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<div class="WordSection1">
<p class="MsoNormal">Dear Colleagues, <o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">The Impact23 Insider News provides essential updates and activities related to the financial system replacement program. Please take a few minutes to read the
<a href="https://ucr.bmeurl.co/11953F92">Impact23 Insider News – September 2024</a> edition and share it with your departmental teams as appropriate.<o:p></o:p></p>
<p class="MsoNormal"><br>
Sincerely,<o:p></o:p></p>
<p class="MsoNormal"><b><i><span style="font-size:12.0pt"><br>
Asirra Suguitan</span></i></b><span style="font-size:12.0pt"><br>
Associate Vice Chancellor and Campus Controller<br>
Business & Financial Services<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;color:#1F497D"><a href="http://bfs.ucr.edu/"><b><span lang="EN">http://bfs.ucr.edu/</span></b></a></span><b><u><span lang="EN" style="font-size:12.0pt;color:#383838"><o:p></o:p></span></u></b></p>
<p class="MsoNormal"><img border="0" width="157" height="49" style="width:1.6354in;height:.5104in" id="_x0000_i1025" src="cid:image001.png@01DB0E7B.890CDF10"><o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<div>
<p class="MsoNormal" style="line-height:0%"><span style="font-size:1.0pt">September 2024 | 20th Edition<o:p></o:p></span></p>
</div>
<p class="MsoNormal"><img border="0" width="1" height="1" style="width:.0104in;height:.0104in" id="_x0000_i1026" src="https://ucr.benchurl.com/c/o?e=18C46D8&c=158834&l=10F9FD26D&email=huTSExHnx%2Bl0Xu1EkKXg8aBanR218rId&relid=AFA213C"><o:p></o:p></p>
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<p class="MsoNormal"><strong><span style="font-size:11.5pt;font-family:"Arial Black",sans-serif;color:black">September 2024</span></strong><strong><span style="font-size:11.5pt;font-family:"Arial",sans-serif;color:#383838">
</span></strong><span style="font-size:11.5pt;font-family:"Arial",sans-serif;color:#383838">| 20</span><span style="font-size:11.5pt;font-family:"Arial",sans-serif;color:black">th Edition</span><span style="font-size:10.5pt;font-family:"Arial",sans-serif;color:#383838"><o:p></o:p></span></p>
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<p class="MsoNormal" style="line-height:125%"><strong><span style="font-size:10.5pt;line-height:125%;font-family:"Arial",sans-serif;color:black">Hello from Impact23 Insider News!</span></strong><span style="font-size:10.5pt;line-height:125%;font-family:"Arial",sans-serif;color:black">
</span><span style="font-size:10.5pt;line-height:125%;font-family:"Arial",sans-serif;color:#383838">We hope this message finds you well. We are excited to bring you the latest updates and insights to keep you informed -
<a href="https://ucr.benchurl.com/c/l?u=11953FA3&e=18C46D8&c=158834&t=0&l=10F9FD26D&email=huTSExHnx%2Bl0Xu1EkKXg8aBanR218rId&seq=1" target="_blank">
<span style="color:#0000EE">Program Information</span></a>. <o:p></o:p></span></p>
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<p style="margin:0in;margin-bottom:.0001pt;line-height:125%"><span style="font-size:10.5pt;line-height:125%;font-family:"Arial Black",sans-serif;color:black">Fiscal Year-End Close Update</span><span style="font-size:10.5pt;line-height:125%;font-family:"Arial",sans-serif;color:#383838"><o:p></o:p></span></p>
<p style="margin:0in;margin-bottom:.0001pt;line-height:125%"><span style="font-size:10.5pt;line-height:125%;font-family:"Arial",sans-serif;color:#383838">Business and Financial Services (BFS) aims to close Period 13 for June 2024 this week. Following the closure
of June, the July period is projected to close approximately two weeks later. Similarly, August is anticipated to close about two weeks after July's closure. These upcoming closings mark an important milestone in completing our fiscal year-end tasks, helping
departments stay on top of their financial management and reporting. <o:p></o:p></span></p>
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<p style="margin:0in;margin-bottom:.0001pt;line-height:125%"><span style="font-size:10.5pt;line-height:125%;font-family:"Arial Black",sans-serif;color:black">What's New in Looker - Finance? </span><span style="font-size:10.5pt;line-height:125%;font-family:"Arial",sans-serif;color:#383838"><o:p></o:p></span></p>
