[Biomed_students_phd] Fw: AME Reminder

[Sika Zheng]

Dear BMSC PhD students and faculty,
Please see below regarding the AME submission.
Best, Sika

________________________________
From: Graduate Division <GAA at ucr.edu>
Sent: Monday, September 8, 2025 9:40 AM
To: Sika Zheng <sika.zheng at ucr.edu>
Subject: AME Reminder

Dear colleagues,

Quick reminder that the Annual Mentoring and Evaluation form is now available in R’Grad. This form will ease the process of submitting and tracking PhD students’ annual evaluations to the Graduate Division.

PhD students are evaluated on an annual basis. The form has been created to help students and their major professors and/or program advisors to clearly articulate and align goals for the academic year with the intent to enhance communication and mentoring.

At this time, each program can opt to have students and faculty complete the entire form or attach the internal evaluation that is already in place. If the choice is the latter, the major professor or graduate program advisor will also have to indicate if progress is satisfactory or unsatisfactory. If the student’s progress is unsatisfactory, a remediation plan will have to be described with what the student needs to do to get back to a satisfactory status within one academic year.

All forms need to reach the Graduate Division by September 30th. The program is responsible for communicating with the students and ensuring they initiate the form.

The steps for completion of the form are:

  *   Step 1: Student initiates the Annual Mentoring and Evaluation (AME) in R'Grad. If the major professor is not listed, the form will first be sent to the program graduate advisor.
  *   Step 2: Student's major professor completes information regarding the student's progress. If the student doesn't have a major professor yet, the Graduate Advisor will complete this portion.
     *   If an internal program evaluation has already been completed, that can be attached here.
  *   Step 3: (optional) If additional faculty collaborators are required to be part of the annual student review, they can be added into the routing. These faculty have the option to add comments regarding the student's academic progress.
  *   Step 4: The AME returns to the student to review the assessment by the major professor and any collaborators.
  *   Step 5: Graduate Staff review to track student progress and note completion of the AME for students in the program.
  *   Step 6: Graduate Advisor review for final approval.
  *   Step 7: Graduate Dean/Graduate Academic Affairs review.
     *   The AME for students making satisfactory progress will continue through the routing process and be approved. All AME's with unsatisfactory progress will be reviewed by the Vice Provost and Dean of Graduate Studies.

Kara Oswood
Director, Graduate Academic Affairs
Graduate Division | University of California, Riverside
University Office Building 125
Office: 951-827-3387 (office) | kara.oswood at ucr.edu<mailto:kara.oswood at ucr.edu>

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