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<p class="MsoNormal">Good afternoon Dr. Le Roch,<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Unfortunately, the deadline is strictly being enforced by graduate division. We can no longer extend until September. If you are on a dissertation or guidance committee for a BMSC student, the deadline is June 25<sup>th</sup>.<o:p></o:p></p>
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<p class="MsoNormal"><span style="mso-ligatures:standardcontextual">Best regards,
</span><o:p></o:p></p>
<p class="MsoNormal"><b><span style="color:#1F497D;mso-ligatures:standardcontextual"><o:p> </o:p></span></b></p>
<p class="MsoNormal"><b><span style="color:#1F497D;mso-ligatures:standardcontextual">Hermila Torres<o:p></o:p></span></b></p>
<p class="MsoNormal"><span style="mso-ligatures:standardcontextual">Student Services Advisor<o:p></o:p></span></p>
<p class="MsoNormal"><span style="mso-ligatures:standardcontextual">Graduate Program in Biomedical Sciences | UCR School of Medicine<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D;mso-ligatures:standardcontextual"><a href="mailto:hermila.torres@medsch.ucr.edu"><span style="color:#0563C1">hermila.torres@medsch.ucr.edu</span></a><o:p></o:p></span></p>
<p class="MsoNormal"><span style="mso-ligatures:standardcontextual">951.827.4540<o:p></o:p></span></p>
<p class="MsoNormal"><span style="mso-ligatures:standardcontextual">Onsite<b> M|Th|F 8am-5pm |
</b>Remote<b> Tu|W 8am-5pm<o:p></o:p></b></span></p>
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<p class="MsoNormal"><o:p> </o:p></p>
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<p class="MsoNormal"><b><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">From:</span></b><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"> Karine Le Roch <karinel@ucr.edu>
<br>
<b>Sent:</b> Tuesday, June 16, 2026 11:44 AM<br>
<b>To:</b> Hermila Torres <Hermila.Torres@medsch.ucr.edu><br>
<b>Cc:</b> Biomed Grad Prog Faculty <biomed_grad_faculty@lists.ucr.edu><br>
<b>Subject:</b> Re: [Biomed_grad_faculty] 2025-26 Graduate Student Annual Mentoring & Evaluations Due: June 25<o:p></o:p></span></p>
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<p class="MsoNormal"><o:p> </o:p></p>
<p style="margin:0in">I am perplexed by this email. I recall the deadline for this process used to be September 30 and I believe, we received an extension for other programs until September 30th. I will be traveling starting this week and will be unable to
attend any student evaluation meetings until the last week of July. <o:p></o:p></p>
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<o:p> </o:p></p>
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Best regards,<o:p></o:p></p>
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<p class="MsoNormal">Karine<o:p></o:p></p>
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<p class="MsoNormal"><o:p> </o:p></p>
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<p class="MsoNormal"><o:p> </o:p></p>
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<p class="MsoNormal"><br>
<br>
<o:p></o:p></p>
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<p class="MsoNormal">On Jun 16, 2026, at 8:00<span style="font-family:"Arial",sans-serif"> </span>AM, Hermila Torres via Biomed_grad_faculty <<a href="mailto:biomed_grad_faculty@lists.ucr.edu">biomed_grad_faculty@lists.ucr.edu</a>> wrote:<o:p></o:p></p>
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<p class="MsoNormal">Dear PhD Students and Faculty Mentors,<o:p></o:p></p>
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<p class="MsoNormal"> <o:p></o:p></p>
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<p class="MsoNormal">The<span class="apple-converted-space"> </span><b>2025-2026 Annual Mentoring and Evaluation (AME) Form</b><span class="apple-converted-space"> </span>is now available via<span class="apple-converted-space"> </span><b>R'Grad</b>.<o:p></o:p></p>