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<p class="MsoNormal" style="line-height:125%"><span style="font-size:10.5pt;line-height:125%;font-family:"Arial",sans-serif;color:#383838">We are excited to share that the updates to Looker—Finance data have been successfully completed. The
<a href="https://ucr.benchurl.com/c/l?u=1197F9A3&e=18C46D8&c=158834&t=0&l=10F9FD26D&email=huTSExHnx%2Bl0Xu1EkKXg8aBanR218rId&seq=1" target="_blank">
<span style="color:#0000EE">full article available here</span></a> offers an overview of the changes and includes a link to a previous demo. Plus, the
<strong><span style="font-family:"Arial",sans-serif">Banner Student Receivables</span></strong> data is now accessible, providing transactional details for both student and non-student accounts! If you would like to learn more about the role and the related
data, you can find further <a href="https://ucr.benchurl.com/c/l?u=1197FDD1&e=18C46D8&c=158834&t=0&l=10F9FD26D&email=huTSExHnx%2Bl0Xu1EkKXg8aBanR218rId&seq=1" target="_blank">
<span style="color:#0000EE">information here</span></a>. <o:p></o:p></span></p>
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<p style="margin:0in;margin-bottom:.0001pt;line-height:125%"><em><span style="font-size:11.5pt;line-height:125%;font-family:"Arial Black",sans-serif;color:#16A7E0">New!</span></em><span style="font-size:10.5pt;line-height:125%;font-family:"Arial Black",sans-serif;color:#16A7E0">
</span><span style="font-size:10.5pt;line-height:125%;font-family:"Arial Black",sans-serif;color:#383838">Finance Report Enhancements</span><span style="font-size:10.5pt;line-height:125%;font-family:"Arial",sans-serif;color:#383838">
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Exciting improvements to procure-to-pay reports are on the way in the next few days: <o:p></o:p></span></p>
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<span style="font-size:10.5pt;line-height:125%;font-family:"Arial",sans-serif">The 'UCR Purchase Order Detail' report will include a “PO Line Total” column, displaying the total of the PO Line Amount and PO Line Tax Amounts.
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<span style="font-size:10.5pt;line-height:125%;font-family:"Arial",sans-serif">Performance issues with the 'UCR Campus Procure to Pay' report, which caused error messages during large data pulls, will be fixed, ensuring a smoother experience when generating
reports.<o:p></o:p></span></li></ul>
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<span style="font-size:10.5pt;line-height:125%;font-family:"Arial",sans-serif">'Department Requester Name' will be added as an optional search field in the 'Prospective Supplier/Payee Status Summary Report,' allowing departments to efficiently search for all
prospective supplier requests made by specific Requesters.<o:p></o:p></span></li></ul>
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<p style="margin:0in;margin-bottom:.0001pt;line-height:125%"><span style="font-size:10.5pt;line-height:125%;font-family:"Arial Black",sans-serif;color:black">Boundary System Stabilization Continues</span><span style="font-size:10.5pt;line-height:125%;font-family:"Arial",sans-serif;color:#383838"><o:p></o:p></span></p>
<p style="margin:0in;margin-bottom:.0001pt;line-height:125%"><span style="font-size:10.5pt;line-height:125%;font-family:"Arial",sans-serif;color:#383838">Significant strides are being made toward stabilization across several boundary systems: <o:p></o:p></span></p>
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<span style="font-size:10.5pt;line-height:125%;font-family:"Arial",sans-serif">Payroll Certification System development updates have been shared with the Extramural Funds (EMF) team, and testing has resumed as of mid-September to ensure the system is ready
for campus users and aligns with compliance and reporting standards. <o:p></o:p></span></li><li class="MsoNormal" style="color:#383838;mso-margin-top-alt:auto;margin-bottom:12.0pt;line-height:125%;mso-list:l4 level1 lfo9">
<span style="font-size:10.5pt;line-height:125%;font-family:"Arial",sans-serif">Major issues with the Non-Salary Cost Transfer (NCT) tool have been resolved, with only a few outstanding items left to address.
