;color:rgb(0,0,238)">Approval Process for Service Provider Request Forms</span></a><span style="background-color:rgba(0,0,0,0)"> </span></li>
</ul>
</div>
</div></td></tr></tbody>
</table></th></tr></tbody>
</table></td></tr></tbody>
</table><div style="display:none"></div><div style="display:none"></div><div style="display:none"></div><div style="display:none"></div><div style="display:none"></div><div style="display:none"></div><div style="display:none"></div><div style="display:none"></div><div style="display:none"></div><div style="display:none"></div></div><div id="m_-5605411251013765059m_3649827775262896069dv_25">
<table width="600" cellspacing="0" cellpadding="0" border="0" name="blk_image" style="width:100%;max-width:600px"><tbody><tr><td>
<table width="100%" cellspacing="0" cellpadding="0" border="0"><tbody><tr><td align="center" style="border-collapse:collapse;padding:0px"><img src="https://images.benchmarkemail.com/client1411124/image18266461.jpg" width="600" style="max-width:1408px;display:block;border-radius:0px;border-style:none;border-width:0px;border-color:rgba(0,0,0,0)" alt="" border="0"></td></tr></tbody>
</table></td></tr></tbody>
</table></div><div id="m_-5605411251013765059m_3649827775262896069dv_81">
<table width="600" cellspacing="0" cellpadding="0" border="0" name="blk_imagecaption" style="width:100%;max-width:600px"><tbody><tr><td>
<table cellspacing="0" cellpadding="0" width="100%" style="padding:20px 0px;border-collapse:separate"><tbody><tr><td valign="top">
<table width="100%" cellpadding="0" cellspacing="0" border="0"><tbody><tr><td valign="top">
<table cellspacing="0" cellpadding="0" border="0" width="100%"><tbody><tr><td valign="top" name="tdContainer">
<table cellspacing="0" cellpadding="0" border="0" style="float:left;width:193px" align="left" width="193" height="213"><tbody><tr><td name="bmeImgHolder" width="50%" align="center" valign="middle" height="213"><img src="https://images.benchmarkemail.com/client1411124/image18333556.jpg" style="max-width:454px;display:block;border-radius:0px" alt="" border="0" height="196.8125" width="193"></td></tr></tbody>
</table>
<table cellspacing="0" cellpadding="0" border="0" style="float:right;width:387px;word-break:break-word" align="right" width="387"><tbody><tr><td name="tblCell" valign="top" align="left" style="font-family:Arial,Helvetica,sans-serif;font-size:14px;font-weight:normal;color:rgb(56,56,56);text-align:left;word-break:break-word"><div style="line-height:150%"><span style="font-size:16px;color:rgb(0,0,0)"><strong><span>FY25 UC Procurement Annual Report </span></strong></span></div>
<div style="line-height:150%"><span style="font-size:15px;color:rgb(0,61,165)"><strong><span>
<em>Procurement’s work is behind the scenes —
<br>but its impact is felt everywhere.</em></span></strong></span></div>
<div style="line-height:150%"> </div>
<div style="line-height:150%"><span style="font-size:14px;color:rgb(56,56,56)"><span style="font-size:14px;color:rgb(56,56,56)"><span>The FY25 UC Procurement Annual Report offers a quick look at how procurement supports UC’s mission through strategic partnerships, sustainable initiatives, and essential research support. Discover the key accomplishments and innovative </span></span></span>
<p style="margin-top:0px;margin-bottom:0px;line-height:150%">approaches that continue to drive value across every UC campus. <span style="text-decoration:underline"><span><a href="https://ucr.benchurl.com/c/l?u=13452EB9&e=1AB51E2&c=158834&&t=0&l=140710788&email=huTSExHnx%2Bl0Xu1EkKXg8aBanR218rId&seq=1" style="text-decoration:underline;color:rgb(0,0,238)" target="_blank">FY25 UC Procurement Annual Report</a></span><span><a href="https://ucr.benchurl.com/c/l?u=13452EB9&e=1AB51E2&c=158834&&t=0&l=140710788&email=huTSExHnx%2Bl0Xu1EkKXg8aBanR218rId&seq=2" style="text-decoration:underline;color:rgb(0,0,238)" target="_blank"> </a></span></span><span><a href="https://ucr.benchurl.com/c/l?u=13452EB9&e=1AB51E2&c=158834&&t=0&l=140710788&email=huTSExHnx%2Bl0Xu1EkKXg8aBanR218rId&seq=3" style="text-decoration:underline;color:rgb(0,0,238)" target="_blank"><strong>↗︎</strong></a></span></p>