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<p class="MsoNormal"><span style="color:black;background:yellow">All annual evaluation meetings and the accompanying AME form must be completed by<span class="apple-converted-space"> </span><b>June 25, 2026</b>. Please note that<span class="apple-converted-space"> </span><b>no
extensions</b><span class="apple-converted-space"> </span>will be granted.</span><o:p></o:p></p>
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<p class="MsoNormal"> <o:p></o:p></p>
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<p class="MsoNormal">All PhD students and faculty committee members must participate in the AME meeting (either in-person or via Zoom). Please note, participation in an oral qualifying exam does not satisfy this annual evaluation requirement.<o:p></o:p></p>
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<p class="MsoNormal">We strongly recommend students initiate the form immediately and schedule their AME meeting well in advance of the June 25th deadline.<o:p></o:p></p>
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<p class="MsoNormal"> <o:p></o:p></p>
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<p class="MsoNormal"><b>The AME Process at a Glance</b><o:p></o:p></p>
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<ul style="margin-top:0in" type="disc">
<li class="MsoListParagraph" style="margin-top:0in;margin-bottom:0in;mso-list:l0 level1 lfo1">
Step 1: Student initiates the <a href="https://urldefense.com/v3/__https:/rgrad.ucr.edu/app/__;!!OLyWHuc!WwY-KCIZ8GVOqLGQ0-MGxnp3lOE7V9oHIXqFSXts8DQZyqeb71sn51rbmvQ8xj4AgURnLS2-YF9jtDsequ0ApuDtCA$"><span style="color:#467886">Annual Mentoring and Evaluation
(AME) in R'Grad</span></a>. <o:p></o:p></li></ul>
<ul style="margin-top:0in" type="disc">
<ul style="margin-top:0in" type="circle">
<li class="MsoListParagraph" style="margin-top:0in;margin-bottom:0in;mso-list:l0 level2 lfo1">
During this step, the Primary (<b>major professor</b>) and Additional Evaluator(s) are added (<b>guidance or dissertation committee members</b>), if applicable. If the student doesn't designate a Primary Evaluator(s), the faculty Graduate Advisor automatically
fills that role. <o:p></o:p></li></ul>
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<li class="MsoListParagraph" style="margin-top:0in;margin-bottom:0in;mso-list:l0 level1 lfo1">
Step 2: Primary Evaluator(s) complete the Assessment of Skills and review the student's goals.<o:p></o:p></li><li class="MsoListParagraph" style="margin-top:0in;margin-bottom:0in;mso-list:l0 level1 lfo1">
Step 3: Additional Evaluator(s) give feedback, if applicable. <o:p></o:p></li><li class="MsoListParagraph" style="margin-top:0in;margin-bottom:0in;mso-list:l0 level1 lfo1">
Step 4: The AME returns to the student queue for their review and verification. <o:p></o:p></li><li class="MsoListParagraph" style="margin-top:0in;margin-bottom:0in;mso-list:l0 level1 lfo1">
Step 5: Graduate Staff review.<o:p></o:p></li><li class="MsoListParagraph" style="margin-top:0in;margin-bottom:0in;mso-list:l0 level1 lfo1">
Step 6: Graduate Advisor review for the final program approval.<o:p></o:p></li><li class="MsoListParagraph" style="margin-top:0in;margin-bottom:0in;mso-list:l0 level1 lfo1">
Step 7: Graduate Academic Affairs review only if the overall assessment from the Primary Evaluator(s) is "Needs Improvement." <o:p></o:p></li></ul>
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<p class="MsoNormal"> <o:p></o:p></p>
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<p class="MsoNormal">Please contact us if you have any questions about the AME process.<o:p></o:p></p>
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<p class="MsoNormal"> <o:p></o:p></p>
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<p class="MsoNormal">Best regards,<span class="apple-converted-space"> </span><o:p></o:p></p>
</div>
<div>
