<div dir="ltr">Good morning and Happy New Year!  We hope that all of you had a nice winter break.<div><br><div>I'd like to remind everyone to submit your admissions offers to the College Approver no later than 5 business days of your Graduate Division target date.  We look forward to receiving them by the "<a href="https://docs.google.com/spreadsheets/d/1GLzN4k40odG8k3oW-yXZyaFpDELQHT20/edit?usp=sharing&ouid=111047773319881357231&rtpof=true&sd=true">CA Date</a>" of the shared submission dates table.  If your program needs to move the target date, please contact Graduate Division asap. </div><div><br></div><div>Let me know if you have any questions.  Thank you!</div><div><br></div><div>Best,</div><div>Perla</div><div><br><br><div class="gmail_quote gmail_quote_container"><div dir="ltr" class="gmail_attr">---------- Forwarded message ---------<br>From: <strong class="gmail_sendername" dir="auto">chassgradaffairs chassgradaffairs</strong> <span dir="auto"><<a href="mailto:chassgradaffairs@ucr.edu">chassgradaffairs@ucr.edu</a>></span><br>Date: Fri, Dec 5, 2025 at 4:40 PM<br>Subject: CHASS Graduate Admissions-Waitlist Process for AY 2026-27<br>To:  <<a href="mailto:chass-gsaos@lists.ucr.edu">chass-gsaos@lists.ucr.edu</a>>,  <<a href="mailto:chass-gradadvisors@lists.ucr.edu">chass-gradadvisors@lists.ucr.edu</a>>,  <<a href="mailto:chass-fao@lists.ucr.edu">chass-fao@lists.ucr.edu</a>>, Marcelina Ryneal <<a href="mailto:marcelina.ryneal@ucr.edu">marcelina.ryneal@ucr.edu</a>>, Tanya Wine <<a href="mailto:tanya.wine@ucr.edu">tanya.wine@ucr.edu</a>><br>Cc: Covadonga Lamar Prieto <<a href="mailto:covad@ucr.edu">covad@ucr.edu</a>><br></div><br><br><div dir="ltr"><div><span style="background-color:transparent;color:rgb(0,0,0);font-family:Aptos;font-size:12pt">Dear CHASS Faculty Graduate Advisors, GSAOs, and FAOs,</span></div><div><span id="m_-4172901796837244945gmail-docs-internal-guid-617c8c98-7fff-4aca-95c0-f712407155f4"><p dir="ltr" style="line-height:1.39;margin-top:0pt;margin-bottom:8pt"><span style="font-size:12pt;font-family:Aptos;color:rgb(0,0,0);background-color:transparent;font-variant-numeric:normal;font-variant-east-asian:normal;font-variant-alternates:normal;vertical-align:baseline">Below is the outlined process for submitting the 2026-27 offers to the CHASS College Approver queue in GSMS. The part of the process that depends on the College is the same one implemented last year:</span></p><br><p dir="ltr" style="line-height:1.39;margin-top:0pt;margin-bottom:8pt"><span style="font-size:12pt;font-family:Aptos;color:rgb(0,0,0);background-color:transparent;font-weight:700;font-variant-numeric:normal;font-variant-east-asian:normal;font-variant-alternates:normal;vertical-align:baseline">Round One:</span></p><ul style="margin-top:0px;margin-bottom:0px"><li dir="ltr" style="list-style-type:disc;font-size:10pt;font-family:"Noto Sans Symbols",sans-serif;color:rgb(0,0,0);background-color:transparent;font-variant-numeric:normal;font-variant-east-asian:normal;font-variant-alternates:normal;vertical-align:baseline;white-space:pre-wrap"><p dir="ltr" style="line-height:1.39;margin-top:0pt;margin-bottom:8pt" role="presentation"><span style="font-size:12pt;font-family:Aptos;background-color:transparent;font-variant-numeric:normal;font-variant-east-asian:normal;font-variant-alternates:normal;vertical-align:baseline">Submit your offers to the College Approver </span><span style="font-size:12pt;font-family:Aptos;background-color:transparent;font-weight:700;font-variant-numeric:normal;font-variant-east-asian:normal;font-variant-alternates:normal;vertical-align:baseline">five business days before your Graduate Admissions target date.  </span><span style="font-size:12pt;font-family:Aptos;background-color:transparent;font-variant-numeric:normal;font-variant-east-asian:normal;font-variant-alternates:normal;vertical-align:baseline">Review the submissions schedule </span><a href="https://docs.google.com/spreadsheets/d/1GLzN4k40odG8k3oW-yXZyaFpDELQHT20/edit?usp=sharing&ouid=111047773319881357231&rtpof=true&sd=true" style="text-decoration-line:none" target="_blank"><span style="font-size:12pt;font-family:Aptos;background-color:transparent;font-weight:700;font-variant-numeric:normal;font-variant-east-asian:normal;font-variant-alternates:normal;text-decoration-line:underline;vertical-align:baseline">here</span></a><span style="font-size:12pt;font-family:Aptos;background-color:transparent;font-variant-numeric:normal;font-variant-east-asian:normal;font-variant-alternates:normal;vertical-align:baseline"> and send your offers by the scheduled <b>College Approver date</b> to ensure</span><span style="font-size:12pt;font-family:Aptos;background-color:transparent;font-weight:700;font-variant-numeric:normal;font-variant-east-asian:normal;font-variant-alternates:normal;vertical-align:baseline"> </span><span style="font-size:12pt;font-family:Aptos;background-color:transparent;font-variant-numeric:normal;font-variant-east-asian:normal;font-variant-alternates:normal;vertical-align:baseline">your files are prioritized.</span></p></li><li dir="ltr" style="list-style-type:disc;font-size:10pt;font-family:"Noto Sans Symbols",sans-serif;color:rgb(0,0,0);background-color:transparent;font-variant-numeric:normal;font-variant-east-asian:normal;font-variant-alternates:normal;vertical-align:baseline;white-space:pre-wrap"><p dir="ltr" style="line-height:1.39;margin-top:0pt;margin-bottom:8pt" role="presentation"><span style="font-size:12pt;font-family:Aptos;background-color:transparent;font-variant-numeric:normal;font-variant-east-asian:normal;font-variant-alternates:normal;vertical-align:baseline">Each program may submit up to 50% of the target number, rounding the total if needed.  For example, a target of 5 can submit 5 files +  50% of 5, which is 2.5 + 5 = 7.5, rounding up to submit 8 offers. </span></p></li><li dir="ltr" style="list-style-type:disc;font-size:10pt;font-family:"Noto Sans Symbols",sans-serif;color:rgb(0,0,0);background-color:transparent;font-variant-numeric:normal;font-variant-east-asian:normal;font-variant-alternates:normal;vertical-align:baseline;white-space:pre-wrap"><p dir="ltr" style="line-height:1.39;margin-top:0pt;margin-bottom:8pt" role="presentation"><span style="font-size:12pt;font-family:Aptos;background-color:transparent;font-variant-numeric:normal;font-variant-east-asian:normal;font-variant-alternates:normal;vertical-align:baseline">Once offers are approved by both the College Approver and Graduate Division, the offers from this round will be released to the students.</span></p></li></ul><p dir="ltr" style="line-height:1.39;margin-top:0pt;margin-bottom:8pt"><span style="font-size:12pt;font-family:Aptos;color:rgb(0,0,0);background-color:transparent;font-weight:700;font-variant-numeric:normal;font-variant-east-asian:normal;font-variant-alternates:normal;vertical-align:baseline">Round Two:</span></p><ul style="margin-top:0px;margin-bottom:0px"><li dir="ltr" style="list-style-type:disc;font-size:10pt;font-family:"Noto Sans Symbols",sans-serif;color:rgb(0,0,0);background-color:transparent;font-variant-numeric:normal;font-variant-east-asian:normal;font-variant-alternates:normal;vertical-align:baseline;white-space:pre-wrap"><p dir="ltr" style="line-height:1.39;margin-top:0pt;margin-bottom:8pt" role="presentation"><span style="font-size:12pt;font-family:Aptos;background-color:transparent;font-variant-numeric:normal;font-variant-east-asian:normal;font-variant-alternates:normal;vertical-align:baseline">Graduate Admissions will send