[Chass-gradadvisors] CHASS Graduate Admissions-Waitlist Process for AY 2026-27

[chassgradaffairs chassgradaffairs]

Dear CHASS Faculty Graduate Advisors, GSAOs, and FAOs,

Below is the outlined process for submitting the 2026-27 offers to the
CHASS College Approver queue in GSMS. The part of the process that depends
on the College is the same one implemented last year:

Round One:

   -

   Submit your offers to the College Approver five business days before
   your Graduate Admissions target date.  Review the submissions schedule
   here
   <https://docs.google.com/spreadsheets/d/1GLzN4k40odG8k3oW-yXZyaFpDELQHT20/edit?usp=sharing&ouid=111047773319881357231&rtpof=true&sd=true>
   and send your offers by the scheduled *College Approver date* to ensure your
   files are prioritized.
   -

   Each program may submit up to 50% of the target number, rounding the
   total if needed. For example, a target of 5 can submit 5 files +  50% of 5,
   which is 2.5 + 5 = 7.5, rounding up to submit 8 offers.
   -

   Once offers are approved by both the College Approver and Graduate
   Division, the offers from this round will be released to the students.

Round Two:

   -

   Graduate Admissions will send another call for the 2nd submission date
   and we will request that charts be submitted to the college approver five
   business days before this second target date.
   -

   In this round, programs may submit waitlisted files of up to 50% of
   their target number, rounding up the total if needed. For example, a
   Department with a target of 5 will be able to submit 3 waitlisted files in
   the second round.
   -

   Once these files are pre-approved by the College and Graduate Division,
   they will be routed back to the program to hold until a decline is received.
   -

   Since these files will already have gone through the pre-approval
   process, once you are ready to release a waitlisted offer, you can make a
   routing comment that the file has been pre-approved, and the file will be
   fast-tracked through final approvals to release the offer.


*Additional Waitlisted students offered outside of the numbers above will
go through the regular review process and may take longer.

Important Reminder: Graduate Programs admitting students beyond their
target numbers will be financially responsible for those additional
admits.  Please expect that files will only be reviewed or moved forward
from 8am-5pm, Monday through Friday.

New System and Template Building Session:

Starting this year, Graduate Division will be implementing the new Graduate
Student Management System (GSMS) to process admission offers.  We recommend
familiarizing yourself with GSMS before your program’s deadline.  Graduate
Division has been having different trainings and office hours to assist
programs with the new system. You may also refer to the following resources:

   -

   Video
   <https://drive.google.com/file/d/1ocMSbreE9jCx0wdU9GkMrNPff3yTMQwT/view?usp=drive_link>
   on building Templates
   -

   GSMS
   <https://sites.google.com/ucr.edu/gsms-training-materials?usp=sharing&pli=1>
   Training Documentation

If you have any questions in the meantime, please don’t hesitate to reach
out to the Graduate Division.

The admissions target allocations will be sent to the programs by winter
curtailment.

Wishing all of you much success in recruiting an outstanding cohort of
graduate students for AY 2026-27.
Best,
Perla

-- 

Perla Fabelo, Graduate Student Services Advisor Lead

CHASS Dean's Office - Graduate Student Academic Affairs

College of Humanities, Arts, and Social Sciences

Office Phone: (951) 827-1454; E-mail: fabelo at ucr.edu

[image: image.png]



*I am working a hybrid schedule and will respond to messages as soon as
possible*.
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