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<p class="MsoNormal"><span style="font-size:10.0pt;font-family:&quot;Times New Roman&quot;,&quot;serif&quot;;color:black">Please see attached documents for your reference.&nbsp; They&#8217;re also available at</span><span style="font-size:10.0pt;font-family:&quot;Times New Roman&quot;,&quot;serif&quot;;color:#1F497D">:
<a href="http://academicpersonnel.ucr.edu/salary/">http://academicpersonnel.ucr.edu/salary/</a>.
</span><b><span style="font-size:10.0pt;font-family:&quot;Times New Roman&quot;,&quot;serif&quot;">Please share with your respective units/departments.</span></b><span style="font-size:10.0pt;font-family:&quot;Times New Roman&quot;,&quot;serif&quot;"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:&quot;Times New Roman&quot;,&quot;serif&quot;"><o:p>&nbsp;</o:p></span></p>
<p class="MsoListParagraph" style="text-indent:-.25in;mso-list:l0 level1 lfo2"><![if !supportLists]><span style="font-size:10.0pt;font-family:&quot;Times New Roman&quot;,&quot;serif&quot;"><span style="mso-list:Ignore">1.<span style="font:7.0pt &quot;Times New Roman&quot;">&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
</span></span></span><![endif]><span style="font-size:10.0pt;font-family:&quot;Times New Roman&quot;,&quot;serif&quot;">APO 2012 Spring Letter<o:p></o:p></span></p>
<p class="MsoListParagraph" style="text-indent:-.25in;mso-list:l0 level1 lfo2"><![if !supportLists]><span style="font-size:10.0pt;font-family:&quot;Times New Roman&quot;,&quot;serif&quot;"><span style="mso-list:Ignore">2.<span style="font:7.0pt &quot;Times New Roman&quot;">&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
</span></span></span><![endif]><span style="font-size:10.0pt;font-family:&quot;Times New Roman&quot;,&quot;serif&quot;">11/12 Year End Staffing Budget Schedule (supplement to Spring Letter)<o:p></o:p></span></p>
<p class="MsoListParagraph" style="text-indent:-.25in;mso-list:l0 level1 lfo2"><![if !supportLists]><span style="font-size:10.0pt;font-family:&quot;Times New Roman&quot;,&quot;serif&quot;"><span style="mso-list:Ignore">3.<span style="font:7.0pt &quot;Times New Roman&quot;">&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
</span></span></span><![endif]><span style="font-size:10.0pt;font-family:&quot;Times New Roman&quot;,&quot;serif&quot;">Summer Salary Guidelines 2012<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:&quot;Times New Roman&quot;,&quot;serif&quot;;color:#1F497D"><o:p>&nbsp;</o:p></span></p>
<div style="mso-element:para-border-div;border:none;border-bottom:solid windowtext 1.0pt;padding:0in 0in 1.0pt 0in">
<p class="MsoNormal" style="border:none;padding:0in"><span style="font-size:10.0pt;font-family:&quot;Times New Roman&quot;,&quot;serif&quot;">For questions, please contact
<span style="color:#1F497D"><a href="mailto:apomail@ucr.edu">apomail@ucr.edu</a>.<o:p></o:p></span></span></p>
</div>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:&quot;Times New Roman&quot;,&quot;serif&quot;;color:#1F497D"><o:p>&nbsp;</o:p></span></p>
<p class="MsoNormal" style="text-autospace:none"><span style="font-size:10.0pt;font-family:&quot;Times New Roman&quot;,&quot;serif&quot;;color:black">DATE: April 18, 2012<o:p></o:p></span></p>
<p class="MsoNormal" style="text-autospace:none"><span style="font-size:10.0pt;font-family:&quot;Times New Roman&quot;,&quot;serif&quot;;color:black">TO: ACADEMIC DEPARTMENTS<o:p></o:p></span></p>
<p class="MsoNormal" style="text-autospace:none"><span style="font-size:10.0pt;font-family:&quot;Times New Roman&quot;,&quot;serif&quot;;color:black">FROM: ACADEMIC PERSONNEL OFFICE<o:p></o:p></span></p>
