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<p class="MsoNormal" style="margin-bottom:12.0pt"><b><span style="color:black">From:
</span></b><span style="color:black">blacatuc@googlegroups.com <blacatuc@googlegroups.com> on behalf of Eboni Shaw (Afam) <eshaw@afam.ucla.edu><br>
<b>Date: </b>Thursday, March 14, 2024 at 1:19</span><span style="font-family:"Arial",sans-serif;color:black"> </span><span style="color:black">PM<br>
<b>To: </b><br>
<b>Subject: </b>Fw: Open Position: AAP Administrative Assistant at UCLA<o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:11.0pt;color:black">Good afternoon, <o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:11.0pt;color:black">Please see below for a job opportunity with UCLA Academic Advancement Program (AAP).<o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:11.0pt;color:black">Best, <o:p></o:p></span></p>
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Eboni<o:p></o:p></span></p>
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<p style="background:white"><b><span style="font-family:"Times New Roman",serif;color:#2F5496">Eboni Shaw, MPA</span></b><o:p></o:p></p>
<p style="background:white"><b><span style="font-family:"Times New Roman",serif;color:#2F5496">Manager and Advisor</span></b><span style="font-family:"Times New Roman",serif;color:#212121"> </span><o:p></o:p></p>
<p style="background:white"><b><span style="font-family:"Times New Roman",serif;color:#2F5496">UCLA</span></b><span style="font-family:"Times New Roman",serif;color:#1F497D"> ¦African American Studies </span><o:p></o:p></p>
<p style="background:white"><span style="font-family:"Times New Roman",serif;color:#1F497D">2134 Rolfe Hall ¦Los Angeles ¦CA 90095</span><o:p></o:p></p>
<p style="background:white"><span style="font-family:"Times New Roman",serif;color:#1F497D">Direct: 310.825.3776 ¦Facsimile: 310.825.9276 ¦
</span><span style="font-family:"Times New Roman",serif;color:#201F1E"><a href="mailto:eshaw@afam.ucla.edu" target="_blank">eshaw@afam.ucla.edu</a></span><o:p></o:p></p>
<p style="background:white"><span style="font-family:"Times New Roman",serif;color:#212121"> </span><o:p></o:p></p>
<p style="background:white"><span style="font-family:"Times New Roman",serif;color:#174E86">Drop-In counseling hours Tuesday and Thursday: 1-2 pm via Zoom:<b> </b></span><o:p></o:p></p>
<p style="background:white"><span style="font-family:"Times New Roman",serif;color:#C3971D">Meeting ID</span><span style="font-family:"Times New Roman",serif;color:#174E86">: 878 545 9329</span><o:p></o:p></p>
<p style="background:white"><span style="font-family:"Times New Roman",serif;color:#C3971D">Passcode:</span><span style="font-family:"Times New Roman",serif;color:#174E86">AFAMUCLA</span><o:p></o:p></p>
<p style="background:white"><u><span style="font-family:"Times New Roman",serif;color:#174E86">Appointments and form submission please visit
</span></u><b><span style="font-family:"Times New Roman",serif;color:#2F5496"><a href="https://sa.ucla.edu/MessageCenter/OneStop/Home/PostMessage?deptCode=AF%20AMER" target="_blank" title="https://sa.ucla.edu/MessageCenter/OneStop/Home/PostMessage?deptCode=AF%20AMER"><span style="color:#2F5496">My
Messenger </span></a></span></b><o:p></o:p></p>
<p style="background:white"><span style="font-family:"Times New Roman",serif;color:#212121"><br>
</span><b><span style="font-family:"Times New Roman",serif;color:#2F5496"><a href="http://www.facebook.com/uclaafam" target="_blank"><span style="color:#2F5496">Friend us on Facebook</span></a></span></b><o:p></o:p></p>
<p style="background:white"><b><span style="font-family:"Times New Roman",serif;color:#2F5496">Follow us on Twitter @AfAmUCLA</span></b><o:p></o:p></p>
<p style="background:white"><b><span style="font-family:"Times New Roman",serif;color:#2F5496">Instagram @Afam_UCLA</span></b><o:p></o:p></p>
<p style="background:white"><span style="font-size:10.5pt;font-family:"Times New Roman",serif;color:#201F1E"><a href="https://giving.ucla.edu/campaign/Donate.aspx?SiteNum=515" target="_blank" title="https://giving.ucla.edu/campaign/Donate.aspx?SiteNum=515">Give
Now! Support UCLA Department of African American Studies </a></span><o:p></o:p></p>
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<p class="MsoNormal"><b><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:black">From:</span></b><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:black"> AAP Info <AAPInfo@college.ucla.edu><br>
<b>Sent:</b> Thursday, March 14, 2024 11:29 AM<br>
<b>To:</b> AAP Info <AAPInfo@college.ucla.edu><br>
<b>Subject:</b> Open Position: AAP Administrative Assistant at UCLA</span> <o:p></o:p></p>
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<p class="xmsonormal"><span style="font-family:"Arial",sans-serif">Hello,</span><o:p></o:p></p>
<p class="xmsonormal"><span style="font-family:"Arial",sans-serif"> </span><o:p></o:p></p>
<p class="xmsonormal"><span style="font-family:"Arial",sans-serif;color:#201F1E">We are recruiting to fill one<b> </b>full-time (100% time) c</span><span style="font-family:"Arial",sans-serif;color:black">areer</span><span style="font-family:"Arial",sans-serif;color:#201F1E"> <b>Administrative
Assistant</b> position in the Academic Advancement Program at UCLA, that includes providing support to the UCLA McNair Research Scholars Program. Please read the below description summary and refer qualified candidates to apply by the<b> Monday, March 18,