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<span style="font-size:10.5pt;line-height:125%;font-family:"Arial",sans-serif">Web Recharge is making progress in three key areas:
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<span style="font-size:10.5pt;line-height:125%;font-family:"Arial",sans-serif">A "new service provider" request form is in final testing.<o:p></o:p></span></li><li class="MsoNormal" style="color:#383838;mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;line-height:125%;mso-list:l4 level2 lfo9">
<span style="font-size:10.5pt;line-height:125%;font-family:"Arial",sans-serif">A "service provider update" request form is in development.<o:p></o:p></span></li><li class="MsoNormal" style="color:#383838;mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;line-height:125%;mso-list:l4 level2 lfo9">
<span style="font-size:10.5pt;line-height:125%;font-family:"Arial",sans-serif">Template Billing will start testing more broadly now that additional functionality has been added to allow for splitting revenues by dollar amounts, not just percentage.<o:p></o:p></span></li></ol>
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<p style="margin:0in;margin-bottom:.0001pt;line-height:125%"><span style="font-size:10.5pt;line-height:125%;font-family:"Arial Black",sans-serif;color:black">SAA Reminder: Role Assignments for Financial Applications</span><span style="font-size:10.5pt;line-height:125%;font-family:"Arial",sans-serif;color:#383838"><o:p></o:p></span></p>
<p style="margin:0in;margin-bottom:.0001pt;line-height:125%"><span style="font-size:10.5pt;line-height:125%;font-family:"Arial",sans-serif;color:#383838">Recent assessments have identified two persistent challenges related to role assignments. First, BFS is
receiving requests for <u><a href="https://ucr.benchurl.com/c/l?u=1196FAB1&e=18C46D8&c=158834&t=0&l=10F9FD26D&email=huTSExHnx%2Bl0Xu1EkKXg8aBanR218rId&seq=1" target="_blank"><span style="color:#0000EE">role assignments</span></a></u> that should be managed
by a department System Access Administrator (SAA). Second, new hires' inquiries are covered in the training materials, especially for the procurement Department Requester and Transactor roles. It is important to remember that departmental SAAs are tasked with
granting access to financial applications and reports, a function BFS cannot perform, and that staff needs to complete the required
<a href="https://ucr.benchurl.com/c/l?u=1196E1A5&e=18C46D8&c=158834&t=0&l=10F9FD26D&email=huTSExHnx%2Bl0Xu1EkKXg8aBanR218rId&seq=1" target="_blank">
<span style="color:#0000EE">finance training</span></a> before role assignment.<o:p></o:p></span></p>
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<p class="MsoNormal" style="line-height:125%"><strong><span style="font-size:10.5pt;line-height:125%;font-family:"Arial Black",sans-serif;color:#003DA5">User Group Meeting</span></strong><span style="font-size:10.5pt;line-height:125%;font-family:"Arial",sans-serif;color:#383838"><o:p></o:p></span></p>
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<p class="MsoNormal" style="line-height:125%"><span style="font-size:10.5pt;line-height:125%;font-family:"Arial",sans-serif;color:#383838">Join us for the next User Group meeting on
<strong><span style="font-family:"Arial",sans-serif">October 15 from 11-12 PM</span></strong>.<o:p></o:p></span></p>
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<p class="MsoNormal" style="line-height:125%"><span style="font-size:10.5pt;line-height:125%;font-family:"Arial",sans-serif;color:#383838">Zoom:
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<p class="MsoNormal" style="line-height:125%"><span style="font-size:10.5pt;line-height:125%;font-family:"Arial Black",sans-serif;color:#003DA5">Before You Submit a Ticket...</span><span style="font-size:10.5pt;line-height:125%;font-family:"Arial",sans-serif;color:#383838"><o:p></o:p></span></p>
