From asirra.suguitan at ucr.edu Thu Oct 1 18:50:16 2026 From: asirra.suguitan at ucr.edu (Asirra Suguitan) Date: Thu, 1 Oct 2026 18:50:16 -0700 Subject: [Concurdelegates] Concur Fall Learning Series Kicks Off October 9 In-Reply-To: References: Message-ID: Dear Colleagues, Please share with travelers who enter their travel in Concur, as appropriate. Join Business & Financial Services this October for the *Concur Fall Learning Series*, a practical three-part series designed to help campus users get more out of Concur Travel and Expense. Rather than revisiting the basics, the series will focus on *recent improvements, common pain points, helpful tips and tools, and enhancements UCR is evaluating based on the campus feedback survey.* We?ll also highlight resources and guidance that can make navigating Concur a little easier. Whether you use Concur regularly or support others with travel and expense processes, we encourage you to join us, bring your questions, and learn what?s new. *Fridays, 1:00?2:00 p.m.* *October 9, 16, and 23, 2026* *Zoom:* https://ucr.zoom.us/s/99785337508 *No registration is required. Attend one session or join us for the full series.* *Bring your questions and get ready to learn!* Sincerely, *Asirra Suguitan* Associate Vice Chancellor and Campus Controller Business & Financial Services http://bfs.ucr.edu/ [image: ucr-logo-email] -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image002.png Type: image/png Size: 12023 bytes Desc: not available URL: From asirra.suguitan at ucr.edu Thu Oct 1 19:24:21 2026 From: asirra.suguitan at ucr.edu (Asirra Suguitan) Date: Thu, 1 Oct 2026 19:24:21 -0700 Subject: [Concurdelegates] Insider News: Updates That Matter In-Reply-To: References: <122654b97bcf4648ab4d944d5a5053a1@158834.clients.bmsend.com> Message-ID: Dear Colleagues, *Insider News * is a publication of Business & Financial Services and Campus Procurement and Real Estate Services, bringing you the latest updates and news from both organizations. This edition highlights key activities related to financial systems, reports, business processes, procurement, and other resources that support your work. Please take a few minutes to review the latest edition and share it with your departmental teams as appropriate. Sincerely, *Asirra Suguitan* Associate Vice Chancellor and Campus Controller Business & Financial Services http://bfs.ucr.edu/ [image: image.png] [image: User Group Meeting Intro Slide] *Insider News* is a publication of Business & Financial Services and Campus Procurement and Real Estate Services, bringing you the latest updates and news from both organizations. Announcements *IN CASE YOU MISSED IT *September User Group Catch up on the Oracle Redwood and Labviva timelines and call for testers, Payroll Certification, the Looker interface update, Guest Traveler and Concur enhancements, equipment capitalization, taxation of digital products, and more. Watch Recording * | *View Presentation [image: User Group Meeting Intro Slide] *Procurement Services Has a New Organizational Home* Effective September 1, Procurement Services and Real Estate Services joined to form *Campus Procurement & Real Estate Services*, led by Jeremy Meadows, Chief Procurement Officer. *There are no changes to day-to-day operations at this time*?existing contacts, processes, systems, portals, and methods of engagement remain the same. The new organization will continue working closely with Business & Financial Services given the interconnected nature of UCR?s financial and Procure-to-Pay processes. Any future service or process changes will be communicated to campus. Read the announcement here . * Concur Fall Learning Series* A practical three-part series focused on recent improvements, common pain points, what users can do differently today, and enhancements UCR is evaluating based on the campus feedback survey. *MARK YOUR CALENDAR* *Fridays, 1:00?2:00 p.m.* October 9, 16, and 23, 2026 https://ucr.zoom.us/s/99785337508 * Bring your questions and get ready to learn! * Contracts & Grants *Fly America: Review Before Booking* Airfare charged to a federal or federal flow-through award must comply with the Fly America Act. Before purchasing airfare, review every flight segment and confirm the ticketed airline and flight number. A U.S.-carrier flight number may qualify even when a foreign airline operates the aircraft. Lower cost or convenience alone does not qualify as an exception. Review the Federally Funded Air Travel: Fly America Act and Open Skies Guidance . *Payroll Certification Phase IV* Phase IV of Payroll Certification, covering January through June 2026, is targeted for release on *Friday, **October 2*. A notice will be sent once it is available. - Department Coordinator review due: *October 23* - Principal Investigator review and certification due: *November 13* Financial Services [image: Microscope Capitalization Threshold Icon] *Equipment Capitalization Threshold Update * Beginning January 1, 2027, the equipment capitalization threshold will increase from *$5,000 to $10,000*. Equipment capitalized before January 1 will remain in the fixed-asset system and continue depreciating. Existing sponsored awards will continue using the $5k threshold under current F&A agreements. Additional transition and coding guidance is forthcoming. [image: Digital tax laptop badge] *Tax on Certain Digital Products * Beginning January 1, 2027, California Senate Bill 122 may make certain software, SaaS, cloud subscriptions, licenses, and other digital products taxable. Tax treatment will depend on the product, contract terms, and access period. Additional UC guidance is forthcoming. Procure to Pay *Testers Needed* Oracle Redwood and Labviva require separate testing efforts. Volunteer through your CFAO by *October 9. * *Campus Storage Solutions* Compare UCR storage solution options (Google, AWS, etc.), costs, and purchasing pathways in the ITS storage matrix. *UCR Storage Options >>* *Procurement Series* Find sessions, recordings, presentations, and summaries on the Procurement Learning Series webpage. *UCR-Supported AI* Review UCR-supported tools, access methods, costs, and approved data use before purchasing an AI product. *Explore AI Tools >>* Travel & Entertainment *Guest Traveler Enhancements Now Available* Guest Traveler enhancements became effective *September 29*. Departmental associations now expire after one year, search fields have been streamlined, and users can search, export, and inactivate active Guest Travelers individually or in batches. View the Guest Traveler Routing guide . *New Concur Delegate Dashboard & Guide* The AI-assisted *Delegates Dashboard* provides a unified workspace for users who manage travel and expenses on behalf of others. Delegates can view Travel, Expense, and Request activities across multiple travelers, see priorities and task statuses, and take action without repeatedly switching between tools or user profiles. The new guide explains how to access the dashboard, review the *For You Today* task list, switch between delegators, and understand the *Urgent, Active Trip Task, Planning, and Follow-up* category tiles. View the Concur Delegates Dashboard Guide . [image: User Group Meeting Intro Slide] *Planning Air Travel? Consider Booking Early* Air travel demand remains strong, while higher fuel costs are prompting some airlines to reduce capacity on lower-demand or less-profitable routes. Travelers with firm dates?especially groups or those with limited schedule flexibility?should consider booking early. Waiting may result in fewer flight options, schedule changes, or less availability at preferred times. Read the Industry Update . View this email in your browser 900 University Ave., Riverside, CA , 92521 Unsubscribe -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image.png Type: image/png Size: 13189 bytes Desc: not available URL: