<div dir="ltr"><div>I wanted to make sure this was disseminated, impacting, apparently, all federal awards, present and future. </div><div>-LS</div><div><br></div><div><div dir="ltr" class="gmail_signature" data-smartmail="gmail_signature"><div dir="ltr"><div><div><font color="#444444">--<br>Lynn C. Sweet, PhD </font></div><div><font color="#444444">Asst. Research Ecologist & Principal Investigator</font></div><div><font size="1" color="#444444"><br></font></div><div><font size="1" color="#444444">Center for Conservation Biology</font></div><div><div><font size="1" color="#444444">University of California, Riverside</font></div></div><font size="1" style="color:rgb(34,34,34)"><span style="color:rgb(153,153,153)"></span></font></div><div><div style="color:rgb(153,153,153)"><font size="1"><a href="mailto:lynn.sweet@ucr.edu" style="color:rgb(17,85,204)" target="_blank">lynn.sweet@ucr.edu</a></font></div><div><div><font color="#444444"><span style="font-size:x-small">Palm Desert Center Office </span><font size="1">Tel: (760) 834-0583 </font></font></div><div style="color:rgb(32,33,36)"><span style="color:rgb(153,153,153)"><font size="1"><br></font></span></div><div><font color="#999999" size="1"><a href="https://sites.google.com/ucr.edu/ccb-dcri/research/ongoing-projects" target="_blank">Sweet Lab Research</a></font></div><div style="color:rgb(153,153,153)"><br></div></div><div style="color:rgb(34,34,34)"></div></div></div></div></div><br><br><div class="gmail_quote gmail_quote_container"><div dir="ltr" class="gmail_attr">---------- Forwarded message ---------<br>From: <strong class="gmail_sendername" dir="auto">Cynthia J. Johnson via Research</strong> <span dir="auto"><<a href="mailto:research@lists.ucr.edu">research@lists.ucr.edu</a>></span><br>Date: Wed, Aug 19, 2026 at 3:53 PM<br>Subject: [Research] SAM.Gov Registration Expiration – Interim Guidance<br>To: <<a href="mailto:research@lists.ucr.edu">research@lists.ucr.edu</a>><br></div><br><br><div dir="ltr"><div><p class="MsoNormal" align="center" style="margin:0in;text-align:center;line-height:normal;background-image:initial;background-position:initial;background-size:initial;background-repeat:initial;background-origin:initial;background-clip:initial;font-size:12pt;font-family:Aptos,sans-serif"><b><i><span style="font-size:11pt;font-family:Arial,sans-serif;color:rgb(192,0,0)">~~ Please disseminate this information broadly with those</span></i></b></p><p class="MsoNormal" align="center" style="margin:0in;text-align:center;line-height:normal;background-image:initial;background-position:initial;background-size:initial;background-repeat:initial;background-origin:initial;background-clip:initial;font-size:12pt;font-family:Aptos,sans-serif"><b><i><span style="font-size:11pt;font-family:Arial,sans-serif;color:rgb(192,0,0)">researchers and research administrators</span></i></b></p><p class="MsoNormal" align="center" style="margin:0in;text-align:center;line-height:normal;background-image:initial;background-position:initial;background-size:initial;background-repeat:initial;background-origin:initial;background-clip:initial;font-size:12pt;font-family:Aptos,sans-serif"><b><i><span style="font-size:11pt;font-family:Arial,sans-serif;color:rgb(192,0,0)">in your department who may find it noteworthy ~~</span></i></b></p></div><div><br></div><div><p class="MsoNormal" style="margin:0in;line-height:normal;font-size:12pt;font-family:Aptos,sans-serif"><b> </b></p>
<p class="MsoNormal" align="center" style="margin:0in;text-align:center;line-height:normal;font-size:12pt;font-family:Aptos,sans-serif"><b><span style="font-size:14pt;font-family:Arial,sans-serif;color:rgb(7,55,99)">SAM.Gov Registration Expiration –
Interim Guidance</span></b></p>
<p class="MsoNormal" style="margin:0in;line-height:normal;font-size:12pt;font-family:Aptos,sans-serif"><span style="font-size:11pt;font-family:Arial,sans-serif"><br>
</span>Please be
advised that UCR’s SAM.gov registration expired on Saturday, August 15, 2026.
