[Concurdelegates] Fwd: Impact23 Insider News - December 2024

Wed Dec 18 15:52:27 PST 2024

Dear Colleagues,

The Impact23 Insider News provides essential updates and activities related
to the financial system replacement program. Please take a few minutes to
read the Impact23 Insider News – December 2024
<https://ucr.bmeurl.co/11E7E056> edition and share it with your
departmental teams as appropriate.

Sincerely,

*Asirra Suguitan*
Associate Vice Chancellor and Campus Controller
Business & Financial Services

*http://bfs.ucr.edu/* <http://bfs.ucr.edu/>

December 2024 | 22nd Edition
*December 2024 *| 22nd Edition

*Thank You, and See You Next Year!*

Thank you for your commitment to adapting to the new chart of accounts,
financial systems, and reports. Your feedback has been invaluable in
setting priorities and improving financial systems to meet campus needs,
and we appreciate everyone who completed the staff survey. Efforts to
implement further enhancements will continue. Wishing you a well-deserved
break and looking forward to a successful 2025!

*Amazon Business for PCard Purchases*

Make the most of Amazon Business for your purchases! Orders must be placed
through the *Amazon Business portal* using the PCard Holder's UCR email
address and Procurement Card to ensure compliance. For those who missed the
live webinar on November 22, the recording is available here
<https://ucr.benchurl.com/c/l?u=11E7FF6A&e=19260C5&c=158834&&t=0&l=11A8DB63E&email=Yhj5eJcT5vF0Xu1EkKXg8aBanR218rId&seq=1>.
The session provides valuable insights and tips to help maximize the
benefits of Amazon Business. For more information, visit this webpage
<https://ucr.benchurl.com/c/l?u=11E7FE2A&e=19260C5&c=158834&&t=0&l=11A8DB63E&email=Yhj5eJcT5vF0Xu1EkKXg8aBanR218rId&seq=1>
.
<https://ucr.benchurl.com/c/l?u=11E7E40B&e=19260C5&c=158834&&t=0&l=11A8DB63E&email=Yhj5eJcT5vF0Xu1EkKXg8aBanR218rId&seq=1>

*Weekly PCard Expense Reports*

UCR has implemented weekly PCard expense reports in Concur for all
transactions after October 25. Due to this change, many transactions were
posted to *Available Expenses*, with users needing to assign these expenses
to a report manually. Future transactions will be automatically posted to
their respective weekly reports. To learn more about this one-time effort,
including a comprehensive guide and instructional video, please read the
notice here
<https://ucr.benchurl.com/c/l?u=11E7E40C&e=19260C5&c=158834&&t=0&l=11A8DB63E&email=Yhj5eJcT5vF0Xu1EkKXg8aBanR218rId&seq=1>
.

*Fly America Act Guidance*

Federal regulations require the use of U.S. carriers for travel reimbursed
from federal grants and contracts, including federal flow-through awards.
Departments and principal investigators (PIs) must ensure compliance with
the Fly America Act. Guidance on the minimum backup documentation for EMF
to review federally funded *foreign travel reimbursements* is available here
<https://ucr.benchurl.com/c/l?u=11E8158E&e=19260C5&c=158834&&t=0&l=11A8DB63E&email=Yhj5eJcT5vF0Xu1EkKXg8aBanR218rId&seq=1>
and on the BFS Accounting Website under Extramural Funds > Forms &
Resources. To determine if an award involves federal flow-through funding,
refer to the “C&G Awards Direct Fed and FFT” list published monthly (~15th)
on this same webpage.

*New for US Citizens Traveling to UK  *Beginning *January 8, 2025*,
travelers to the United Kingdom from 49 designated countries and
territories, including the United States, will be required to secure
an *Electronic
Travel Authorization (ETA)*. This change impacts many nationalities that
previously did not need a visa or prior approval for entry.

   - UK ETAs are valid for two years, provided the associated passport
   remains valid.
   - If a passport expires within two years of the ETA's validity or a new
   passport is acquired, a new ETA must be applied for.

To avoid complications during travel, UCR researchers and travelers should
be aware of this requirement and ensure it is accounted for when booking
trips through Concur or Anthony Travel. For more details, visit the
official UK ETA guidelines here
<https://ucr.benchurl.com/c/l?u=11E7EB99&e=19260C5&c=158834&&t=0&l=11A8DB63E&email=Yhj5eJcT5vF0Xu1EkKXg8aBanR218rId&seq=1>
.

*REAL ID Enforcement Deadline*

Starting *May 7, 2025*, U.S. travelers will need a REAL ID-compliant
license or another acceptable form of identification to board domestic
flights and access certain federal facilities. The Department of Homeland
Security has proposed extending the deadline to May 2027 due to adoption
concerns, but the current enforcement date remains.

* How Do I Know If I Have a REAL ID? *
Look for a  *star in the upper right corner* of your driver’s license or
state ID. If there is no star, your ID is not REAL ID-compliant, and you
must obtain one. Visit your state’s driver’s licensing agency website to
review requirements for obtaining a REAL ID.

*View Payables Invoices*

To view payables invoices, including the new enhancement that displays
invoice approval history, users must have the* UCR Inquiry JR* role
assigned in EACS. Department SAAs should ensure this role is assigned
whenever any other Oracle Financials role is granted.

Additional invoice information, like AP holds and approvals, the
installment tab on invoices, and invoice notes and comments, was recently
made accessible to users in Oracle Payables. Users can find this
information by navigating to an invoice in the *Payables Invoices*
infotile.

*Extra Time, Same Support *

In response to user feedback, monthly office hours will be extended until
the end of the fiscal year on June 30, 2025. The BFS calendar
<https://ucr.benchurl.com/c/l?u=11E81BEC&e=19260C5&c=158834&&t=0&l=11A8DB63E&email=Yhj5eJcT5vF0Xu1EkKXg8aBanR218rId&seq=1>
will be updated to reflect these changes.

*Oracle Guided Learning Update*

By the end of this year, training resources will transition from the Oracle
Guided Learning widget to being fully available on the Training Resources
webpage. While the widget will remain accessible within Oracle, it will
contain only minimal resources. Business & Financial Services training
guides and materials have been consolidated in Training Resources.
<https://ucr.benchurl.com/c/l?u=11E7E06C&e=19260C5&c=158834&&t=0&l=11A8DB63E&email=Yhj5eJcT5vF0Xu1EkKXg8aBanR218rId&seq=1>

*Known Issues Tracker *

Review the
<https://ucr.benchurl.com/c/l?u=11E7E075&e=19260C5&c=158834&&t=0&l=11A8DB63E&email=Yhj5eJcT5vF0Xu1EkKXg8aBanR218rId&seq=1>Known
Issues Tracker
<https://ucr.benchurl.com/c/l?u=11E7E075&e=19260C5&c=158834&&t=0&l=11A8DB63E&email=Yhj5eJcT5vF0Xu1EkKXg8aBanR218rId&seq=2>
for the latest information on issues affecting financial processes and
reports. Of special note are the recent additions, including the concerns
regarding the budgets for K-099 projects in Oracle Budget and the temporary
workaround for Oracle Financials displaying only five tasks at a time in
the BPM Worklist.

The latest news for Oracle Financials (ERP, OFC), Oracle Budget (EPM),
Concur Travel & Expense (Concur), Financial Boundary Systems and Reporting.
Delivering timely information that matters to you!

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