<p class="MsoNormal" style="text-autospace:none"><span style="font-size:10.0pt;font-family:&quot;Times New Roman&quot;,&quot;serif&quot;;color:black">RE: ACADEMIC MERITS &amp; PROMOTIONS &amp; OTHER SALARY RELATED ACTIONS<o:p></o:p></span></p>
<p class="MsoNormal" style="text-autospace:none"><b><span style="font-size:10.0pt;font-family:&quot;Times New Roman&quot;,&quot;serif&quot;;color:black"><o:p>&nbsp;</o:p></span></b></p>
<p class="MsoNormal" style="text-autospace:none"><b><span style="font-size:10.0pt;font-family:&quot;Times New Roman&quot;,&quot;serif&quot;;color:black">2011/12 BUDGET &amp; STAFFING PROCESS<o:p></o:p></span></b></p>
<p class="MsoNormal" style="text-autospace:none"><span style="font-size:10.0pt;font-family:&quot;Times New Roman&quot;,&quot;serif&quot;;color:black">No on-line payroll entries that will affect Staffing should be made from
</span><b><span style="font-size:10.0pt;font-family:&quot;Times New Roman&quot;,&quot;serif&quot;;color:#2D6CC1">July 1 through July 11.
</span></b><span style="font-size:10.0pt;font-family:&quot;Times New Roman&quot;,&quot;serif&quot;;color:black">If you are unclear as to whether an entry will affect Staffing, contact Lin Slocum (ext. 2-6680 or
</span><span style="font-size:10.0pt;font-family:&quot;Times New Roman&quot;,&quot;serif&quot;;color:#0070C1">linda.slocum@ucr.edu</span><span style="font-size:10.0pt;font-family:&quot;Times New Roman&quot;,&quot;serif&quot;;color:black">) in Resource Planning &amp; Budget. The July 11 date may be subject
 to change and email notification will be sent if this change is required.<o:p></o:p></span></p>
<p class="MsoNormal" style="text-autospace:none"><b><span style="font-size:10.0pt;font-family:&quot;Times New Roman&quot;,&quot;serif&quot;;color:black"><o:p>&nbsp;</o:p></span></b></p>
<p class="MsoNormal" style="text-autospace:none"><b><span style="font-size:10.0pt;font-family:&quot;Times New Roman&quot;,&quot;serif&quot;;color:black">ACADEMIC MERITS AND PROMOTIONS<o:p></o:p></span></b></p>
<p class="MsoNormal" style="text-autospace:none"><span style="font-size:10.0pt;font-family:&quot;Times New Roman&quot;,&quot;serif&quot;;color:black">Ladder Rank merits and promotions will be prepared and entered into the Payroll/Personnel System (PPS) centrally by the Academic
 Personnel and the Payroll Offices. Your assistance in verifying the accuracy of the updated salaries will be requested on
</span><b><span style="font-size:10.0pt;font-family:&quot;Times New Roman&quot;,&quot;serif&quot;;color:#2D6CC1">July 6</span></b><span style="font-size:10.0pt;font-family:&quot;Times New Roman&quot;,&quot;serif&quot;;color:black">, after the merits and promotions have been centrally processed. A
 notice will be sent via PPS News to remind departments to provide verification.<o:p></o:p></span></p>
<p class="MsoNormal" style="text-autospace:none"><b><span style="font-size:10.0pt;font-family:&quot;Times New Roman&quot;,&quot;serif&quot;;color:#F2AC00"><o:p>&nbsp;</o:p></span></b></p>
<p class="MsoNormal" style="text-autospace:none"><b><span style="font-size:10.0pt;font-family:&quot;Times New Roman&quot;,&quot;serif&quot;;color:#F2AC00">NOTE:
</span></b><span style="font-size:10.0pt;font-family:&quot;Times New Roman&quot;,&quot;serif&quot;;color:black">If you have entered any merits and promotions for
<b>Ladder Rank </b>faculty in PPS that have July 1, 2011 effective dates, we ask that you reverse these entries at this time.&nbsp; Premature entries of these actions in PPS will have a negative effect on the staffing process.&nbsp; Departments are responsible for entering
 the merits and title code changes for Unit 18 faculty (Lecturer and Supervisor of Teacher Education only). Entries with an effective date of July 1 may be made prior to that date.