This annual registration is mandatory to maintain our eligibility for federal
awards. As mentioned in the last newsletter, the renewal application is
currently in its final stage of review with the Defense Logistics Agency and
could be approved at any moment. </p>
<p class="MsoNormal" style="margin:0in;line-height:normal;font-size:12pt;font-family:Aptos,sans-serif"> </p>
<p class="MsoNormal" style="margin:0in;line-height:normal;font-size:12pt;font-family:Aptos,sans-serif">In the interim, the following
guidance is being provided to address questions concerning proposals and awards
that have been or may be impacted by this lapse in SAM.gov registration as well
as clarifying information regarding the drawdown of funds.</p><p class="MsoNormal" style="margin:0in;line-height:normal;font-size:12pt;font-family:Aptos,sans-serif"><br></p>
<p class="MsoNormal" style="margin:0in;line-height:normal;font-size:12pt;font-family:Aptos,sans-serif"> </p>
<p class="MsoNormal" style="margin:0in;line-height:normal;font-size:12pt;font-family:Aptos,sans-serif"><b><span style="font-family:Arial,sans-serif;color:rgb(7,55,99)">PROPOSALS</span></b></p>
<p class="MsoNormal" style="margin:0in;line-height:normal;font-size:12pt;font-family:Aptos,sans-serif"> </p>
<p class="MsoNormal" style="margin:0in;line-height:normal;font-size:12pt;font-family:Aptos,sans-serif">The expiration
of UCR’s SAM.gov registration only affects proposal submissions where the
funding sponsor is a federal agency; it should not impact UCR’s ability to
submit proposals to non-federal prime sponsors. </p>
<p class="MsoNormal" style="margin:0in;line-height:normal;font-size:12pt;font-family:Aptos,sans-serif"> </p>
<p class="MsoNormal" style="margin:0in;line-height:normal;font-size:12pt;font-family:Aptos,sans-serif">Please note
that UCR's proposal submission process has not changed (despite
the circumstances). Proposals, in final form, should continue to be
routed to RED at least two (2) business days before the sponsor submission
deadline. </p>
<p class="MsoNormal" style="margin:0in;line-height:normal;font-size:12pt;font-family:Aptos,sans-serif"> </p>
<p class="MsoNormal" style="margin:0in;line-height:normal;font-size:12pt;font-family:Aptos,sans-serif">Please see
recommendations (by sponsor) below.</p>
<p class="MsoNormal" align="center" style="margin:0in;text-align:center;line-height:115%;font-size:12pt;font-family:Aptos,sans-serif"><span style="font-size:14pt;line-height:115%"> </span></p>
<p class="MsoNormal" style="margin:0in;line-height:115%;font-size:12pt;font-family:Aptos,sans-serif"><b><u>National Science Foundation
(NSF</u></b><u>)</u></p>
<p class="MsoNormal" style="margin:0in;line-height:115%;font-size:12pt;font-family:Aptos,sans-serif">The following suggested guidance
for proposals is based upon whether the solicitation lists a submission Target
Date or a Hard Deadline.</p>
<ul style="margin-top:0in;margin-bottom:0in" type="disc">
<li class="MsoNormal" style="margin:0in;line-height:115%;font-size:12pt;font-family:Aptos,sans-serif"><b><u>Target Date</u></b>: An NSF Target Date is a
flexible due date for submitting grant proposals. Unlike strict cut-off
dates, missing a target date does not mean the proposal will automatically
be rejected. NSF program officers (PO) can choose to accept and review
proposals that arrive after the target date. </li>
</ul>
<p class="MsoNormal" style="margin:0in 0in 0in 0.5in;line-height:115%;font-size:12pt;font-family:Aptos,sans-serif"> </p>
<p class="MsoNormal" style="margin:0in 0in 0in 0.5in;line-height:115%;font-size:12pt;font-family:Aptos,sans-serif"><b><span style="color:rgb(0,32,96)">Guidance/Recommendation</span></b><span style="color:rgb(0,32,96)"> </span>– Please consider reaching out to the NSF PO
listed in the solicitation to confirm if the PO would be willing to accept the
proposal for the ‘current’ target fate given that UCR’s SAM.gov registration
expired and is pending approval. </p>
