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Dear BMSC PhD students and faculty, </div>
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Please see below regarding the AME submission. </div>
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Best, Sika</div>
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<b>From:</b> Graduate Division <GAA@ucr.edu><br>
<b>Sent:</b> Monday, September 8, 2025 9:40 AM<br>
<b>To:</b> Sika Zheng <sika.zheng@ucr.edu><br>
<b>Subject:</b> AME Reminder </div>
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<div style="font-family: Arial, Helvetica, sans-serif; font-size: 12px;">Dear colleagues,</div>
<p style="margin-top: 1em; margin-bottom: 1em;"><span style="font-family: Arial, Helvetica, sans-serif; font-size: 12px;">Quick reminder that the Annual Mentoring and Evaluation form is now available in R’Grad. This form will ease the process of submitting
and tracking PhD students’ annual evaluations to the Graduate Division.<br>
<br>
PhD students are evaluated on an annual basis. The form has been created to help students and their major professors and/or program advisors to clearly articulate and align goals for the academic year with the intent to enhance communication and mentoring.<br>
<br>
At this time, each program can opt to have students and faculty complete the entire form or attach the internal evaluation that is already in place. If the choice is the latter, the major professor or graduate program advisor will also have to indicate if progress
is satisfactory or unsatisfactory. If the student’s progress is unsatisfactory, a remediation plan will have to be described with what the student needs to do to get back to a satisfactory status within one academic year.<br>
<br>
All forms need to reach the Graduate Division by <b><u>September 30</u><sup><u>th</u></sup></b>. The program is responsible for communicating with the students and ensuring they initiate the form.</span></p>
<p style="margin-top: 1em; margin-bottom: 1em;"><span style="font-family: Arial, Helvetica, sans-serif; font-size: 12px;">The steps for completion of the form are:</span></p>
<ul>
<li style="font-family: "Times New Roman", Times, serif; font-size: 12pt;"><span role="presentation" style="font-family: Arial, Helvetica, sans-serif; font-size: 12px;">Step 1: Student initiates the Annual Mentoring and Evaluation (AME) in R'Grad. If the major
professor is not listed, the form will first be sent to the program graduate advisor. </span></li><li style="font-family: "Times New Roman", Times, serif; font-size: 12pt;"><span role="presentation" style="font-family: Arial, Helvetica, sans-serif; font-size: 12px;">Step 2: Student's major professor completes information regarding the student's progress.
If the student doesn't have a major professor yet, the Graduate Advisor will complete this portion.</span></li><ul>
<li style="font-family: "Times New Roman", Times, serif; font-size: 12pt;"><span role="presentation" style="font-family: Arial, Helvetica, sans-serif; font-size: 12px;">If an internal program evaluation has already been completed, that can be attached here.</span></li></ul>
<li style="font-family: "Times New Roman", Times, serif; font-size: 12pt;"><span role="presentation" style="font-family: Arial, Helvetica, sans-serif; font-size: 12px;">Step 3: (optional) If additional faculty collaborators are required to be part of the annual
student review, they can be added into the routing. These faculty have the option to add comments regarding the student's academic progress.</span></li><li style="font-family: "Times New Roman", Times, serif; font-size: 12pt;"><span role="presentation" style="font-family: Arial, Helvetica, sans-serif; font-size: 12px;">Step 4: The AME returns to the student to review the assessment by the major professor and
any collaborators. </span></li><li style="font-family: "Times New Roman", Times, serif; font-size: 12pt;"><span role="presentation" style="font-family: Arial, Helvetica, sans-serif; font-size: 12px;">Step 5: Graduate Staff review to track student progress and note completion of the AME for
students in the program. </span></li><li style="font-family: "Times New Roman", Times, serif; font-size: 12pt;"><span role="presentation" style="font-family: Arial, Helvetica, sans-serif; font-size: 12px;">Step 6: Graduate Advisor review for final approval.</span></li><li style="font-family: "Times New Roman", Times, serif; font-size: 12pt;"><span role="presentation" style="font-family: Arial, Helvetica, sans-serif; font-size: 12px;">Step 7: Graduate Dean/Graduate Academic Affairs review. </span></li><ul>
<li style="font-family: "Times New Roman", Times, serif; font-size: 12pt;"><span role="presentation" style="font-family: Arial, Helvetica, sans-serif; font-size: 12px;">The AME for students making satisfactory progress will continue through the routing process
and be approved. All AME's with unsatisfactory progress will be reviewed by the Vice Provost and Dean of Graduate Studies. </span></li></ul>
</ul>
<p style="margin-top: 1em; margin-bottom: 1em;"><span style="font-family: Arial, Helvetica, sans-serif; font-size: 12px;"><b>Kara Oswood</b><br>
Director, Graduate Academic Affairs<br>
Graduate Division | University of California, Riverside<br>
University Office Building 125<br>
Office: 951-827-3387 (office) | </span><span style="font-family: Arial, Helvetica, sans-serif; font-size: 12px; color: blue;"><a style="color: blue; margin-top: 0px; margin-bottom: 0px;" title="mailto:kara.oswood@ucr.edu" class="OWAAutoLink" id="OWAec44a7dc-f06d-1db4-9d1a-b616bb1f5175" href="mailto:kara.oswood@ucr.edu">kara.oswood@ucr.edu</a></span></p>
<p style="margin-top: 1em; margin-bottom: 1em;"><span style="font-family: Arial, Helvetica, sans-serif; font-size: 12px;">To book a Zoom meeting with me, please use this
</span><span style="font-family: Arial, Helvetica, sans-serif; font-size: 12px; color: blue;"><a style="color: blue; margin-top: 0px; margin-bottom: 0px;" data-auth="NotApplicable" title="https://calendar.app.google/NTN5xvG9cL2WjM599" class="OWAAutoLink" id="OWA2722fe8f-a6f1-9442-50b5-9134824f8f02" href="https://mx.technolutions.net/ss/c/u001.KDW4Io7FlnyLZPy645sEZ9A6nAzi2Pu8nDhsa79RMEVf6GOcSQ5Bd-sLdqLsYkmR0VCrYNZWhkUTgIt8dv_7zg/4jq/1Qj-qwifT4e4Myis6KkcKw/h0/h001.rAJ-0o4_gJbzz8EN1kcw9S6uKSas4Fekw3FKPBuvLow">LINK</a></span><span style="font-family: Arial, Helvetica, sans-serif; font-size: 12px;"> to
my calendar.</span></p>
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