2024,</b> application deadline. </span><o:p></o:p></p>
<p style="background:white;font-variant-caps:normal;orphans:auto;text-align:start;widows:auto;word-spacing:0px">
<span style="font-family:"Arial",sans-serif;color:#212121"> </span><o:p></o:p></p>
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<b><span style="font-family:"Arial",sans-serif;color:black">Administrative Assistant for Graduate Mentoring & McNair Research Scholars Program</span></b><o:p></o:p></p>
<p align="center" style="text-align:center;background:white;font-variant-caps:normal;orphans:auto;widows:auto;word-spacing:0px">
<b><span style="font-family:"Arial",sans-serif;color:#201F1E">Full-time (100% time)</span><span class="xapple-converted-space"><span style="color:#201F1E"> </span></span></b><b><span style="font-family:"Arial",sans-serif;color:black">Career</span><span class="xapple-converted-space"><span style="color:black"> </span></span></b><b><span style="font-family:"Arial",sans-serif;color:#201F1E">Appointment
Position</span></b><span style="font-family:"Arial",sans-serif;color:#201F1E"> </span><o:p></o:p></p>
<p align="center" style="text-align:center;background:white;font-variant-caps:normal;orphans:auto;widows:auto;word-spacing:0px">
<b><span style="font-family:"Arial",sans-serif;color:#201F1E">Academic Advancement Program (AAP)</span></b><span style="font-family:"Arial",sans-serif;color:#201F1E"> </span><o:p></o:p></p>
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<span style="font-family:"Arial",sans-serif;color:#201F1E"> </span><o:p></o:p></p>
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<u><span style="font-family:"Arial",sans-serif;color:#201F1E">Position Summary:</span></u><span style="font-family:"Arial",sans-serif;color:#201F1E"> </span><span style="font-size:9.5pt;font-family:"Tahoma",sans-serif;color:black"><br>
<br>
</span><span style="font-family:"Arial",sans-serif;color:black">Under the direction and supervision of the Academic Advancement Program (AAP) Graduate Mentoring (GM) Director, and the UCLA McNair Scholars Program Director and Assistant Director, the Administrative
Assistant (payroll title of ___Assistant III) is responsible for the administrative processes of both the Graduate Mentoring unit and the McNair Research Scholars Program.</span><span class="xapple-converted-space"><span style="color:black"> </span></span><i><span style="font-family:"Arial",sans-serif;color:black">This
position is split between these two entities.</span></i><span style="font-family:"Arial",sans-serif;color:black"> The Academic Advancement Program at UCLA provides innovative programs and services to more than 6,000 UCLA undergraduates from diverse populations
who have been historically underserved by higher education. AAP Graduate Mentoring and McNair Research Scholars programs provide mentoring, scholarships and research opportunities to support and prepare students to apply to and succeed in graduate and professional
schools and to develop the academic, political, scientific, economic and community leadership necessary to transform our society in the 21st century.<br>
<br>
Responsibilities of this position include providing administrative assistance to the AAP Graduate Mentoring Director, and the McNair Research Scholars Program Director and Assistant Director in program planning and administration, event budget development and
execution, workshop and event administration, and processing of student scholarship and stipend awards. Main administrative duties include documenting administrative procedures, purchasing office supplies and equipment, handling accounts payable duties to
process invoices and travel reimbursements using BruinBuy and Express Travel systems, arranging staff and student travel, and assisting with processing staff personnel hiring forms. Oversee the Graduate Mentors and Undergraduate Peer Mentors schedules, monitor
the number of mentoring appointments made, canceled and/or missed, and produce a quarterly report of appointment activities for the AAP Graduate Mentoring Director, and the McNair Research Scholars Program Director and Assistant Director. Ensure student support
staff coverage for reception desk and clerical needs of office and supervise student support staff clerks. In consultation with the AAP Graduate Mentoring Director, and McNair Research Scholars Program Director and Assistant Director, monitors the Graduate
Mentoring and UCLA McNair Scholars budgets and the work-study budget for peer mentors and student clerks. Create processes to plan and track the recruitment and selection of project participants for several research cohorts alongside graduate mentors, develop
and maintain recordkeeping systems for program records, handle special projects as assigned. Work cooperatively and collaboratively with other AAP administrators and staff, as well as with other programs and offices external to the unit. Provide information
to AAP students about Graduate Mentoring and the McNair Research Scholars Program and screen inquiries by phone, email, and in-person, directing to appropriate AAP unit or campus resources. Must be able to maintain a regular schedule and on-time attendance.