</span><span style="font-size:10.0pt;font-family:&quot;Times New Roman&quot;,&quot;serif&quot;;color:#2D6CC1">Departments should not make entries that may affect Staffing between July 1 through July 11.<o:p></o:p></span></p>
<p class="MsoNormal" style="text-autospace:none"><b><span style="font-size:10.0pt;font-family:&quot;Times New Roman&quot;,&quot;serif&quot;;color:black"><o:p>&nbsp;</o:p></span></b></p>
<p class="MsoNormal" style="text-autospace:none"><b><span style="font-size:10.0pt;font-family:&quot;Times New Roman&quot;,&quot;serif&quot;;color:black">ASSISTANT PROFESSORS WITH JUNE 30, 2012 ENDING DATES:<o:p></o:p></span></b></p>
<p class="MsoNormal" style="text-autospace:none"><span style="font-size:10.0pt;font-family:&quot;Times New Roman&quot;,&quot;serif&quot;;color:black">Assistant Professors with June 30, 2012 ending dates must now be extended to June 30, 2014, even if a merit or promotion review
 action is still pending. Both the appointment and distributions lines must be extended in PPS before June 4, 2012 or this will have a negative effect on the staffing process. Assistant Professors who will separate from the University effective June 30, 2012
 will not require extensions.<o:p></o:p></span></p>
<p class="MsoNormal" style="text-autospace:none"><span style="font-size:10.0pt;font-family:&quot;Times New Roman&quot;,&quot;serif&quot;;color:black"><o:p>&nbsp;</o:p></span></p>
<p class="MsoNormal" style="text-autospace:none"><b><span style="font-size:10.0pt;font-family:&quot;Times New Roman&quot;,&quot;serif&quot;;color:black">ADDITIONAL COMPENSATION&#8212;SUMMER SALARY<o:p></o:p></span></b></p>
<p class="MsoNormal" style="text-autospace:none"><span style="font-size:10.0pt;font-family:&quot;Times New Roman&quot;,&quot;serif&quot;;color:black">Summer salary compensation may be entered into the system now. Summer salary appointments must be added on a new appointment line,
 carrying with it the appropriate distribution line(s). The total summer salary may not exceed three-ninths for an academic year appointee. Summer session compensation must be included in that total.<o:p></o:p></span></p>
<p class="MsoNormal" style="text-autospace:none"><span style="font-size:10.0pt;font-family:&quot;Times New Roman&quot;,&quot;serif&quot;;color:black"><o:p>&nbsp;</o:p></span></p>
<p class="MsoNormal" style="text-autospace:none"><span style="font-size:10.0pt;font-family:&quot;Times New Roman&quot;,&quot;serif&quot;;color:black">Payment of summer salary must be calculated as a percentage of the monthly salary (at the one-ninth rate) with a begin date as
 of the first day of the month and an end date as the last day of the month. For a list of appropriate title codes and DOS codes as well as further instructions on the processing of summer salary, refer to the Academic Personnel Guidelines for Summer Salary
 Compensation for Ladder-Rank Faculty located on the Academic Personnel website under salary issues:
</span><span style="font-size:10.0pt;font-family:&quot;Times New Roman&quot;,&quot;serif&quot;;color:#2D6CC1"><a href="http://academicpersonnel.ucr.edu/salary/">http://academicpersonnel.ucr.edu/salary/</a>
</span><span style="font-size:10.0pt;font-family:&quot;Times New Roman&quot;,&quot;serif&quot;;color:black">and the Payroll/Personnel System Guidelines for Summer Salary Compensation
