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<p class="MsoNormal"><span style="font-size:12.0pt;color:#1F497D">April 2, 2012<br>
<br>
To: All Departments with work study student employees<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;color:#1F497D">From: Financial Aid office<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;color:#1F497D">Subject: Work-Study Split on the March Payroll<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;color:#1F497D">We just learned that the job that updates the work-study allocations did not include the new work-study code (WSP code ‘P’) on the March run.
<span style="background:yellow;mso-highlight:yellow">As a result, the March payroll transactions for your work-study students drew 100% from your departmental funds in error.</span> On or after April 4<sup>th</sup> you should be able to process Payroll expense
transfer to properly split the expense 50/50. You will need to use fund number 20095 for WSP code ‘P’ transactions.
<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;color:#1F497D">We apologize for this error. Please feel free to contact the Payroll office should you have any questions on processing single expense transfers.
<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D"><o:p> </o:p></span></p>
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<p class="MsoNormal"><b><span style="font-size:10.0pt;font-family:"Tahoma","sans-serif"">From:</span></b><span style="font-size:10.0pt;font-family:"Tahoma","sans-serif""> pps-news-bounces@lists.ucr.edu [mailto:pps-news-bounces@lists.ucr.edu]
<b>On Behalf Of </b>Gabriel Nwandu<br>
<b>Sent:</b> Monday, March 12, 2012 2:39 PM<br>
<b>To:</b> pps-news@lists.ucr.edu<br>
<b>Subject:</b> Re: [pps-news] Work Study Plan code 'P' for FY2011-12<o:p></o:p></span></p>
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<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><span style="color:#1F497D">March 12, 2012,<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D">At the meeting on March 8, 2012, Financial Aid office asked departments to add project code “80023” to all work study distribution lines with the WSP code ‘P’ as soon as it was available on PPS. It has been
determined that adding this project code to a departmental distribution line will cause problems.
<b>Please do not enter/update project code ‘80023’ on the distribution line(s) for work study students when adding WSP code ‘P’.
</b>Financial Aid office will look for other ways to conduct the year-end reconciliation.
<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D">Thank you<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D">Payroll Office <o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D"><o:p> </o:p></span></p>
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<p class="MsoNormal"><b><span style="font-size:10.0pt;font-family:"Tahoma","sans-serif"">From:</span></b><span style="font-size:10.0pt;font-family:"Tahoma","sans-serif"">
<a href="mailto:pps-news-bounces@lists.ucr.edu">pps-news-bounces@lists.ucr.edu</a>
<a href="mailto:[mailto:pps-news-bounces@lists.ucr.edu]">[mailto:pps-news-bounces@lists.ucr.edu]</a>
<b>On Behalf Of </b>Gabriel Nwandu<br>
<b>Sent:</b> Thursday, March 08, 2012 8:56 AM<br>
<b>To:</b> <a href="mailto:pps-news@lists.ucr.edu">pps-news@lists.ucr.edu</a><br>
<b>Subject:</b> [pps-news] Work Study Plan code 'P' for FY2011-12<br>
<b>Importance:</b> High<o:p></o:p></span></p>
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<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><span style="font-family:"Georgia","serif";color:#1F497D">March 8, 2012<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Georgia","serif";color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Georgia","serif";color:#1F497D">To: All Departments<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Georgia","serif";color:#1F497D">Fr: Financial Aid Office<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Georgia","serif";color:#1F497D">Re: Work Study Plan code 'P' for FY2011-12<o:p></o:p></span></p>
<div class="MsoNormal" align="center" style="text-align:center"><span style="font-family:"Georgia","serif";color:#1F497D">
<hr size="3" width="100%" align="center">
</span></div>
<p class="MsoNormal"><span style="font-family:"Georgia","serif";color:#1F497D"><br>
For all regular on-campus Federal Work Study (FWS) positions, there will be a new temporary funding source to cover the 2011-12 salaries. All departments with student employees coded with the Federal (F) Work Study Plan (WSP) code will need to make the following
adjustments prior to the March earnings compute.<o:p></o:p></span></p>
<p class="MsoNormal"><b><span style="font-family:"Georgia","serif";color:#1F497D"><o:p> </o:p></span></b></p>
<p class="MsoNormal"><span style="font-family:"Georgia","serif";color:#1F497D">Departments need to end existing “F” WSP code distributions as of 02/29/12 and start new distribution lines with a begin date of 3/1/12 under the new work study code ‘P’ (President).
Essentially, we are replacing the “F” WSP code with the “P” code, which will automatically pay the federal share from the new fund source.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Georgia","serif";color:red"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Georgia","serif";color:#1F497D">If for any reason you’re unable to make the distribution change in time, 100% of the salary will be charged to your departmental fund. If this occurs, you will be required to process
a Payroll Expenditure Transfer to move the expenses to the correct fund.</span><span style="font-family:"Georgia","serif";color:red">
</span><span style="font-family:"Georgia","serif";color:#1F497D"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Georgia","serif";color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Georgia","serif";color:#1F497D">In addition, any new hires that would have been “F” will now be posted as “P” for the rest of 2011-12.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Georgia","serif";color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Georgia","serif";color:#1F497D">An email was sent out to all on-campus FWS students on 2-23-12 informing them of this supplemental funding. It includes instructions to request additional 2011-12 work-study funding
as needed by email to Financial Aid by March 1, 2012. Revised awards should be ready on Growl by March 15<sup>th</sup>.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Georgia","serif";color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Georgia","serif";color:#1F497D">This change does not impact Community Service (C) positions. Unfortunately, no additional federal funds are available for 2011-12 for these positions.<o:p></o:p></span></p>
<p class="MsoNormal"><b><span style="font-family:"Georgia","serif";color:#1F497D"><o:p> </o:p></span></b></p>
<p class="MsoNormal"><span style="font-family:"Georgia","serif";color:#1F497D">Please contact the Financial Aid Office at x6178 if you have any questions regarding this funding change.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;color:#1F497D"><o:p> </o:p></span></p>
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