[Bphyfaculty] Fwd: Important: New GAA deadline procedures

[Christopher Brown]

Hello Students and Faculty,

An important message has been sent from the Graduate Division regarding
policy changes, and implementation. Please be sure to review and follow
policy moving forward, as any missed deadline, regardless of reason, will
most likely be subject to rejection.


Sincerely,

Chris

---------- Forwarded message ---------
From: Kate Sweeny <ksweeny at ucr.edu>
Date: Mon, May 5, 2025 at 2:53 PM
Subject: Important: New GAA deadline procedures

Hello Grad Advisors, Program Directors, and Grad Coordinators-



I hope your spring quarter is going well! I’m writing with some very
important information about an update to the procedures in Graduate
Academic Affairs (GAA) in Grad Division.



For several months, we’ve been taking a close look at all of our posted
deadlines for various actions and petitions. For each one, we identified
the deadline by which GAA truly needs to receive the request to avoid
various kinds of disruptions. *In nearly every case, that means the
deadlines will now be later.* The new deadlines can all be found here:
https://graduate.ucr.edu/gaa_deadlines



Having revised the deadlines to be logical and fair, *we’re going to
implement a new policy of holding firmly to those deadlines except in
extraordinary, rare, and well-justified cases*. Our goal is to make our
processes as equitable and transparent as possible rather than making
informal exceptions for those who know to ask for them. Here’s what that
means in practice:


   - If a petition arrives in the Grad Dean queue after the posted
   deadline, it will be denied. That means all petitions should be initiated
   well before the deadline for them to fully route to us in time.
   - If the program believes that an exception to the deadline is
   appropriate, the student will submit an “Other” petition in R’Grad to
   request an exception. The exception petition will require a justification.
   Kara and I will review those petitions and make a final decision.

I strongly recommend creating internal, program deadlines to initiate
petitions (several weeks earlier than the posted Grad Div deadlines) and
communicating those deadlines to your students at least every year, ideally
every quarter.



It’s the student’s responsibility to ensure that the petition reaches Grad
Division in time to be processed. Remember that everyone in the routing
path can check on the status of petitions to ensure that they keep moving
forward.


Thanks for all you do for our students!

Kate

----

Kate Sweeny
Associate Dean for Graduate Academic Affairs
Professor of Psychology
University of California, Riverside
Pronouns: she/her/hers

Lab website <http://www.katesweeny.com/>
Faculty website <https://profiles.ucr.edu/app/home/profile/ksweeny>
Department website <https://psychology.ucr.edu/>
Graduate Division website <https://graduate.ucr.edu/>
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