</span><span style="font-size:10.0pt;font-family:&quot;Times New Roman&quot;,&quot;serif&quot;;color:#2D6CC1"><a href="http://www.accounting.ucr.edu/forms/sumsal.ppt">http://www.accounting.ucr.edu/forms/sumsal.ppt</a>
</span><span style="font-size:10.0pt;font-family:&quot;Times New Roman&quot;,&quot;serif&quot;;color:black">located on the Payroll Office web site. [Note: this is a PowerPoint presentation best viewed with Internet Explorer].&nbsp; Using the 19 working days per month formula (APM 600,
 Table 1 </span><span style="font-size:10.0pt;font-family:&quot;Times New Roman&quot;,&quot;serif&quot;;color:#2D6CC1"><a href="http://www.ucop.edu/acadadv/acadpers/apm/apm-600.pdf">http://www.ucop.edu/acadadv/acadpers/apm/apm-600.pdf</a></span><span style="font-size:10.0pt;font-family:&quot;Times New Roman&quot;,&quot;serif&quot;;color:black">),
 the maximum percent of summer salary that may be reported in June is .5263 and for September is .7895; these percentages should be calculated to ensure that the summer salary does not exceed the three-ninths compensation limit.<o:p></o:p></span></p>
<p class="MsoNormal" style="text-autospace:none"><b><span style="font-size:10.0pt;font-family:&quot;Times New Roman&quot;,&quot;serif&quot;;color:black"><o:p>&nbsp;</o:p></span></b></p>
<p class="MsoNormal" style="text-autospace:none"><b><span style="font-size:10.0pt;font-family:&quot;Times New Roman&quot;,&quot;serif&quot;;color:black">RETIREMENT CONTRIBUTIONS ON SUMMER SALARY<o:p></o:p></span></b></p>
<p class="MsoNormal" style="text-autospace:none"><span style="font-size:10.0pt;font-family:&quot;Times New Roman&quot;,&quot;serif&quot;;color:black">Effective July 1, 2001, an employer and employee contribution to the Defined Contribution Plan Pretax Account based on eligible
 summer salary was provided per UC policy (Academic Personnel Manual 190, Appendix G). Summer salary is not &#8216;Covered Compensation&#8217;. Therefore, it is not included in the calculations of an individual's HAPC (Highest Average Plan Compensation) for determining
 a retirement benefit. </span><span style="font-size:10.0pt;font-family:&quot;Times New Roman&quot;,&quot;serif&quot;;color:#2D6CC1"><a href="http://www.ucop.edu/acadadv/acadpers/apm/apm-190-g.pdf">http://www.ucop.edu/acadadv/acadpers/apm/apm-190-g.pdf</a>
<o:p></o:p></span></p>
<p class="MsoNormal" style="text-autospace:none"><b><span style="font-size:10.0pt;font-family:&quot;Times New Roman&quot;,&quot;serif&quot;;color:black"><o:p>&nbsp;</o:p></span></b></p>
<p class="MsoNormal" style="text-autospace:none"><b><span style="font-size:10.0pt;font-family:&quot;Times New Roman&quot;,&quot;serif&quot;;color:black">NIH SALARY CAP<o:p></o:p></span></b></p>
<p class="MsoNormal" style="text-autospace:none"><span style="font-size:10.0pt;font-family:&quot;Times New Roman&quot;,&quot;serif&quot;;color:black">The NIH Salary Cap is a statutory limitation imposed by Congress on an individual&#8217;s rate of pay directly chargeable to grants,
 cooperative agreements and contracts issued by the National Institutes of Health (NIH). Guidelines for the NIH Salary Cap are located on the Academic Personnel web site under salary issues:
</span><span style="font-size:10.0pt;font-family:&quot;Times New Roman&quot;,&quot;serif&quot;;color:#2D6CC1"><a href="http://academicpersonnel.ucr.edu/salary/NIHSalaryCapGuidelinesFY2012.pdf">http://academicpersonnel.ucr.edu/salary/NIHSalaryCapGuidelinesFY2012.pdf</a></span><span style="font-size:10.0pt;font-family:&quot;Times New Roman&quot;,&quot;serif&quot;;color:#1F497D">.&nbsp;
