[Concurdelegates] Business & Financial Services Insider News

Thu Dec 18 16:34:00 PST 2025

Dear Colleagues,

The Business & Financial Services (BFS) Insider News
<https://ucr.bmeurl.co/1358F755> delivers key updates and activities
related to financial systems, reports, and business processes that support
your work. Please take a few minutes to review the latest edition and share
it with your departmental teams as needed.

Sincerely,

*Asirra Suguitan*
Associate Vice Chancellor and Campus Controller
Business & Financial Services
http://bfs.ucr.edu/

Announcements
<https://ucr.benchurl.com/c/l?u=1358F75B&e=1AC97D9&c=158834&&t=0&l=140710788&email=huTSExHnx%2Bl0Xu1EkKXg8aBanR218rId&seq=1>
Training
<https://ucr.benchurl.com/c/l?u=1358F75C&e=1AC97D9&c=158834&&t=0&l=140710788&email=huTSExHnx%2Bl0Xu1EkKXg8aBanR218rId&seq=1>
Support
<https://ucr.benchurl.com/c/l?u=1358F75D&e=1AC97D9&c=158834&&t=0&l=140710788&email=huTSExHnx%2Bl0Xu1EkKXg8aBanR218rId&seq=1>
Website
<https://ucr.benchurl.com/c/l?u=1358F75E&e=1AC97D9&c=158834&&t=0&l=140710788&email=huTSExHnx%2Bl0Xu1EkKXg8aBanR218rId&seq=1>
*Payroll Certifications*

   - Phase I (7/1/23–6/30/24): *85% complete*
   - Phase II (7/1/24–6/30/25): *23% complete*

*Phase I certifications are past due and must be submitted immediately. *Email
emf at ucr.edu for support.
For Phase II, 228 of 983 certifications have been completed, representing
an overall certification rate of *23%*, with most still pending department
or PI review.* Phase II certifications should be completed before Winter
Break.*
*Payroll Certification Tool Updates Coming in January *
Enhancements to the Payroll Certification Tool are expected in the
*second **week
of January 2026*, including automatic inclusion of Co-PIs (Sponsor Code
5400), new email reminders for Coordinators and PIs, and an admin job code
listing to support Cost Notes review. Campus communication and updated
training materials will be shared once the enhancements go live.
*Did You Know? *
The UCR PPM Expense Detail Report requires a *Department code* in the Award
Organization field. Using an Activity code will result in an error when
running the report.
*Interest Debt Service Payments Posted for November Capital Projects *
Interest debt service payments for capital projects for the month of
November have been posted to the ledger. Departments with capital projects
funded through Bonds or the Central Bank can now review their ledgers to
confirm that the charges have been recorded. If there are any questions or
discrepancies, submit a ticket in the portal
<https://ucr.benchurl.com/c/l?u=135AEADE&e=1AC97D9&c=158834&&t=0&l=140710788&email=huTSExHnx%2Bl0Xu1EkKXg8aBanR218rId&seq=1>
to Service/Business Area: "General Acct, Web Recharge, & NCTs."
<https://ucr.benchurl.com/c/vd?9tSN8Jgb1CbCy5qKOjqhg44Kbmf8QRbizdl4e8BauoWLYc%252FUoc36CE51fdcGxcN5w36uWiIXewUz0nadeg9S3%252BBCU8hi%252BANxnZYwDeQ2G0F0DPnjt%252Fo7KZWjdN5Yf8h0#video_1>

*A message from Jeremy Meadows: Thank you for joining us for coffee and
donuts—and for taking the time to share your feedback. *

*Get Involved: Starts Friday, January 9!*

Procurement Services is launching the *Procurement Process Improvement
Series*, a short, topic-based forum to gather campus feedback on Oracle
Procurement processes and functionality. The series focuses on *recurring
challenges and system pain points*—not individual troubleshooting.