</div></td></tr></tbody>
</table></td></tr></tbody>
</table></td></tr></tbody>
</table></td></tr></tbody>
</table></td></tr></tbody>
</table></div><div id="m_-5605411251013765059m_3649827775262896069dv_21">
<table width="600" cellspacing="0" cellpadding="0" border="0" name="blk_divider" style="width:100%;max-width:600px"><tbody><tr><td style="padding:20px 0px">
<table cellspacing="0" cellpadding="0" border="0" width="100%" style="border-top:1px solid rgb(255,184,28);min-width:1px"><tbody><tr><td><span></span></td></tr></tbody>
</table></td></tr></tbody>
</table></div><div id="m_-5605411251013765059m_3649827775262896069dv_62">
<table name="blk_text" width="600" cellspacing="0" cellpadding="0" border="0" style="width:100%;max-width:600px"><tbody><tr><td style="border:none">
<table width="100%" cellspacing="0" cellpadding="0" border="0" style="width:100%;max-width:600px"><tbody><tr><th valign="top" align="center" style="border:none;height:108px">
<table name="tblText" style="float:left;width:100%;max-width:600px" width="600" cellspacing="0" cellpadding="0" border="0" align="left"><tbody><tr><td name="tblCell" style="padding:0px;font-family:Arial,Helvetica,sans-serif;font-size:14px;font-weight:400;color:rgb(56,56,56);text-align:left;word-break:break-word;border:none" valign="top" align="left"><div style="line-height:150%">
<div style="line-height:150%">
<p style="margin-top:0px;margin-bottom:0px;line-height:150%"><span style="color:rgb(0,0,0);font-size:16px;line-height:150%"><span style="line-height:150%"><strong>Oracle Procurement </strong></span></span><strong><span>– </span></strong><span style="color:rgb(0,0,0);font-size:16px;line-height:150%"><span style="line-height:150%"><strong>Quick Tip</strong></span></span></p>
<p style="margin-top:0px;margin-bottom:0px;line-height:150%"><span style="font-size:14px;line-height:150%"><span style="font-family:Arial,sans-serif;color:rgb(0,0,0);line-height:150%">For recently accessed POs, click on </span><span style="font-family:Arial,sans-serif;color:rgb(0,0,0);line-height:150%">
<em>Purchase Order</em>s</span><span style="font-family:Arial,sans-serif;color:rgb(0,0,0);line-height:150%">, then click on the </span>
<em><span style="font-family:Arial,sans-serif;color:rgb(0,0,0);line-height:150%">Recent Documents</span></em><span style="font-family:Arial,sans-serif;color:rgb(0,0,0);line-height:150%"> button on the right side of the screen. This will display the last 10 POs you accessed. <span><strong>This feature also works in the Suppliers module</strong> — use the
<em>Suppliers </em>button to quickly access the last 10 suppliers you viewed. </span></span></span></p>
</div>
</div></td></tr></tbody>
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</table></div><div id="m_-5605411251013765059m_3649827775262896069dv_28">
<table width="600" cellspacing="0" cellpadding="0" border="0" name="blk_spacer" style="width:100%;max-width:600px"><tbody><tr><td style="padding-top:10px;padding-bottom:10px">
<table cellspacing="0" cellpadding="0" border="0" width="100%" style="min-width:1px"><tbody><tr><td><span></span></td></tr></tbody>
</table></td></tr></tbody>
</table></div><div id="m_-5605411251013765059m_3649827775262896069dv_38">
<table width="600" cellspacing="0" cellpadding="0" border="0" name="blk_image" style="width:100%;max-width:600px"><tbody><tr><td>
<table width="100%" cellspacing="0" cellpadding="0" border="0"><tbody><tr><td align="center" style="border-collapse:collapse;padding:10px 0px"><img src="https://images.benchmarkemail.com/client1411124/image18333577.png" width="600" style="max-width:1692px;display:block;border-radius:0px;border-style:none;border-width:0px;border-color:rgba(0,0,0,0)" alt="" border="0"></td></tr></tbody>
</table></td></tr></tbody>
</table></div><div id="m_-5605411251013765059m_3649827775262896069dv_22">
<table width="600" cellspacing="0" cellpadding="0" border="0" name="blk_spacer" style="width:100%;max-width:600px"><tbody><tr><td style="padding-top:5px;padding-bottom:5px">
<table cellspacing="0" cellpadding="0" border="0" width="100%" style="min-width:1px"><tbody><tr><td><span></span></td></tr></tbody>
</table></td></tr></tbody>
</table></div><div id="m_-5605411251013765059m_3649827775262896069dv_65">
<table width="600" cellspacing="0" cellpadding="0" border="0" name="blk_divider" style="width:100%;max-width:600px"><tbody><tr><td style="padding:20px 0px">
<table cellspacing="0" cellpadding="0" border="0" width="100%" style="border-top:1px solid rgb(255,184,28);min-width:1px"><tbody><tr><td><span></span></td></tr></tbody>
</table></td></tr></tbody>
</table></div><div id="m_-5605411251013765059m_3649827775262896069dv_35">
<table name="blk_text" width="600" cellspacing="0" cellpadding="0" border="0" style="width:100%;max-width:600px"><tbody><tr><td style="border:none">
<table width="100%" cellspacing="0" cellpadding="0" border="0" style="width:100%;max-width:600px"><tbody><tr><th valign="top" align="center" style="border:none;height:66px">
<table name="tblText" style="float:left;width:100%;max-width:600px" width="600" cellspacing="0" cellpadding="0" border="0" align="left"><tbody><tr><td name="tblCell" style="padding:0px;font-family:Arial,Helvetica,sans-serif;font-size:14px;font-weight:400;color:rgb(56,56,56);text-align:left;word-break:break-word;border:none" valign="top" align="left"><div style="line-height:150%">
<div style="line-height:150%">
<p style="margin-top:0px;margin-bottom:0px;line-height:150%"><span style="color:rgb(0,0,0)"><strong><span style="font-size:16px;line-height:150%">Enhancements Now Live!</span></strong></span></p>
<p style="margin-top:0px;margin-bottom:0px;line-height:150%"><span style="color:#000000;font-family:Arial,sans-serif"><span>As of November 22, enhancements to Oracle Procurement's Redwood Self-Service Procurement (RSSP) module are now available.</span></span></p>
</div>
</div></td></tr></tbody>
</table></th></tr></tbody>
</table></td></tr></tbody>
</table></div><div id="m_-5605411251013765059m_3649827775262896069dv_18">
<table width="600" cellspacing="0" cellpadding="0" border="0" name="blk_spacer" style="width:100%;max-width:600px"><tbody><tr><td style="padding-top:10px;padding-bottom:10px">
<table cellspacing="0" cellpadding="0" border="0" width="100%" style="min-width:1px"><tbody><tr><td><span></span></td></tr></tbody>
</table></td></tr></tbody>
</table></div><div id="m_-5605411251013765059m_3649827775262896069dv_10">
<table width="600" cellspacing="0" cellpadding="0" border="0" name="blk_imagecaption" style="width:100%;max-width:600px"><tbody><tr><td>
<table cellspacing="0" cellpadding="0" width="100%" style="padding:20px 0px;border-collapse:separate"><tbody><tr><td valign="top">
<table width="100%" cellpadding="0" cellspacing="0" border="0"><tbody><tr><td valign="top">
<table cellspacing="0" cellpadding="0" border="0" width="100%"><tbody><tr><td valign="top" name="tdContainer">