</span><span style="font-size:10.0pt;font-family:&quot;Times New Roman&quot;,&quot;serif&quot;;color:black">Recent audits conducted by the Department of Health and Human Services (DHHS) and internally by the University have identified non-compliance with the NIH salary limitation
 and have resulted in repayments to the federal government. DHHS has indicated that follow-up reviews of this issue are likely in the near future. It is important that departments follow policy set forth in the
<i>UCR Guidelines for NIH Salary Cap </i>to properly implement this salary cap.<o:p></o:p></span></p>
<p class="MsoNormal" style="text-autospace:none"><b><span style="font-size:10.0pt;font-family:&quot;Times New Roman&quot;,&quot;serif&quot;;color:black"><o:p>&nbsp;</o:p></span></b></p>
<p class="MsoNormal" style="text-autospace:none"><b><span style="font-size:10.0pt;font-family:&quot;Times New Roman&quot;,&quot;serif&quot;;color:black">CAP COMPENSATION<o:p></o:p></span></b></p>
<p class="MsoNormal" style="text-autospace:none"><span style="font-size:10.0pt;font-family:&quot;Times New Roman&quot;,&quot;serif&quot;;color:black">Summer salary previously selected by members of the Committee on Academic Personnel (CAP) for their 2011-2012 service should be
 entered in the Payroll/Personnel System before July 20. Home departments should have received a copy of the letter to the CAP member confirming his/her CAP compensation. These letters were mailed in Winter Quarter 2011/12AY.<o:p></o:p></span></p>
<p class="MsoNormal" style="text-autospace:none"><b><span style="font-size:10.0pt;font-family:&quot;Times New Roman&quot;,&quot;serif&quot;;color:black"><o:p>&nbsp;</o:p></span></b></p>
<p class="MsoNormal" style="text-autospace:none"><b><span style="font-size:10.0pt;font-family:&quot;Times New Roman&quot;,&quot;serif&quot;;color:black">LEAVES<o:p></o:p></span></b></p>
<p class="MsoNormal" style="text-autospace:none"><span style="font-size:10.0pt;font-family:&quot;Times New Roman&quot;,&quot;serif&quot;;color:black">Academic leaves for 2012/13AY, including sabbatical leaves, may not be entered or updated in PPS until July 12, 2012.<o:p></o:p></span></p>
<p class="MsoNormal" style="text-autospace:none"><b><i><span style="font-size:10.0pt;font-family:&quot;Times New Roman&quot;,&quot;serif&quot;;color:#F2AC00">NOTE:
</span></i></b><span style="font-size:10.0pt;font-family:&quot;Times New Roman&quot;,&quot;serif&quot;;color:black">If you have already entered academic leaves effective July 1, 2012 or later, we ask that you reverse these entries at this time. Premature entries will have a negative
 effect on the staffing process.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:&quot;Times New Roman&quot;,&quot;serif&quot;;color:black"><o:p>&nbsp;</o:p></span></p>
<p class="MsoNormal" style="text-autospace:none"><b><span style="font-size:10.0pt;font-family:&quot;Times New Roman&quot;,&quot;serif&quot;;color:#2D6CC1">SUMMARY OF IMPORTANT DATES<o:p></o:p></span></b></p>
<p class="MsoListParagraph" style="text-indent:-.25in;mso-list:l1 level1 lfo3;text-autospace:none">
<![if !supportLists]><span style="font-size:10.0pt;font-family:Wingdings;color:black"><span style="mso-list:Ignore">Ø<span style="font:7.0pt &quot;Times New Roman&quot;">&nbsp;
</span></span></span><![endif]><span style="font-size:10.0pt;font-family:&quot;Times New Roman&quot;,&quot;serif&quot;;color:black">Before June 4, 2012 Assistant Professors with June 30, 2012 ending dates must be extended to June 30, 2014 (unless they will be separated from the