another call for the 2</span><span style="font-size:12pt;font-family:Aptos;background-color:transparent;font-variant-numeric:normal;font-variant-east-asian:normal;font-variant-alternates:normal;vertical-align:baseline"><span style="font-size:0.6em;vertical-align:super">nd</span></span><span style="font-size:12pt;font-family:Aptos;background-color:transparent;font-variant-numeric:normal;font-variant-east-asian:normal;font-variant-alternates:normal;vertical-align:baseline"> submission date and we will request that charts be submitted to the college approver </span><span style="font-size:12pt;font-family:Aptos;background-color:transparent;font-weight:700;font-variant-numeric:normal;font-variant-east-asian:normal;font-variant-alternates:normal;vertical-align:baseline">five business days before this second target date</span><span style="font-size:12pt;font-family:Aptos;background-color:transparent;font-variant-numeric:normal;font-variant-east-asian:normal;font-variant-alternates:normal;vertical-align:baseline">. </span></p></li><li dir="ltr" style="list-style-type:disc;font-size:10pt;font-family:"Noto Sans Symbols",sans-serif;color:rgb(0,0,0);background-color:transparent;font-variant-numeric:normal;font-variant-east-asian:normal;font-variant-alternates:normal;vertical-align:baseline;white-space:pre-wrap"><p dir="ltr" style="line-height:1.39;margin-top:0pt;margin-bottom:8pt" role="presentation"><span style="font-size:12pt;font-family:Aptos;background-color:transparent;font-variant-numeric:normal;font-variant-east-asian:normal;font-variant-alternates:normal;vertical-align:baseline">In this round, programs may submit waitlisted files of up to </span><span style="font-size:12pt;font-family:Aptos;background-color:transparent;font-weight:700;font-variant-numeric:normal;font-variant-east-asian:normal;font-variant-alternates:normal;vertical-align:baseline">50% of their target number</span><span style="font-size:12pt;font-family:Aptos;background-color:transparent;font-variant-numeric:normal;font-variant-east-asian:normal;font-variant-alternates:normal;vertical-align:baseline">, rounding up the total if needed. For example, a Department with a target of 5 will be able to submit 3 waitlisted files in the second round.</span></p></li><li dir="ltr" style="list-style-type:disc;font-size:10pt;font-family:"Noto Sans Symbols",sans-serif;color:rgb(0,0,0);background-color:transparent;font-variant-numeric:normal;font-variant-east-asian:normal;font-variant-alternates:normal;vertical-align:baseline;white-space:pre-wrap"><p dir="ltr" style="line-height:1.39;margin-top:0pt;margin-bottom:8pt" role="presentation"><span style="font-size:12pt;font-family:Aptos;background-color:transparent;font-variant-numeric:normal;font-variant-east-asian:normal;font-variant-alternates:normal;vertical-align:baseline">Once these files are pre-approved by the College and Graduate Division, they will be routed back to the program to hold until a decline is received.</span></p></li><li dir="ltr" style="list-style-type:disc;font-size:10pt;font-family:"Noto Sans Symbols",sans-serif;color:rgb(0,0,0);background-color:transparent;font-variant-numeric:normal;font-variant-east-asian:normal;font-variant-alternates:normal;vertical-align:baseline;white-space:pre-wrap"><p dir="ltr" style="line-height:1.39;margin-top:0pt;margin-bottom:8pt" role="presentation"><span style="font-size:12pt;font-family:Aptos;background-color:transparent;font-variant-numeric:normal;font-variant-east-asian:normal;font-variant-alternates:normal;vertical-align:baseline">Since these files will already have gone through the pre-approval process, once you are ready to release a waitlisted offer, you can make a routing comment that the file has been pre-approved, and the file will be fast-tracked through final approvals to release the offer.