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<p style="margin:0in;margin-bottom:.0001pt"><span style="color:black">Dear Colleagues,</span><o:p></o:p></p>
<p style="mso-margin-top-alt:12.0pt;margin-right:0in;margin-bottom:12.0pt;margin-left:0in">
<span style="color:black">Thank you for your understanding regarding the discontinuation of the concierge helpline. As a reminder, departments have the same system access and reporting capabilities the concierge staff used to onboard suppliers and payees.</span><o:p></o:p></p>
<p style="mso-margin-top-alt:12.0pt;margin-right:0in;margin-bottom:12.0pt;margin-left:0in">
<span style="color:black">Reevaluating the supplier onboarding process, particularly for suppliers with tax-reportable payments such as honoraria and human subject payments, remains a priority and will be addressed after the fiscal close. </span><o:p></o:p></p>
<p style="mso-margin-top-alt:12.0pt;margin-right:0in;margin-bottom:12.0pt;margin-left:0in">
<span style="color:black">We recognize that this change may present challenges and require additional staff assistance. To help manage the transition, the following guidance is being provided:</span><o:p></o:p></p>
<p style="margin:0in;margin-bottom:.0001pt"><b><span style="color:black">Supplier Status Check:</span></b><o:p></o:p></p>
<p style="margin:0in;margin-bottom:.0001pt"><span style="color:black">Department Supplier Requestors should serve as the main contact for their requested suppliers and payees, assisting them through onboarding</span><span style="font-size:12.0pt;color:#455A64;background:white">. </span><br>
<br>
<o:p></o:p></p>
<ul style="margin-top:0in" type="disc">
<li style="color:black;margin-top:0in;margin-bottom:0in;margin-bottom:.0001pt;mso-list:l1 level1 lfo1;vertical-align:baseline">
First consider if the payment is for a Requesting Reimbursement/Refund-Only Supplier. Tax reporting is not associated with this type of payment, this
<a href="https://drive.google.com/file/d/1UVDOmKDvBY7_7ZGmwkTaKBksHktrBQdc/view?usp=drive_link">
<span style="color:#1155CC">guide</span></a> walks through the simplified process. <o:p></o:p></li><li style="color:black;margin-top:0in;margin-bottom:0in;margin-bottom:.0001pt;mso-list:l1 level1 lfo1;vertical-align:baseline">
All other purchase order (PO) and non-purchase order (non-PO) suppliers need to be requested through the Oracle registration process. Detailed information on registering a new supplier/payee is available
<a href="https://impact23.ucr.edu/oracle-supplier-portal"><span style="color:#1155CC">here</span></a>.<o:p></o:p></li><li style="color:black;margin-top:0in;margin-bottom:0in;margin-bottom:.0001pt;mso-list:l1 level1 lfo1;vertical-align:baseline">
Two reports are available to support departments unsure where a supplier is in the registration process. Review this quick reference guide,<span style="font-size:12.0pt;color:#455A64;background:#FEFEFE">
</span><a href="https://drive.google.com/file/d/1DFflGOKqqh_pCCV_VIl6zCBkBYTYHoZa/view"><span style="color:#1155CC">Supplier Registration Tracking Reports for Departments</span></a>, for more details.<o:p></o:p></li></ul>
<p class="MsoNormal"><o:p> </o:p></p>
<p style="margin:0in;margin-bottom:.0001pt"><b><span style="color:black">Guides to Assist Prospective Suppliers/Payees:</span></b><span style="color:black"><br>
Please remember to share only the most current guidance to expedite the process, as updates have been made since the portal's initial implementation. You can find the latest guides on the
</span><a href="https://impact23.ucr.edu/training-0"><span style="color:#1155CC">Training Resources</span></a><span style="color:black"> webpage. Below are the most commonly used guides:
</span><span style="font-size:12.0pt;color:#455A64;background:white"><br>
<br>
<br>
</span><o:p></o:p></p>
<ul style="margin-top:0in;padding-inline-start:48px" type="disc">
<li style="color:black;margin-top:0in;margin-bottom:0in;margin-bottom:.0001pt;mso-list:l0 level1 lfo2;vertical-align:baseline">
<a href="https://drive.google.com/file/d/1AoFadA2TymLOgMajDaL80abkDAtH-QKY/view?usp=drive_link"><span style="color:#1155CC">Non-PO Supplier Guide</span></a><o:p></o:p></li><li style="color:black;margin-top:0in;margin-bottom:0in;margin-bottom:.0001pt;mso-list:l0 level1 lfo2;vertical-align:baseline">
<a href="https://drive.google.com/file/d/1zzW07Lk6UPB5O8Hpq6gUhaw42DIgIbOl/view"><span style="color:#1155CC">Foreign Nonresident Payments</span></a><o:p></o:p></li><li style="color:black;margin-top:0in;margin-bottom:0in;margin-bottom:.0001pt;mso-list:l0 level1 lfo2;vertical-align:baseline">
<a href="https://drive.google.com/file/d/1togD9uwPCT5VM54H9NpOyOSXcfjnQI5t/view?usp=sharing"><span style="color:#1155CC">PO Supplier Guide</span></a><o:p></o:p></li></ul>
<p class="MsoNormal"><o:p> </o:p></p>
<p style="margin:0in;margin-bottom:.0001pt"><span style="color:black">Please take a moment to read and watch the embedded videos in these guides to provide the best support to your suppliers and payees. </span><o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p style="margin:0in;margin-bottom:.0001pt"><b><span style="color:black">Central Office Support:</span></b><span style="color:black"><br>
For department supplier/payee inquiries that require central office support, please continue to submit tickets at
</span><a href="http://ucrsupport.service-now.com/finadmin_portal"><span style="color:#1155CC">ucrsupport.service-now.com/finadmin_portal</span></a><span style="color:black">. </span><o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p style="margin:0in;margin-bottom:.0001pt"><span style="color:black">If you cannot resolve an onboarding issue, your supplier/payee can schedule a support session with the Procurement Concierge using this
</span><a href="https://outlook.office365.com/owa/calendar/BookingsUCRSupplierPayeeRegistration@o365ucr.onmicrosoft.com/bookings/"><span style="color:#1155CC">booking link</span></a><span style="color:black">.</span><o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p style="mso-margin-top-alt:12.0pt;margin-right:0in;margin-bottom:12.0pt;margin-left:0in">
<span style="color:black">Sincerely,</span><o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal" style="margin-bottom:3.0pt"><b>Asirra Suguitan<o:p></o:p></b></p>
<p class="MsoNormal" style="margin-bottom:3.0pt">Associate Vice Chancellor and Campus Controller<o:p></o:p></p>
<p class="MsoNormal" style="margin-bottom:3.0pt">Business and Financial Services (BFS)<span style="color:#1F497D">
</span>| Accounting Office<o:p></o:p></p>
<p class="MsoNormal"><img border="0" width="250" height="77" style="width:2.6041in;height:.802in" id="Picture_x0020_1" src="cid:image001.png@01DACBAD.95E0F660" alt="ucr-logo-email"><o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
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