<table cellspacing="0" cellpadding="0" border="0" style="float:right;width:387px" align="right" width="387" height="87"><tbody><tr><td name="bmeImgHolder" width="50%" align="right" valign="middle" height="87"><img src="https://images.benchmarkemail.com/client1411124/image18333656.png" style="max-width:880px;display:block;border-radius:0px" alt="" height="238.78125" border="0" width="387"></td></tr></tbody>
</table>
<table cellspacing="0" cellpadding="0" border="0" style="float:left;width:193px;word-break:break-word" align="left" width="193"><tbody><tr><td name="tblCell" valign="top" align="left" style="font-family:Arial,Helvetica,sans-serif;font-size:14px;font-weight:normal;color:rgb(56,56,56);text-align:left;word-break:break-word"><div style="line-height:150%"><span style="font-size:16px;line-height:150%;color:rgb(37,108,112)"><strong>Requisition Line Labels</strong></span></div>
<div style="line-height:150%">
<p style="margin-bottom:0px;margin-top:0px"><span style="font-size:14px"><span style="font-family:Arial,sans-serif;color:rgb(0,0,0);font-weight:400">In the </span>
<em><span style="font-family:Arial,sans-serif;color:rgb(0,0,0);font-weight:400">My Requisitions</span></em><span style="font-family:Arial,sans-serif;color:rgb(0,0,0);font-weight:400"> search tab, users now see requisition lines clearly labeled. </span></span></p>
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</table></td></tr></tbody>
</table></td></tr></tbody>
</table></td></tr></tbody>
</table></div><div id="m_-5605411251013765059m_3649827775262896069dv_34">
<table width="600" cellspacing="0" cellpadding="0" border="0" name="blk_imagecaption" style="width:100%;max-width:600px"><tbody><tr><td>
<table cellspacing="0" cellpadding="0" width="100%" style="padding:20px 0px;border-collapse:separate"><tbody><tr><td valign="top">
<table width="100%" cellpadding="0" cellspacing="0" border="0"><tbody><tr><td valign="top">
<table cellspacing="0" cellpadding="0" border="0" width="100%"><tbody><tr><td valign="top" name="tdContainer">
<table cellspacing="0" cellpadding="0" border="0" style="float:right;width:387px" align="right" width="387" height="150"><tbody><tr><td name="bmeImgHolder" width="50%" align="right" valign="middle" height="150"><img src="https://images.benchmarkemail.com/client1411124/image18333662.png" style="max-width:489px;display:block;border-radius:0px" alt="" height="240.109375" border="0" width="387"></td></tr></tbody>
</table>
<table cellspacing="0" cellpadding="0" border="0" style="float:left;width:193px;word-break:break-word" align="left" width="193"><tbody><tr><td name="tblCell" valign="top" align="left" style="font-family:Arial,Helvetica,sans-serif;font-size:14px;font-weight:normal;color:rgb(56,56,56);text-align:left;word-break:break-word"><div style="line-height:150%"><span style="font-size:16px;line-height:150%;color:rgb(37,108,112)"><strong>New Requisition Status</strong></span></div>
<div style="line-height:150%">
<p style="margin-bottom:0px;margin-top:0px"><span style="font-size:14px"><span style="font-family:Arial,sans-serif;color:rgb(0,0,0);font-weight:400">When a purchase order is in the process of being generated from requisition lines, the status of the requisition will update to
<em>Order Processing.</em></span></span></p>
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</table></td></tr></tbody>
</table></td></tr></tbody>
</table></td></tr></tbody>
</table></div><div id="m_-5605411251013765059m_3649827775262896069dv_32">
<table width="600" cellspacing="0" cellpadding="0" border="0" name="blk_imagecaption" style="width:100%;max-width:600px"><tbody><tr><td>
<table cellspacing="0" cellpadding="0" width="100%" style="padding:20px 0px;border-collapse:separate"><tbody><tr><td valign="top">
<table width="100%" cellpadding="0" cellspacing="0" border="0"><tbody><tr><td valign="top">
<table cellspacing="0" cellpadding="0" border="0" width="100%"><tbody><tr><td valign="top" name="tdContainer">
