[Chass-gsaos] Update on GSMS Development and Timelines

Thu Jul 17 11:34:22 PDT 2025

Good Day,
A quick update, there is a slight set-back on the GSMS deployment.  The GSMS team lost a few developers but the ones remaining are working very hard to get it deployed by early August for department to issue appointment letters. I will keep everyone posted and we should know before the end of July.  If it will not deploy in time for letters to be issued for fall, we will resume using TA Online, but I'll let you know by end of month.  Thank you for your patience.

Best,
Perla

Perla Fabelo, Graduate Student Services Lead
Graduate Student Academic Affairs Office
College of Humanities, Arts, and Social Sciences
[cid:image001.png at 01DBF70E.BC40FCA0]

I am working a hybrid schedule and will respond to messages as soon as possible.

From: Perla M Fabelo
Sent: Tuesday, July 1, 2025 11:11 AM
To: chass-gsaos at lists.ucr.edu
Cc: chass-fao at lists.ucr.edu; Covadonga Lamar Prieto <covad at ucr.edu>; Marcelina R Ryneal <marcelina.ryneal at ucr.edu>; Michael A Haeberle <michael.haeberle at ucr.edu>; Susan L Brown <susan.brown at ucr.edu>; Kiril Tomoff <kiril.tomoff at ucr.edu>
Subject: FW: Update on GSMS Development and Timelines
Importance: High

Good morning!
A quick follow up on the message I shared below.  This is the GSMS Phase 1 implementation timeline.  As TA Online is being replaced by the new system, moving forward, all fall appointment letters will be issued in GSMS.  TA Online letters will be disabled starting fall 2025, but options for reporting access after TA Online is disabled is being explored.  Communication will be coming soon to staff on testing and training (see rollout dates below).   Your attention to this transition is greatly appreciated.  Please let me know if there are any questions.

Best,
Perla

Perla Fabelo, Graduate Student Services Lead
Graduate Student Academic Affairs Office
College of Humanities, Arts, and Social Sciences
[cid:image001.png at 01DBF70E.BC40FCA0]

From: Perla M Fabelo
Sent: Friday, May 30, 2025 4:23 PM
To: Tiara R Caldwell <tiara.pleas at ucr.edu<mailto:tiara.pleas at ucr.edu>>; Alesha S Jaennette <alesha.jaennette at ucr.edu<mailto:alesha.jaennette at ucr.edu>>; Gary J Kuzas <gary.kuzas at ucr.edu<mailto:gary.kuzas at ucr.edu>>; Griselda Rodriguez <griselda.rodriguez at ucr.edu<mailto:griselda.rodriguez at ucr.edu>>; Iselda Salgado <iselda.salgado at ucr.edu<mailto:iselda.salgado at ucr.edu>>; Hannah D Braund <hannah.braund at ucr.edu<mailto:hannah.braund at ucr.edu>>; Lorena Jaramillo <lorena.jaramillo at ucr.edu<mailto:lorena.jaramillo at ucr.edu>>; Mariella J Valdivia <mariella.valdivia at ucr.edu<mailto:mariella.valdivia at ucr.edu>>; Sarah A Turnbull <sarah.turnbull at ucr.edu<mailto:sarah.turnbull at ucr.edu>>; Yazmin Perez <yazmin.perez1 at ucr.edu<mailto:yazmin.perez1 at ucr.edu>>; Kathryn McGee <kathryn.mcgee at ucr.edu<mailto:kathryn.mcgee at ucr.edu>>
Cc: Kimberly A Linsley <kimberly.linsley at ucr.edu<mailto:kimberly.linsley at ucr.edu>>; Christina L Gnuschke <christina.gnuschke at ucr.edu<mailto:christina.gnuschke at ucr.edu>>; Josie Ayala <josie.ayala at ucr.edu<mailto:josie.ayala at ucr.edu>>; Amy Gu <amy.gu at ucr.edu<mailto:amy.gu at ucr.edu>>; Jay J Melashenko <jay.melashenko at ucr.edu<mailto:jay.melashenko at ucr.edu>>; Marilyn J Madrigal <marilyn.madrigal at ucr.edu<mailto:marilyn.madrigal at ucr.edu>>; Brandy L Quarles <brandy.quarles-clark at ucr.edu<mailto:brandy.quarles-clark at ucr.edu>>; Marcelina R Ryneal <marcelina.ryneal at ucr.edu<mailto:marcelina.ryneal at ucr.edu>>; Tanya Wine <tanya.wine at ucr.edu<mailto:tanya.wine at ucr.edu>>
Subject: FW: Update on GSMS Development and Timelines

Hello everyone,
Sending this update on the new GSMS system that will replace GradSIS, GradESS and TA Online.  I will know more in the next few meetings on who will be testing and on staff training.  More to come!

Enjoy your weekend,
Perla

Perla Fabelo, Graduate Student Services Lead
Graduate Student Academic Affairs Office
College of Humanities, Arts, and Social Sciences
[cid:image001.png at 01DBF70E.BC40FCA0]

I am working a hybrid schedule and will respond to messages as soon as possible.