</span></p></li></ul><br><p dir="ltr" style="line-height:1.39;margin-top:0pt;margin-bottom:8pt"><span style="font-size:12pt;font-family:Aptos;color:rgb(0,0,0);background-color:transparent;font-variant-numeric:normal;font-variant-east-asian:normal;font-variant-alternates:normal;vertical-align:baseline">*Additional Waitlisted students offered outside of the numbers above will go through the regular review process and may take longer.  </span></p><p dir="ltr" style="line-height:1.39;margin-top:0pt;margin-bottom:8pt"><span style="font-size:12pt;font-family:Aptos;color:rgb(0,0,0);background-color:transparent;font-weight:700;font-variant-numeric:normal;font-variant-east-asian:normal;font-variant-alternates:normal;vertical-align:baseline">Important Reminder:</span><span style="font-size:12pt;font-family:Aptos;color:rgb(0,0,0);background-color:transparent;font-variant-numeric:normal;font-variant-east-asian:normal;font-variant-alternates:normal;vertical-align:baseline"> Graduate Programs admitting students beyond their target numbers will be financially responsible for those additional admits.  Please expect that files will only be reviewed or moved forward from 8am-5pm, Monday through Friday.</span></p><p dir="ltr" style="line-height:1.39;margin-top:0pt;margin-bottom:8pt"><span style="font-size:12pt;font-family:Aptos;color:rgb(0,0,0);background-color:transparent;font-weight:700;font-variant-numeric:normal;font-variant-east-asian:normal;font-variant-alternates:normal;vertical-align:baseline">New System and Template Building Session:</span></p><p dir="ltr" style="line-height:1.39;margin-top:0pt;margin-bottom:8pt"><span style="font-size:12pt;font-family:Aptos;color:rgb(0,0,0);background-color:transparent;font-variant-numeric:normal;font-variant-east-asian:normal;font-variant-alternates:normal;vertical-align:baseline">Starting this year, Graduate Division will be implementing the new Graduate Student Management System (GSMS) to process admission offers.  We recommend familiarizing yourself with GSMS before your program’s deadline.  Graduate Division has been having different trainings and office hours to assist programs with the new system. You may also refer to the following resources:</span></p><ul style="margin-top:0px;margin-bottom:0px"><li dir="ltr" style="list-style-type:disc;font-size:10pt;font-family:"Noto Sans Symbols",sans-serif;color:rgb(0,0,0);background-color:transparent;font-variant-numeric:normal;font-variant-east-asian:normal;font-variant-alternates:normal;vertical-align:baseline;white-space:pre-wrap"><p dir="ltr" style="line-height:1.39;margin-top:0pt;margin-bottom:8pt" role="presentation"><a href="https://drive.google.com/file/d/1ocMSbreE9jCx0wdU9GkMrNPff3yTMQwT/view?usp=drive_link" style="text-decoration-line:none" target="_blank"><span style="font-size:12pt;font-family:Aptos;color:rgb(70,120,134);background-color:transparent;font-variant-numeric:normal;font-variant-east-asian:normal;font-variant-alternates:normal;text-decoration-line:underline;vertical-align:baseline">Video</span></a><span style="font-size:12pt;font-family:Aptos;background-color:transparent;font-variant-numeric:normal;font-variant-east-asian:normal;font-variant-alternates:normal;vertical-align:baseline"> on building Templates</span></p></li><li dir="ltr" style="list-style-type:disc;font-size:10pt;font-family:"Noto Sans Symbols",sans-serif;color:rgb(0,0,0);background-color:transparent;font-variant-numeric:normal;font-variant-east-asian:normal;font-variant-alternates:normal;vertical-align:baseline;white-space:pre-wrap"><p dir="ltr" style="line-height:1.39;margin-top:0pt;margin-bottom:8pt" role="presentation"><a href="https://sites.google.com/ucr.edu/gsms-training-materials?usp=sharing&pli=1" style="text-decoration-line:none" target="_blank"><span