<table cellspacing="0" cellpadding="0" border="0" style="float:right;width:387px" align="right" width="387" height="108"><tbody><tr><td name="bmeImgHolder" width="50%" align="right" valign="middle" height="108"><img src="https://images.benchmarkemail.com/client1411124/image18333680.png" style="max-width:687px;display:block;border-radius:0px" alt="" height="234.515625" border="0" width="387"></td></tr></tbody>
</table>
<table cellspacing="0" cellpadding="0" border="0" style="float:left;width:193px;word-break:break-word" align="left" width="193"><tbody><tr><td name="tblCell" valign="top" align="left" style="font-family:Arial,Helvetica,sans-serif;font-size:14px;font-weight:normal;color:rgb(56,56,56);text-align:left;word-break:break-word"><div style="line-height:150%"><span style="font-size:16px;line-height:150%;color:rgb(37,108,112)"><strong>Bug Fix</strong></span></div>
<div style="line-height:150%">
<p style="margin-bottom:0px;margin-top:0px"><span style="font-size:14px"><span style="font-family:Arial,sans-serif;color:rgb(0,0,0);font-weight:400">The ability to update the
<em>Suggested Buyer</em> field using the Edit Multiple Lines page is resolved. </span></span></p>
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<p style="margin-top:0px;margin-bottom:0px;line-height:150%"><strong><span style="font-family:Arial,Helvetica,sans-serif;color:rgb(0,0,0);font-size:16px"><span style="line-height:150%">Concur Card Aging Report</span></span>
<br></strong></p>
<p style="margin-top:0px;margin-bottom:0px">The <strong>Concur Card Aging Report</strong> remains a key focus as Internal Audit reviews campus card processes. As shown on
<em>page 26 of the User Group deck</em>, many Ghost Card and T&E Card transactions are still uncleared, with some dating back to 2022. Departments should review the <strong>Aging Report</strong> in iReport regularly and reconcile both assigned and unassigned charges. Card expenses do not appear on departmental ledgers until an expense report is submitted, approved, and validated in Oracle.
<br>
<br></p>
<p style="margin-top:0px;margin-bottom:0px">If you identify charges tied to <strong>legacy suppliers</strong> or <strong>separated employees</strong>, please submit a ticket through the Finance & Administration Support Portal under
<em>Travel & Expense</em>. For separated employees, include the appropriate delegate, pre-approver (optional), and financial approver who will take action in Concur on the expense report(s), along with a screenshot of the related charges to support cleanup. </p>
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<table cellspacing="0" cellpadding="0" border="0" width="600" name="tblText" style="float:left;width:100%;max-width:600px" align="left"><tbody><tr><td valign="top" align="left" name="tblCell" style="padding:20px 0px;font-family:Arial,Helvetica,sans-serif;font-size:14px;font-weight:400;color:rgb(56,56,56);text-align:left;word-break:break-word"><div style="line-height:150%">
<p style="line-height:150%;margin-top:0px;margin-bottom:0px"><span style="line-height:150%"><strong><span style="font-family:Arial,Helvetica,sans-serif;font-size:16px;line-height:150%;color:rgb(0,0,0)">Improved Visibility in the Finance and Administration Portal</span>
<br></strong></span></p>
<p style="line-height:150%;margin-top:0px;margin-bottom:0px">Users can now view their own requests, the requests where they have been added as a watcher, and requests submitted by others within their department. For example, under <strong>Department Universal Requests</strong>, Josh can see the pending Universal Requests (tickets) submitted by Asirra, Kimberly, etc., as well as his own.</p>
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