From: Teri Eckman <teri.eckman at ucr.edu<mailto:teri.eckman at ucr.edu>>
Sent: Wednesday, May 14, 2025 2:45 PM
To: Kara E Oswood <kara.oswood at ucr.edu<mailto:kara.oswood at ucr.edu>>; Elisa Gutierrez <elisa.gutierrez at ucr.edu<mailto:elisa.gutierrez at ucr.edu>>; Patrick A Napier <patrick.napier at ucr.edu<mailto:patrick.napier at ucr.edu>>; Maria G Pimentel <maria.pimentel at ucr.edu<mailto:maria.pimentel at ucr.edu>>; Omar Faustino-Carreon <omar.faustino-carreon at ucr.edu<mailto:omar.faustino-carreon at ucr.edu>>; Laura Mcgeehan <laura.mcgeehan at ucr.edu<mailto:laura.mcgeehan at ucr.edu>>; Danielle N Garcia <danielle.garcia at ucr.edu<mailto:danielle.garcia at ucr.edu>>; Kathy Redd <kathy.redd at ucr.edu<mailto:kathy.redd at ucr.edu>>; Nikita L McWells <nikita.mcwells at ucr.edu<mailto:nikita.mcwells at ucr.edu>>; Jennifer V Farias <jennifer.farias at ucr.edu<mailto:jennifer.farias at ucr.edu>>; Joanna M Nguyen <joanna.nguyen at ucr.edu<mailto:joanna.nguyen at ucr.edu>>; Morris Maduro <mmaduro at ucr.edu<mailto:mmaduro at ucr.edu>>; Rose Carmona <rosemarie.silvas at ucr.edu<mailto:rosemarie.silvas at ucr.edu>>; Adrienne L Thomas <adrienne.thomas at ucr.edu<mailto:adrienne.thomas at ucr.edu>>; Allan Knight <allan.knight at ucr.edu<mailto:allan.knight at ucr.edu>>; Vanda M Yamaguchi <vanda.yamaguchi at ucr.edu<mailto:vanda.yamaguchi at ucr.edu>>; Erika Santoyo <erika.santoyo at ucr.edu<mailto:erika.santoyo at ucr.edu>>; Ana E Kafie <ana.kafie at ucr.edu<mailto:ana.kafie at ucr.edu>>; Perla M Fabelo <perla.fabelo at ucr.edu<mailto:perla.fabelo at ucr.edu>>; Marcelina R Ryneal <marcelina.ryneal at ucr.edu<mailto:marcelina.ryneal at ucr.edu>>; Raymond T Holguin <raymond.holguin at ucr.edu<mailto:raymond.holguin at ucr.edu>>; Kiril Tomoff <kiril.tomoff at ucr.edu<mailto:kiril.tomoff at ucr.edu>>; Sally Tavizon <Sally.Tavizon at ucr.edu<mailto:Sally.Tavizon at ucr.edu>>; Samantha Jobelius <samantha.jobelius at ucr.edu<mailto:samantha.jobelius at ucr.edu>>; Jasmine Salas <jasmine.salas at ucr.edu<mailto:jasmine.salas at ucr.edu>>; Jolene M Sedita <jolene.sedita at ucr.edu<mailto:jolene.sedita at ucr.edu>>; Heather A Killeen <heather.killeen at ucr.edu<mailto:heather.killeen at ucr.edu>>; Victoria P Anaya <victoria.anaya at ucr.edu<mailto:victoria.anaya at ucr.edu>>; Fidel Rivas <fidelr at exch.ucr.edu<mailto:fidelr at exch.ucr.edu>>
Cc: Lidia Kos <lidia.kos at ucr.edu<mailto:lidia.kos at ucr.edu>>; Andrea A Gonzales <andrea.gonzales at ucr.edu<mailto:andrea.gonzales at ucr.edu>>; Matthew Gunkel <matthew.gunkel at ucr.edu<mailto:matthew.gunkel at ucr.edu>>; Adelaida Diaz <adelaida.diaz at ucr.edu<mailto:adelaida.diaz at ucr.edu>>; Rehan S Tahir <rehan.tahir at ucr.edu<mailto:rehan.tahir at ucr.edu>>
Subject: Update on GSMS Development and Timelines

Dear Campus Partners,

This message provides an update on the Graduate Student Management System (GSMS) project, which will replace GradSIS, GradESS, and TA Online.

While significant progress has occurred since April 2024, substantial work remains before GSMS can fully replace current systems. As such, we are proposing timelines that will phase in the replacement of current systems over the next several months:

GSMS Financial Module

Retire Grad SIS and use GSMS for Admissions

Aug 1: Development Work Completed

Aug 1-31: User Testing and Staff Training

Sept 30: Deployment

Retire Grad ESS and use GSMS for all Financial Offers

October 30: Development Completed

November: 1 - 30 - User Testing

January: User Training

February: Deployment for Spring 2026 quarter

GSMS Employment Module
Position and Offer Management

Data for financial charts will be in GradESS and ITS will display required data from GradESS in the Employment module so that staff can create positions and employment offers.

July 15: Development Completed

July 15 - Aug 1: User Testing and Training

Aug 1: Deployment

Employment Application

Sept 30: Development Completed

Oct 1 - 31: User Testing and Training

Nov 1: Deployment

Your continued involvement in this initiative is valued and your input is important. To address any questions or concerns, you are invited to a Q&A session on Thursday, May 22, from 1:30 PM to 2:30 PM. If this time is not suitable, please reply to this email with your feedback or suggest an alternative meeting time, and I will gladly arrange a discussion.

Thank you,

Teri Eckman (she/her)
Executive Director, Student Information Systems
Information Technology Solutions
University of California, Riverside
Office: (951) 827-3172  |  teri.eckman at ucr.edu<mailto:teri.eckman at ucr.edu>
Web<https://its.ucr.edu/> | Instagram<https://www.instagram.com/it4ucr/>

Want to chat? Schedule a meeting with me here<https://scheduler.zoom.us/teri-eckman--ucr-its/teri-30minute>.
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