*Fridays *|* 60 minutes* — *Please add these dates to your calendar.*
*Join via Zoom:* https://ucr.zoom.us/j/97040327336
<https://ucr.benchurl.com/c/l?u=135E5FFC&e=1AC97D9&c=158834&&t=0&l=140710788&email=huTSExHnx%2Bl0Xu1EkKXg8aBanR218rId&seq=1>

   - *Jan 9:* Suppliers
   - *Jan 16:* Purchase Agreements
   - *Jan 23:* Purchase Requisitions
   - *Jan 30:* Purchase Orders (including Change Orders & Payment Status)
   - *Feb 6:* Purchase Reports

Please note that each session will include a buyer-led walk through of what
a* “perfect” requisition* looks like for a specific commodity (for example,
software).
All campus users of Oracle Procurement are welcome. Participants are
encouraged to bring *actual use cases or examples* related to the session
topic. If you’ve experienced challenges—or have insights to share—this is
your opportunity to help improve Oracle Procurement for the broader campus
community.

*Purchasing Advisory: Potential Price Increases for Computers and Related
Equipment  *

UCOP has advised campuses that due to global supply constraints and
increased demand for computer memory and solid-state drives, major
manufacturers (Dell, HP, Lenovo) have indicated that pricing and
availability for laptops, desktops, and servers may be impacted early next
year.

Departments may experience *higher costs*, *longer lead times*, and *limited
availability* for standard configurations. Although UC pricing is based on
discounts from list price, anticipated vendor list price increases may
reduce overall savings.

Departments with anticipated computer purchases are encouraged to *place
orders as early as possible in the new year* and consider flexibility in
configurations or approved resellers with in-stock inventory. Please
coordinate with your departmental IT and Procurement Services as needed for
guidance on purchasing options.

*Punchout Purchase Order Update *

Due to a system issue, some punchout purchase orders created between *December
9–12* were not transmitted to suppliers. The issue has been resolved, and
impacted purchase orders have been *sent to suppliers via email* by the
procurement team, with the buyer or initiator copied for visibility.
*Non-Catalog Requisition for Lump Sum and Multi-Payment Purchases*
This form was updated from “Non-Catalog Requisition for Lump Sum Purchases”
to better guide departments. Use this request form when a purchase
requires *multiple
payments or recurring invoicing within one year*, including lump-sum
(single payment) or blanket-style purchase orders.
*Help Improve the Concur Experience *
Take our short Concur Travel and Expense survey and* help shape future *
*improvements* to travel and expense processes across campus.

*~10 minutes | Due Friday, January 30*
TAKE THE SURVEY ➜
<https://ucr.benchurl.com/c/l?u=135E5FFD&e=1AC97D9&c=158834&&t=0&l=140710788&email=huTSExHnx%2Bl0Xu1EkKXg8aBanR218rId&seq=1>

*Travel Advisory: Spirit Airlines *
Spirit Airlines has reported significant financial uncertainty and has
begun reducing service in some markets. Due to the increased risk, we
recommend *avoiding new Spirit Airlines bookings* at this time. Our travel
partner, Anthony Travel, advises that while lower fares may be appealing,
the potential operational and financial risks could result in disruptions,
cancellations, or additional costs.
*United Airlines Cancellation Fee*
United Airlines has announced an upcoming change to cancellation fees for
nonrefundable tickets, effective in 2026.

   -
*Domestic Economy: *Increase from $125 to $150
   -

   *International Economy:*
   Increase from $250 to $300

*TSA / REAL ID *
Starting February 1, 2026, travelers without a REAL ID or other acceptable
identification may pay a* $45 fee* to use TSA’s new identity verification
option, Confirm.ID, and fly for a limited period. TSA strongly encourages
travelers to obtain a REAL ID to avoid added costs and delays.
View this email in your browser
<https://ucr.benchurl.com/c/v?e=1AC97D9&c=158834&t=0&l=140710788&email=huTSExHnx%2Bl0Xu1EkKXg8aBanR218rId>

900 University Ave., Riverside, CA , 92521

Unsubscribe
<https://ucr.benchurl.com/c/su?e=1AC97D9&c=158834&t=0&l=140710788&email=huTSExHnx%2Bl0Xu1EkKXg8aBanR218rId&relid=>
<https://www.benchmarkemail.com?p=500289>
-------------- next part --------------
An HTML attachment was scrubbed...
URL: <https://lists.ucr.edu/pipermail/concurdelegates/attachments/20251218/628b2133/attachment-0001.htm>