<p style="margin:0in 0in 0in 1in;line-height:115%;font-size:12pt;font-family:Aptos,sans-serif"><span style="font-family:"Courier New"">o<span style="font-style:normal;font-variant:normal;font-size-adjust:none;font-kerning:auto;font-feature-settings:normal;font-stretch:normal;font-size:7pt;line-height:normal;font-family:"Times New Roman""> </span></span>In
the event the PO is willing to do so and requires confirmation from an
Authorized Official that the proposal was finalized by the due date and was
timely ready for submission, then please reach out to your assigned RED Officer
for assistance. </p>
<p style="margin:0in 0in 0in 1in;line-height:115%;font-size:12pt;font-family:Aptos,sans-serif"><span style="font-family:"Courier New"">o<span style="font-style:normal;font-variant:normal;font-size-adjust:none;font-kerning:auto;font-feature-settings:normal;font-stretch:normal;font-size:7pt;line-height:normal;font-family:"Times New Roman""> </span></span>If
the PO is not willing to provide an extension for the current target date, the
proposal will be submitted upon reactivation of UCR’s SAM.gov registration, and
such proposal will be pushed into the next target date review cycle.</p>
<p style="margin:0in 0in 0in 1in;line-height:115%;font-size:12pt;font-family:Aptos,sans-serif"> </p>
<ul style="margin-top:0in;margin-bottom:0in" type="disc">
<li class="MsoNormal" style="margin:0in;line-height:115%;font-size:12pt;font-family:Aptos,sans-serif"><b><u>Hard Deadline</u>:</b> Unlike target dates,
other NSF deadlines have a strict cut-off date. NSF will not accept
proposals after the hard deadline.</li>
</ul>
<p class="MsoNormal" style="margin:0in 0in 0in 0.5in;line-height:115%;font-size:12pt;font-family:Aptos,sans-serif"> </p>
<p class="MsoNormal" style="margin:0in 0in 0in 0.5in;line-height:115%;font-size:12pt;font-family:Aptos,sans-serif"><b><span style="color:rgb(0,32,96)">Guidance/Recommendation</span></b><span style="color:rgb(0,32,96)"> </span>– For upcoming proposals with an NSF hard
deadline, please contact your RED Officer for assistance in seeking any
potential resolution.</p>
<p class="MsoNormal" style="margin:0in 0in 0in 0.5in;line-height:115%;font-size:12pt;font-family:Aptos,sans-serif"> </p>
<p class="MsoNormal" style="margin:0in;line-height:115%;font-size:12pt;font-family:Aptos,sans-serif"><b><u>National Institutes of
Health (NIH)</u></b></p>
<p class="MsoNormal" style="margin:0in;line-height:115%;font-size:12pt;font-family:Aptos,sans-serif">For NIH proposal submissions where
the deadline has passed, the proposal may be submitted after UCR’s SAM.gov
registration is renewed but as a ‘late submission.’ </p>
<p class="MsoNormal" style="margin:0in;line-height:115%;font-size:12pt;font-family:Aptos,sans-serif"> </p>
<p class="MsoNormal" style="margin:0in;line-height:115%;font-size:12pt;font-family:Aptos,sans-serif"><b><span style="color:rgb(0,32,96)">Guidance/Recommendation</span></b><span style="color:rgb(0,32,96)"> </span>– If the PI would like to proceed with a late
submission, RED will provide a cover letter to be included with the proposal
for late submission consideration. Otherwise,
the proposal will be submitted for the next cycle submission date.</p>
<p class="MsoNormal" style="margin:0in;line-height:115%;font-size:12pt;font-family:Aptos,sans-serif"> </p>
<p class="MsoNormal" style="margin:0in;line-height:115%;font-size:12pt;font-family:Aptos,sans-serif"><b><u>Other Federal Agencies</u></b></p>
<p class="MsoNormal" style="margin:0in;line-height:115%;font-size:12pt;font-family:Aptos,sans-serif">To date, RED is unaware of any
proposal submission to other federal agencies, which have been impacted by the
lapse in UCR’s SAM.gov registration. Depending on the federal agency, a proposal
will either be precluded from submission all together or will be rejected
without review while our SAM.gov registration remains inactive. </p>
<p class="MsoNormal" style="margin:0in;line-height:115%;font-size:12pt;font-family:Aptos,sans-serif"> </p>
<p class="MsoNormal" style="margin:0in;line-height:115%;font-size:12pt;font-family:Aptos,sans-serif"><b><span style="color:rgb(0,32,96)">Guidance/Recommendation</span></b><span style="color:rgb(0,32,96)"> </span>– To enable RED to try to seek approval for a
