[Bpsfaculty] UPCOMING FISCAL CLOSE DEADLINES

[Jennifer E Reising]

[cid:image004.png at 01D74027.F4A56060]<https://plantbiology.ucr.edu/>FISCAL CLOSE NOTICES


I am writing to you with an important fiscal closing deadline for our administrative offices. Please read these deadlines carefully as the deadlines listed in this communication are final. Requests submitted after the deadlines outlined below may not be processed until after July 1. Please let me know if you have any questions and/or concerns.


May 12th
Equipment Orders

The May 12th deadline affects requisitions for equipment and facilities purchases which must have funds committed by June 30, 2021.

This does not apply to contract, grant or other funds with expiration dates after June 30, 2021.
Your cooperation is requested in anticipating your needs as far in advance of the May 12th deadline as possible.

May 12th
P.O. Blankets

A purchase requisition ("PR") must be sent to Procurement Services for all renewals and new blankets which are to commence on or about July 1, 2021.

May 12th
Supply/Services Orders greater than $100,000

Use eBuy to submit new purchase requisitions ("PR")

The May 12th deadline affects requisitions for supply orders greater than $100K which must have funds committed by June 30, 2021.

This deadline does not apply to contract, grant or other funds with expiration dates after June 30, 2021.
Your cooperation is requested in anticipating needs as far in advance of the May 12th deadline as possible.

June 1st
Supply and/or Services Orders less than $100,000

In order to be a bona fide encumbrance, a valid purchase order must be issued to a vendor on or before June 30, 2021 by Procurement Services. The June 1st deadline affects all classifications of expense accounts except supply/services orders greater than $100,000, equipment and blanket orders, which had a cutoff date of May 12th.

This date does not apply to funds from contracts, grants, or other funds with expiration dates after June 30, 2021.

Please plan your purchases well in advance and submit your requests via eBuy by May 31st. If there are any questions regarding the preparation of your requisitions, please contact our Procurement Analyst, Jennifer Reising.

June 8th
ePay Payment Requests

Due to the high volume of activity at year-end, ePay payment requests must be approved and in the Accounting Office ePay queue by June 8th at 5:00 p.m. to ensure posting to the Period 12 Ledger.

Therefore, all requests must be received by the Department no later than June 8 to allow for processing and corrections if/as needed.

June 8th
Travel Expense Vouchers

Due to the high volume of activity at year-end, travel expense reimbursement requests must be approved and in the Accounting Office iTravel queue by June 12 at 5:00 p.m. to ensure posting to the Period 12 Ledger. Therefore, all requests must be received by the Department no later than June 8 to allow for processing and corrections if/as needed.

June 8th
PCard Purchases

Fiscal Year cut-off for posting of PCard purchases. This is the last day departmental PCard purchases will be reflected on FY2021 ledgers in order to allow for all charges to be distributed via PCT process by the cut-off.
PCard purchases can continue to be processed, however, transactions after this date will be reflected in FY2022. Accruals can be submitted as appropriate according to the guideline provided in this letter.

CONTACT
For all procurement questions or concerns please contact jreising at ucr.edu<mailto:jreising at ucr.edu>
For ePay or Travel questions or concerns please contact jennifer.reising at ucr.edu<mailto:jennifer.reising at ucr.edu>
Monday through Friday                        8:00AM- 12:00PM   &   1:00PM- 5:00PM


Kind Regards,

Jennifer Reising
Interim Procurement Analyst
UC Riverside | Botany & Plant Sciences
2142 Batchelor Hall | Riverside, California 92521
Office: 951.827.4401 | jreising at ucr.edu<mailto:jreising at ucr.edu>

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