<p class="MsoNormal"><b> </b><o:p></o:p></p>
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<p class="MsoNormal"><b><span style="color:#1F497D">Hermila Torres</span></b><o:p></o:p></p>
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<p class="MsoNormal">Student Services Advisor<o:p></o:p></p>
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<p class="MsoNormal">Graduate Program in Biomedical Sciences | UC Riverside School of Medicine<o:p></o:p></p>
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<p class="MsoNormal"><a href="mailto:hermila.torres@medsch.ucr.edu"><span style="color:#0563C1">hermila.torres@medsch.ucr.edu</span></a><o:p></o:p></p>
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<p class="MsoNormal"><a href="mailto:biomedsci@medsch.ucr.edu"><span style="color:#0563C1">biomedsci@medsch.ucr.edu</span></a><o:p></o:p></p>
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<p class="MsoNormal"><a href="https://urldefense.com/v3/__https:/biomed.ucr.edu/__;!!OLyWHuc!WwY-KCIZ8GVOqLGQ0-MGxnp3lOE7V9oHIXqFSXts8DQZyqeb71sn51rbmvQ8xj4AgURnLS2-YF9jtDsequ3BZn7S9w$"><span style="color:#0563C1">https://biomed.ucr.edu/</span></a><o:p></o:p></p>
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<p class="MsoNormal">900 University Ave | 2676 School of Medicine Education I Building | Riverside, CA 92521<o:p></o:p></p>
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<p class="MsoNormal">Office: (951) 827-4540<o:p></o:p></p>
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<p class="MsoNormal">To schedule a virtual advising appointment, click<span class="apple-converted-space"> </span><a href="https://urldefense.com/v3/__https:/scheduler.zoom.us/bmsc-mtg-ssa__;!!OLyWHuc!WwY-KCIZ8GVOqLGQ0-MGxnp3lOE7V9oHIXqFSXts8DQZyqeb71sn51rbmvQ8xj4AgURnLS2-YF9jtDsequ18OSE6XQ$"><span style="color:#0563C1">HERE</span></a>.<o:p></o:p></p>
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<p class="MsoNormal"><image001.png><o:p></o:p></p>
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<p class="MsoNormal"><b>Hybrid Schedule:<span class="apple-converted-space"> </span></b>onsite<span class="apple-converted-space"><b> </b></span><b>M|Th|F 8am-5pm |<span class="apple-converted-space"> </span></b>remote<span class="apple-converted-space"><b> </b></span><b>Tu|W
8am-5pm</b><o:p></o:p></p>
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<p class="MsoNormal"><span style="font-size:9.0pt;font-family:"Helvetica",sans-serif">_______________________________________________<br>
Biomed_grad_faculty mailing list<br>
</span><a href="mailto:Biomed_grad_faculty@lists.ucr.edu"><span style="font-size:9.0pt;font-family:"Helvetica",sans-serif;color:#467886">Biomed_grad_faculty@lists.ucr.edu</span></a><span style="font-size:9.0pt;font-family:"Helvetica",sans-serif"><br>
</span><a href="https://urldefense.com/v3/__https:/lists.ucr.edu/mailman/listinfo/biomed_grad_faculty__;!!OLyWHuc!WwY-KCIZ8GVOqLGQ0-MGxnp3lOE7V9oHIXqFSXts8DQZyqeb71sn51rbmvQ8xj4AgURnLS2-YF9jtDsequ2aYJgIZw$"><span style="font-size:9.0pt;font-family:"Helvetica",sans-serif;color:#467886">https://lists.ucr.edu/mailman/listinfo/biomed_grad_faculty</span></a><o:p></o:p></p>
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<p class="MsoNormal"><o:p> </o:p></p>
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<p class="MsoNormal">K. Le Roch, PhD<br>
Professor of Molecular, Cell and Systems Biology<br>
Director Center for Infectious Disease and Vector Research<br>
Institute for Integrative Genome Biology<br>
Department of Molecular, Cell and Systems Biology (MCSB)<br>
University of California Riverside<br>
900 University Avenue<br>
Multidisciplinary Research Building (MRB) Room 3139<br>
Riverside, CA 92521, USA<br>
Phone office: (1) 951 827 54 22<br>
Phone Lab: (1) 951 827 5934<br>
Web Site: <a href="http://www.lerochlab.ucr.edu/">http://www.lerochlab.ucr.edu/</a><o:p></o:p></p>
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