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<p class="MsoNormal"><span style="color:#1F497D">FYI to PPS USERS<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D">---------------------------------------------------</span></p>
<p class="MsoNormal">January 20, 2012<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">TO: Chief Financial and Administrative Officers <o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">RE: CX Wage Implementation, effective February 1, 2012<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">This is to confirm that the 3% range adjustment for CX unit employees was completed, and is reflected in PPS, with an effective date of February 1, 2012. The conversion from half-step to whole step numbering will not be handled by a systemwide
update. In consultation with Gabe Nwandu, Payroll Director, we will adapt the functionality of Web Merit to assist with the step conversion in PPS on this campus.
<u>Human Resources and the Payroll office will manage the step conversion process</u>. As a result, the web merit rosters cannot be released for department review until
<i>Wednesday, February 1<sup>st</sup></i>. <o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">The Web Merit system will be used to implement the February 1, 2012 CX step increase. The following information is provided to familiarize you with the eligibility criteria and the web merit application.
<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><b>Step Increase Eligibility for CX Employee Group<o:p></o:p></b></p>
<p class="MsoNormal">Eligibility is based on the following criteria.<o:p></o:p></p>
<p class="MsoListParagraph" style="text-indent:-.25in;mso-list:l0 level1 lfo2"><![if !supportLists]><span style="mso-list:Ignore">1.<span style="font:7.0pt "Times New Roman"">
</span></span><![endif]>CX unit members who are career and non-probationary as of February 1, 2012.<o:p></o:p></p>
<p class="MsoListParagraph" style="text-indent:-.25in;mso-list:l0 level1 lfo2"><![if !supportLists]><span style="mso-list:Ignore">2.<span style="font:7.0pt "Times New Roman"">
</span></span><![endif]>CX unit members who have satisfactory or better performance.<o:p></o:p></p>
<p class="MsoListParagraph" style="text-indent:-.25in;mso-list:l0 level1 lfo2"><![if !supportLists]><span style="mso-list:Ignore">3.<span style="font:7.0pt "Times New Roman"">
</span></span><![endif]>CX unit members who are within range. A merit increase cannot result in a pay rate that exceeds the maximum step.<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">For eligible CX unit members, <u>Article 45</u> of the CX contract stipulates a one-step merit increase based on satisfactory or better performance.
<o:p></o:p></p>
<p class="MsoNormal"><b><o:p> </o:p></b></p>
<p class="MsoNormal"><b>Web Merit User Access<o:p></o:p></b></p>
<p class="MsoNormal">Department and Control Unit users who have been previously granted access to the Web Merit system during prior merit cycles will continue to have access to the Web Merit system for the CX merit cycles. New hires or other staffing changes
may require new users to be granted access to the Web Merit system. To confirm if you or others within your organizational unit already have access to Web Merit, please contact Grant Christensen at extension 2-1943 or by email at
<a href="mailto:grant.christensen@ucr.edu">grant.christensen@ucr.edu</a>.<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">For new users to the Web Merit system, training is available. Please contact Scott Biggerstaff at extension 2-1441 or by email at
<a href="mailto:scott.biggerstaff@ucr.edu">scott.biggerstaff@ucr.edu</a> to make arrangements.<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><b>PPS Data Clean-Up<o:p></o:p></b></p>
<p class="MsoNormal">The Web Merit Roster is generated by the Web Merit system based on the employee data stored in the Payroll/Personnel System (PPS). The following data elements in PPS are used to determine merit eligibility by the Web Merit system:<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoListParagraph" style="text-indent:-.25in;mso-list:l1 level1 lfo4"><![if !supportLists]><span style="mso-list:Ignore">1.<span style="font:7.0pt "Times New Roman"">
</span></span><![endif]>The “Appointment Type” field must be equal to “2” or “7”, indicating career or partial-year career status.<o:p></o:p></p>
<p class="MsoListParagraph" style="text-indent:-.25in;mso-list:l1 level1 lfo4"><![if !supportLists]><span style="mso-list:Ignore">2.<span style="font:7.0pt "Times New Roman"">
</span></span><![endif]>The hire date must be equal to August 1, 2011 or earlier.<o:p></o:p></p>
<p class="MsoListParagraph" style="text-indent:-.25in;mso-list:l1 level1 lfo4"><![if !supportLists]><span style="mso-list:Ignore">3.<span style="font:7.0pt "Times New Roman"">
</span></span><![endif]>The “Review Date” field must be equal to or prior to 02/2012.<o:p></o:p></p>
<p class="MsoListParagraph" style="text-indent:-.25in;mso-list:l1 level1 lfo4"><![if !supportLists]><span style="mso-list:Ignore">4.<span style="font:7.0pt "Times New Roman"">
</span></span><![endif]>The “Review Type” field must be equal to “2”, which indicates “merit eligible”.<o:p></o:p></p>
<p class="MsoListParagraph" style="text-indent:-.25in;mso-list:l1 level1 lfo4"><![if !supportLists]><span style="mso-list:Ignore">5.<span style="font:7.0pt "Times New Roman"">
</span></span><![endif]>Distribution and appointment end dates must extend beyond 02/01/2012.<o:p></o:p></p>
<p class="MsoListParagraph" style="text-indent:-.25in;mso-list:l1 level1 lfo4"><![if !supportLists]><span style="mso-list:Ignore">6.<span style="font:7.0pt "Times New Roman"">