style="font-size:12pt;font-family:Aptos;color:rgb(70,120,134);background-color:transparent;font-variant-numeric:normal;font-variant-east-asian:normal;font-variant-alternates:normal;text-decoration-line:underline;vertical-align:baseline">GSMS</span></a><span style="font-size:12pt;font-family:Aptos;background-color:transparent;font-variant-numeric:normal;font-variant-east-asian:normal;font-variant-alternates:normal;vertical-align:baseline"> Training Documentation</span></p></li></ul><p dir="ltr" style="line-height:1.39;margin-top:0pt;margin-bottom:8pt"><span style="font-size:12pt;font-family:Aptos;color:rgb(0,0,0);background-color:transparent;font-variant-numeric:normal;font-variant-east-asian:normal;font-variant-alternates:normal;vertical-align:baseline">If you have any questions in the meantime, please don’t hesitate to reach out to the Graduate Division. </span></p><p dir="ltr" style="line-height:1.39;margin-top:0pt;margin-bottom:8pt"><span style="font-size:12pt;font-family:Aptos;color:rgb(0,0,0);background-color:transparent;font-variant-numeric:normal;font-variant-east-asian:normal;font-variant-alternates:normal;vertical-align:baseline">The admissions target allocations will be sent to the programs by winter curtailment.  </span></p><p dir="ltr" style="line-height:1.39;margin-top:0pt;margin-bottom:8pt"><span style="font-size:12pt;font-family:Aptos;color:rgb(0,0,0);background-color:transparent;font-variant-numeric:normal;font-variant-east-asian:normal;font-variant-alternates:normal;vertical-align:baseline">Wishing all of you much success in recruiting an outstanding cohort of graduate students for AY 2026-27.  </span></p></span>Best,</div><div>Perla</div><div><br></div><span class="gmail_signature_prefix">-- </span><br><div dir="ltr" class="gmail_signature" data-smartmail="gmail_signature"><div dir="ltr"><p class="MsoNormal"><span style="font-size:11pt"><font face="arial, sans-serif">Perla Fabelo, Graduate Student Services Advisor Lead</font></span></p><p class="MsoNormal"><span style="font-size:11pt"><font face="arial, sans-serif">CHASS Dean's Office - Graduate Student Academic Affairs </font></span></p><p class="MsoNormal"><span style="font-size:11pt"><font face="arial, sans-serif">College of Humanities, Arts, and Social Sciences</font></span></p><p class="MsoNormal"><span style="font-size:11pt"><font face="arial, sans-serif">Office Phone: (951) 827-1454; E-mail: <a href="mailto:fabelo@ucr.edu" target="_blank">fabelo@ucr.edu</a></font></span></p><p class="MsoNormal"><span style="font-family:Tahoma,sans-serif;color:black"><img src="cid:ii_mitkd94i2" alt="image.png" width="200" height="50"></span></p><p class="MsoNormal"><i> </i></p><p><i style="font-size:x-small">I am working a hybrid schedule and will respond to messages as soon as possible</i><span style="font-size:x-small">.</span><span style="color:black;font-family:Tahoma,sans-serif"></span></p></div></div></div>
</div><div><br clear="all"></div><div><br></div><span class="gmail_signature_prefix">-- </span><br><div dir="ltr" class="gmail_signature" data-smartmail="gmail_signature"><div dir="ltr"><div><p class="MsoNormal"><span style="font-size:11.0pt">Perla Fabelo, Graduate </span><span style="font-size:11pt">Student Services Lead</span></p>

<p class="MsoNormal"><span style="font-size:11.0pt">Graduate Student Academic
Affairs Office </span></p>

<p class="MsoNormal"><span style="font-size:11.0pt">College of Humanities, Arts,
and Social Sciences</span></p>

<p class="MsoNormal"><span style="font-family:"Tahoma",sans-serif;color:black"><img width="96" height="24" src="cid:ii_19b7fd0f0d401" style="height:.708in;width:2.76in" border="0"></span></p></div></div></div></div></div></div>