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<p class="MsoNormal" style="line-height:125%"><span style="font-size:10.5pt;line-height:125%;font-family:"Arial",sans-serif;color:#383838">If you need assistance, please reach out to the
</span><u><span style="font-size:10.5pt;line-height:125%;font-family:"Arial",sans-serif;color:#003DA5"><a href="https://ucr.benchurl.com/c/l?u=1196E862&e=18C46D8&c=158834&t=0&l=10F9FD26D&email=huTSExHnx%2Bl0Xu1EkKXg8aBanR218rId&seq=1" target="_blank"><span style="color:#0000EE">CoP</span></a></span></u><span style="font-size:10.5pt;line-height:125%;font-family:"Arial",sans-serif;color:#383838">,
your Financial Manager, or take a look at the </span><u><span style="font-size:10.5pt;line-height:125%;font-family:"Arial",sans-serif;color:#0000EE"><a href="https://ucr.benchurl.com/c/l?u=1196E863&e=18C46D8&c=158834&t=0&l=10F9FD26D&email=huTSExHnx%2Bl0Xu1EkKXg8aBanR218rId&seq=1" target="_blank"><span style="color:#0000EE;background:white">Training
Resources</span></a></span></u><span style="font-size:10.5pt;line-height:125%;font-family:"Arial",sans-serif;color:#383838"> before submitting a
</span><u><span style="font-size:10.5pt;line-height:125%;font-family:"Arial",sans-serif;color:#0000EE"><a href="https://ucr.benchurl.com/c/l?u=1196F0BB&e=18C46D8&c=158834&t=0&l=10F9FD26D&email=huTSExHnx%2Bl0Xu1EkKXg8aBanR218rId&seq=1" target="_blank"><span style="color:#0000EE">ticket</span></a></span></u><span style="font-size:10.5pt;line-height:125%;font-family:"Arial",sans-serif;color:#383838">.
<o:p></o:p></span></p>
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<p style="margin:0in;margin-bottom:.0001pt;line-height:125%"><span style="font-size:10.5pt;line-height:125%;font-family:"Arial Black",sans-serif;color:black">Website Transition In Progress</span><span style="font-size:10.5pt;line-height:125%;font-family:"Arial",sans-serif;color:#383838"><o:p></o:p></span></p>
<p style="margin:0in;margin-bottom:.0001pt;line-height:125%"><span style="font-size:10.5pt;line-height:125%;font-family:"Arial",sans-serif;color:#383838">The content from the Impact23 website is transitioning to
<a href="https://ucr.benchurl.com/c/l?u=1195409C&e=18C46D8&c=158834&t=0&l=10F9FD26D&email=huTSExHnx%2Bl0Xu1EkKXg8aBanR218rId&seq=1" target="_blank">
<span style="color:#0000EE">bfs.ucr.edu</span></a> to improve your experience. As the Impact23 project wraps up, Business and Financial Services content is being refreshed to align with the updated financial systems, processes, and reports. Certain pages from
the Impact23 site will now redirect to the BFS site to prevent duplication. The Impact23 website will undergo minimal updates as we shift our focus back to standard business operations.
<o:p></o:p></span></p>
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<p style="margin:0in;margin-bottom:.0001pt;line-height:125%"><span class="0qqizx3ktfba"><span style="font-size:10.5pt;line-height:125%;font-family:"Arial Black",sans-serif;color:black">Stay Informed with the Known Issues Tracker </span></span><span style="font-size:10.5pt;line-height:125%;font-family:"Arial",sans-serif;color:#383838"><o:p></o:p></span></p>
<p style="margin:0in;margin-bottom:.0001pt;line-height:125%"><span style="font-size:10.5pt;line-height:125%;font-family:"Arial",sans-serif;color:#383838">As we navigate the first fiscal close in new systems, please review the </span><span style="font-size:10.5pt;line-height:125%;font-family:"Arial",sans-serif;color:#0000EE"><a href="https://ucr.benchurl.com/c/l?u=119543DA&e=18C46D8&c=158834&t=0&l=10F9FD26D&email=huTSExHnx%2Bl0Xu1EkKXg8aBanR218rId&seq=2" target="_blank"><span style="color:#0000EE">Known
Issues Tracker</span></a></span><span style="font-size:10.5pt;line-height:125%;font-family:"Arial",sans-serif;color:#383838"> for the latest information on issues affecting financial processes and reports. <o:p></o:p></span></p>
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