</span></span><![endif]>Merit increases cannot exceed the maximum of a salary range. If an employee is at the maximum step, a merit increase cannot be awarded. In these instances, the salary Review Type field should be updated in PPS to reflect a code of
“5”, which indicates “no salary review, at maximum.”<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">To ensure the most accurate data possible in PPS, a PPS checklist is attached that contains an explanation of the PPS data fields that should be audited (PPS Data Audit in Prep for Web Merit) for employees in the CX bargaining unit. The
HRDW is a resource that can be used to create a report to review and audit the PPS data elements for the CX employee group. For assistance with using the HRDW, please contact Scott Biggerstaff. All corrections to PPS must be completed by close of business
on February 6th, 2012 in order to be captured on the final merit roster. <i>A detailed timeline will follow with implementation specifics.<o:p></o:p></i></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">For questions, please contact me, or call Scott Biggerstaff, Human Resources at extension 2-1441 or email at
<a href="mailto:scott.biggerstaff@ucr.edu">scott.biggerstaff@ucr.edu</a>.<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Thank you.<o:p></o:p></p>
<p class="MsoNormal">Cynthia<o:p></o:p></p>
<p class="MsoNormal"><span style="color:#1F497D"><o:p> </o:p></span></p>
<div>
<p class="MsoNormal"><span style="font-size:8.0pt;font-family:"Comic Sans MS";color:#1F497D">Cynthia Seņeriz<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:8.0pt;font-family:"Comic Sans MS";color:#1F497D">Human Resources<br>
Voice:951.827.2464</span><span style="font-size:8.0pt;color:#1F497D"><o:p></o:p></span></p>
</div>
<p class="MsoNormal"><span style="color:#1F497D"><o:p> </o:p></span></p>
<div>
<div style="border:none;border-top:solid #B5C4DF 1.0pt;padding:3.0pt 0in 0in 0in">
<p class="MsoNormal"><b><span style="font-size:10.0pt;font-family:"Tahoma","sans-serif"">From:</span></b><span style="font-size:10.0pt;font-family:"Tahoma","sans-serif""> Cynthia A Seneriz
<br>
<b>Sent:</b> Thursday, January 19, 2012 11:49 AM<br>
<b>To:</b> <a href="mailto:sally.tavizon@ucr.edu">sally.tavizon@ucr.edu</a>; Patrick Hartney (<a href="mailto:pat@engr.ucr.edu">pat@engr.ucr.edu</a>);
<a href="mailto:nathaniel.jones@ucr.edu">nathaniel.jones@ucr.edu</a>; Laurie Gustafson;
<a href="mailto:millie.garrison@ucr.edu">millie.garrison@ucr.edu</a>; <a href="mailto:tom.weaver@ucr.edu">
tom.weaver@ucr.edu</a>; <a href="mailto:david.rios@ucr.edu">david.rios@ucr.edu</a>;
<a href="mailto:sellyna.ehlers@ucr.edu">sellyna.ehlers@ucr.edu</a>; <a href="mailto:karim.zahedi@ucr.edu">
karim.zahedi@ucr.edu</a>; <a href="mailto:shelley.gupta@ucr.edu">shelley.gupta@ucr.edu</a>; Lai, Kennett;
<a href="mailto:charles.greer@ucr.edu">charles.greer@ucr.edu</a>; <a href="mailto:danny.kim@ucr.edu">
danny.kim@ucr.edu</a>; Jan L Wildman (<a href="mailto:jan.wildman@ucr.edu">jan.wildman@ucr.edu</a>);
<a href="mailto:Joann.javier@ucr.edu">Joann.javier@ucr.edu</a>; <a href="mailto:georgianne.carlson@ucr.edu">
georgianne.carlson@ucr.edu</a>; Jocelyn Nakashige<br>
<b>Cc:</b> Marilyn Voce (<a href="mailto:marilyn.voce@ucr.edu">marilyn.voce@ucr.edu</a>);
<a href="mailto:gabe.nwandu@ucr.edu">gabe.nwandu@ucr.edu</a>; Scott Biggerstaff (<a href="mailto:scott.biggerstaff@ucr.edu">scott.biggerstaff@ucr.edu</a>);
<a href="mailto:cindy.williams@ucr.edu">cindy.williams@ucr.edu</a><br>
<b>Subject:</b> CX Wage Implementation update<o:p></o:p></span></p>
</div>
</div>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">January 19, 2012<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">TO: Chief Financial and Administrative Officers <o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">RE: CX Wage Implementation, effective February 1, 2012<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">The 3% range adjustment for CX unit employees is scheduled to run this evening. At this time, it appears that the conversion from half-step to whole step numbering may need to be coordinated separately. We are still waiting for final
word from the Office of the President, whether this conversion will be handled by a systemwide update, or left up to the campuses to implement locally. This may delay the release of the web merit rosters to Tuesday, January 31<sup>st</sup>, in order to accomplish
this. <o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">The February 1<sup>st</sup> wage implementation includes two components: a 3% range adjustment and a one-step increase. The one-step increase applies to non-probationary career employees who have received a performance rating of satisfactory
or better. I anticipate that the implementation timeline will be finalized by Monday, January 23, and distributed via email. In the meantime, please utilize this time to review the PPS data for CX unit employees to ensure all appointment data is correct,
and to gather the performance appraisal rating and appraisal date for CX unit employees eligible for the one-step increase. <o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">For questions, please contact me, or call Scott Biggerstaff, Human Resources at extension 2-1441 or email at
<a href="mailto:scott.biggerstaff@ucr.edu">scott.biggerstaff@ucr.edu</a>.<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Thank you.<o:p></o:p></p>
<p class="MsoNormal">Cynthia<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><span style="font-size:8.0pt;font-family:"Comic Sans MS";color:#1F497D">Cynthia Seņeriz<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:8.0pt;font-family:"Comic Sans MS";color:#1F497D">Human Resources<br>
Voice:951.827.2464</span><span style="font-size:8.0pt;color:#1F497D"><o:p></o:p></span></p>
<p class="MsoNormal"><o:p> </o:p></p>
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