late submission, it is necessary that the final proposal is submitted to RED
timely through Kuali PD, as the Kuali PD may help document that the final proposal
would have been submitted prior to the sponsor’s deadline but for UCR’s
inactivation in SAM.gov. <u></u></p>
<p class="MsoNormal" style="margin:0in;line-height:115%;font-size:12pt;font-family:Aptos,sans-serif"> </p><p class="MsoNormal" style="margin:0in;line-height:115%;font-size:12pt;font-family:Aptos,sans-serif"><br></p>
<p class="MsoNormal" style="margin:0in;line-height:normal;font-size:12pt;font-family:Aptos,sans-serif"><b><span style="font-family:Arial,sans-serif;color:rgb(7,55,99)">NEW
AWARDS AND/OR AMENDMENTS TO EXISTING AWARDS</span></b></p>
<p class="MsoNormal" style="margin:0in;line-height:normal;font-size:12pt;font-family:Aptos,sans-serif"><b><span style="font-family:Arial,sans-serif;color:rgb(7,55,99)"> </span></b></p>
<p class="MsoNormal" style="margin:0in;line-height:normal;font-size:12pt;font-family:Aptos,sans-serif">UCR has
received several inquiries from federal agencies desiring to issue UCR a new
award and amendments to existing awards but are unable to do so until such time
as UCR’s SAM.gov registration is renewed.
Please forward any such emails received from a federal sponsor to <a href="mailto:REDalert@ucr.edu" style="color:rgb(70,120,134)" target="_blank">REDalert@ucr.edu</a>, so that SPA management may
promptly reach out to the sponsor. </p>
<p class="MsoNormal" style="margin:0in;line-height:normal;font-size:12pt;font-family:Aptos,sans-serif"> </p><p class="MsoNormal" style="margin:0in;line-height:normal;font-size:12pt;font-family:Aptos,sans-serif"><br></p>
<p class="MsoNormal" style="margin:0in;line-height:normal;font-size:12pt;font-family:Aptos,sans-serif"><b><span style="font-family:Arial,sans-serif;color:rgb(7,55,99)">DRAWDOWN OF FUNDS ON EXISTING AWARDS</span></b></p>
<p class="MsoNormal" style="margin:0in;line-height:normal;font-size:12pt;font-family:Aptos,sans-serif"><b><span style="font-family:Arial,sans-serif;color:rgb(7,55,99)"> </span></b></p>
<p class="MsoNormal" style="margin:0in;line-height:normal;font-size:12pt;font-family:Aptos,sans-serif">Please be
advised that UCR's ability to draw down funds on existing federally funded
awards are temporarily impacted, however, the expiration of UCR’s SAM.gov
registration will not have an impact on salary payments, charges to awards,
and other post-award financial matters. UCR may continue to incur expenditures.
Because our awards typically are cost-reimbursable, July expenditures were
already drawn down before the registration inactivation, and August
expenditures will be processed during the standard September drawdown following
the reactivation of UCR’s SAM.gov registration. In short, project operations
and spending may proceed as normal, with further reimbursement resuming
immediately upon renewal.</p>
<p class="MsoNormal" style="margin:0in;line-height:normal;font-size:12pt;font-family:Aptos,sans-serif"> </p>
<p style="margin:0in;line-height:115%;font-size:12pt;font-family:Aptos,sans-serif">We understand
how frustrating this situation must be, especially given the time and effort
you have invested in UCR’s research endeavors. Please be assured that we have
engaged <span style="font-size:12pt;background-color:transparent">all relevant university, state,
and federal contacts who may assist in expediting the </span><span style="font-size:12pt;background-color:transparent">review.
We remain hopeful that the renewal will be finalized soon.</span></p>
<p style="margin:0in;line-height:115%;font-size:12pt;font-family:Aptos,sans-serif"> </p>
<p style="margin:0in;line-height:115%;font-size:12pt;font-family:Aptos,sans-serif">Should
you have any questions, please forward such inquiries to <a href="mailto:REDalert@ucr.edu" style="color:rgb(70,120,134)" target="_blank">REDalert@ucr.edu</a>.</p></div><div><div dir="ltr" class="gmail_signature" data-smartmail="gmail_signature"><div dir="ltr"><div><br></div><div><br></div></div></div></div></div>
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