 University on June 30, 2012)<o:p></o:p></span></p>
<p class="MsoListParagraph" style="text-indent:-.25in;mso-list:l1 level1 lfo3;text-autospace:none">
<![if !supportLists]><span style="font-size:10.0pt;font-family:Wingdings;color:black"><span style="mso-list:Ignore">Ø<span style="font:7.0pt &quot;Times New Roman&quot;">&nbsp;
</span></span></span><![endif]><span style="font-size:10.0pt;font-family:&quot;Times New Roman&quot;,&quot;serif&quot;;color:black">June 1-30, 2011 Unit 18 merits and title code changes with July 1 effective dates may be entered during this time.<o:p></o:p></span></p>
<p class="MsoListParagraph" style="text-indent:-.25in;mso-list:l1 level1 lfo3;text-autospace:none">
<![if !supportLists]><span style="font-size:10.0pt;font-family:Wingdings;color:black"><span style="mso-list:Ignore">Ø<span style="font:7.0pt &quot;Times New Roman&quot;">&nbsp;
</span></span></span><![endif]><span style="font-size:10.0pt;font-family:&quot;Times New Roman&quot;,&quot;serif&quot;;color:black">July 1 &#8211; July 11, 2012 On-line payroll entries that will affect Staffing should NOT be made during this time<o:p></o:p></span></p>
<p class="MsoListParagraph" style="text-indent:-.25in;mso-list:l1 level1 lfo3;text-autospace:none">
<![if !supportLists]><span style="font-size:10.0pt;font-family:Wingdings;color:black"><span style="mso-list:Ignore">Ø<span style="font:7.0pt &quot;Times New Roman&quot;">&nbsp;
</span></span></span><![endif]><span style="font-size:10.0pt;font-family:&quot;Times New Roman&quot;,&quot;serif&quot;;color:black">July 9, 2012 Departments/Units should verify the accuracy of the centrally processed updated salaries on PPS<o:p></o:p></span></p>
<p class="MsoListParagraph" style="text-indent:-.25in;mso-list:l1 level1 lfo3;text-autospace:none">
<![if !supportLists]><span style="font-size:10.0pt;font-family:Wingdings;color:black"><span style="mso-list:Ignore">Ø<span style="font:7.0pt &quot;Times New Roman&quot;">&nbsp;
</span></span></span><![endif]><span style="font-size:10.0pt;font-family:&quot;Times New Roman&quot;,&quot;serif&quot;;color:black">July 12, 2012 Academic leaves for 2010-11 may NOT be entered before this date
<o:p></o:p></span></p>
<p class="MsoNormal" style="text-autospace:none"><span style="font-size:10.0pt;font-family:&quot;Times New Roman&quot;,&quot;serif&quot;;color:black"><o:p>&nbsp;</o:p></span></p>
<p class="MsoNormal" style="text-autospace:none"><span style="font-size:10.0pt;font-family:&quot;Times New Roman&quot;,&quot;serif&quot;;color:black">This communication is also accessible from the
</span><span style="font-size:10.0pt;font-family:&quot;Times New Roman&quot;,&quot;serif&quot;;color:#2D6CC1">Academic Personnel website
</span><span style="font-size:10.0pt;font-family:&quot;Times New Roman&quot;,&quot;serif&quot;;color:black">under &quot;Salary Issues.&quot;<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:&quot;Times New Roman&quot;,&quot;serif&quot;;color:black">For questions or assistance, please send an email to
</span><span style="font-size:10.0pt;font-family:&quot;Times New Roman&quot;,&quot;serif&quot;;color:#0070C1">apomail@ucr.edu</span><span style="font-size:10.0pt;font-family:&quot;Times New Roman&quot;,&quot;serif&quot;;color:#1F497D"><o:p></o:p></span></p>
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