</span><o:p></o:p></p>
<p><u><span style="font-family:"Arial",sans-serif;color:#201F1E">How to Apply:</span></u><o:p></o:p></p>
<p class="xelementtoproof" style="margin:0in;background:white;font-variant-caps:normal;orphans:auto;text-align:start;widows:auto;word-spacing:0px">
<span style="font-size:12.0pt;font-family:"Arial",sans-serif;color:#201F1E">All interested applicants must apply for the position under requisition</span><span class="xapple-converted-space"><span style="font-size:12.0pt;color:#201F1E"> </span></span><b><span style="font-size:12.0pt;font-family:"Arial",sans-serif;color:#201F1E">#41073</span></b><span style="font-size:12.0pt;font-family:"Arial",sans-serif;color:#201F1E"> on
the</span><span class="xapple-converted-space"><span style="font-size:12.0pt;color:#201F1E"> </span></span><span style="font-size:12.0pt;font-family:"Arial",sans-serif;color:#201F1E">UCLA job opportunities website:</span><span class="xapple-converted-space"><span style="font-size:12.0pt;color:#201F1E"> </span></span><span style="color:black"><a href="https://linkprotect.cudasvc.com/url?a=https%3a%2f%2fucla.in%2f3P3z4Pe&c=E,1,PUCJK9TTBE_Gwr4DVRQUNohiQMHTKadNljZTB448prGfIGIVrynlM4EHmhbBWPPz68OOE6KTJ6HQ2NSjVcnmBfp7FV2X-kPrhdfcn0RJ7Jf_0GxTQg,,&typo=1"><b><span style="font-size:12.0pt;font-family:"Arial",sans-serif">https://ucla.in/3P3z4Pe</span></b></a></span><o:p></o:p></p>
<p class="xelementtoproof" style="margin:0in;background:white"><span style="font-size:12.0pt;font-family:"Arial",sans-serif;color:#201F1E">Application deadline is</span><span class="xapple-converted-space"><span style="font-size:12.0pt;color:#201F1E"> <b>Monday,</b>
</span></span><b><span style="font-size:12.0pt;font-family:"Arial",sans-serif;color:black">March 18, 2024</span></b><span style="font-size:12.0pt;font-family:"Arial",sans-serif;color:black">.</span><o:p></o:p></p>
<p class="xelementtoproof" style="margin:0in;background:white"><span style="font-size:11.0pt;color:#212121"> </span><o:p></o:p></p>
<p class="xmsonormal"><span style="font-family:"Arial",sans-serif"> </span><o:p></o:p></p>
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<p class="xmsonormal"><span style="font-family:"Arial",sans-serif">_________________________</span><o:p></o:p></p>
<p class="xmsonormal"><span style="font-family:"Arial",sans-serif">Alice Ho, Ph.D. (she/her/hers)</span><o:p></o:p></p>
<p class="xmsonormal"><span style="font-family:"Arial",sans-serif">Director | Research, Assessment and Evaluation</span><o:p></o:p></p>
<p class="xmsonormal"><span style="font-family:"Arial",sans-serif">Director | McNair Research Scholars Program</span><o:p></o:p></p>
<p class="xmsonormal"><span style="font-family:"Arial",sans-serif">UCLA Academic Advancement Program</span><o:p></o:p></p>
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<p class="xmsonormal"><span style="font-family:"Arial",sans-serif">Division of Undergraduate Education</span><o:p></o:p></p>
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